Count Function In Excel

Updated on April 16, 2024
Article byRamya Puttaparthi Tirumala
Edited byRamya Puttaparthi Tirumala
Reviewed byDheeraj Vaidya, CFA, FRM

What Is COUNT In Excel?

The COUNT function in Excel counts the number of cells containing numerical values within the given range. It always returns an integer value.

The COUNT in Excel is an inbuilt statistical function, so we can insert the formula from the “Function Library” or enter it directly in the worksheet.

For example, enter formula =COUNT(A1:A5) in cell B1 to get the count of numeric values in the cells A1 to A5.

Count Function In Excel - Definition Example

The output is shown above, as 3, because there are 5 values selected, but only 3 are numeric values.

Key Takeaways

  • In a given dataset, the COUNT function in Excel returns the count of the numeric values.
  • It counts only the numbers and not the logical values, empty cells, text, or error values when the argument seems to be an array or reference.
  • The usage of the COUNT and VBA (VBA Excel COUNT) functions are the same in Excel.
  • The COUNTA function is a further extension of the COUNT function. It counts logical values, text, or error values. The  COUNTIF function (another extension of the COUNT function) counts the numbers that meet a specified criterion.

Syntax Of COUNT Excel Formula

The syntax of the COUNT Excel formula is,

COUNT Formula

The arguments of the COUNT Excel formula are,

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COUNT Function In Excel Explained in Video

 

How To Use COUNT Function In Excel?

We can use the COUNT Excel function in 2 ways, namely:

  1. Access from the Excel ribbon.
  2. Enter in the worksheet manually.

Method #1 – Access from the Excel ribbon

Choose an empty cell for the result → select the “Formulas” tab → go to the “Function Library” group → click the “More Functions” option drop-down → click the “Statistical” option right arrow → select the “COUNT” function, as shown below.

COUNT Function in Excel - Access from the excel ribbon

The “Function Arguments” windowappears. Enter the arguments in the “Value1”, “Value2”, etc. fields, and click “OK”, as shown below.

COUNT Function in Excel - Function arguments window

Method #2 – Enter in the worksheet manually

  1. Select an empty cell for the output.
  2. Type =COUNT( in the selected cell. [Alternatively, type =C or =COU and double-click the COUNT function from the list of suggestions shown by Excel.
  3. Enter the argument as cell value or cell reference and close the brackets.
  4. Press the “Enter” key.

Basic Example – Count Numbers in the Given Range

Let us look at an example to apply the COUNT function to Count Numbers in the Given Range. (shown in the table below).

Select cell B10, enter the formula =COUNT(B3:B8), and press “Enter”.

COUNT Example 1

The output is shown above. The range B3:B8 contains only three numeric values. Hence, the COUNT function returns 3.

Download Template

This article must help understand the COUNT function in Excel with its formulas and examples. You can download the template here to use it instantly.

You can download this COUNT Formula Excel Template here – COUNT Formula Excel Template

Examples

We will consider some scenarios using COUNT Function in Excel examples. Each example covers a different case, implemented using the COUNT function.

Example #1 – Count Non-empty Cells

Let us apply the COUNTA functionCOUNTA FunctionThe COUNTA function is an inbuilt statistical excel function that counts the number of non-blank cells (not empty) in a cell range or the cell reference. For example, cells A1 and A3 contain values but, cell A2 is empty. The formula “=COUNTA(A1,A2,A3)” returns 2. read more to the range of cells A1:A5 provided in the below table to find the count of the number of cells that are not empty.

Select cell B1, enter the formula =COUNTA(A1:A5), and press “Enter”.

Count Function In Excel - Example 1

The output is shown above. The COUNTA function counts the number of cells from A1 through A5 that contain some data. It returns the value as 4, as cells A1, A2, A3, and A4 are not empty, and only cell A5 is empty. 

Example #2 – Count the Number of Valid Dates

Let us apply the COUNT function to count the number of valid dates to the range of cells C3:C8 (shown in the table below).

Select cell C10, enter the formula =COUNT(C3:C8), and press “Enter”.

Count Function In Excel - Example 2

The output is shown above. The range contains dates in different formats. Out of this, only two dates are valid. Hence, the formula returns 2.

Example #3 – Multiple Parameters

Let us apply the COUNT formula to the range of excel cells C3:C7 (provided in the table below) along with another parameter that is hard-coded with a value of 5.

Select cell C11, enter the formula =COUNTA(C3:C7,5), and press “Enter”.

Count Function In Excel - Example 3

The output is shown above. The number of cells (C3 through C7) with valid numeric values or dates is 2, plus 1 for the number 5. Hence the COUNT formula returns the result as 3 (cells C5, C6, and the number 5). Note that the date in cell C7 is invalid, and so is not taken into account in the given results.

Example #4 – Invalid Numbers

Let us apply the COUNT formula to the range of values B6:B8 (shown in the table below) containing invalid numbers. 

Select cell B12, enter the formula =COUNTA(B6:B8), and press “Enter”.

COUNT Function Example 4

The output is shown above. The range does not have any valid number. Hence, the result returned by the formula is 0, indicated in cell B12.

Example #5 – Empty Range

Let us apply the COUNT function to the range of values in cells D3:D5, which is an empty range.

Select cell D10, enter the formula =COUNTA(D3:D5), and press “Enter”.

COUNT Function Example 5

The output is shown above. The given range does not have any numbers, and it is empty. Hence, the result returned by the formula is 0, indicated in cell D10.

The Characteristics Of The COUNT Function

The features of the COUNT Excel function are listed as follows:

  1. It counts the list of parameters containing the logical values and text representations.
  2. It does not count the error values or text which cannot be converted into numbers.
  3. It counts only the numbers and not the logical values, empty cells, text, or error values when the argument seems to be an array or reference.
  4. A further extension to the COUNT function is the COUNTA function. It counts logical values, text, or error values.
  5. Another extension of the COUNT function is the COUNTIF function, which counts the numbers that meet a specified criterion.

Important Things To Note

  • Since the COUNT function has other related functions such as COUNTA, COUNTIF, COUNTBLANK, etc., we must ensure we enter the right function name to avoid getting a “#NAME?” error.
  • In a selected cell range, the function ignores the blank cells, non-numeric cells, etc.

Frequently Asked Questions (FAQs)

1. What is the purpose of Excel COUNT function?

The COUNT function provides the count of cells containing numbers within the given range of cells. It also counts numeric values within the list of arguments.
The formula of the COUNT in excel is =COUNT(value 1, [value 2],……, and so on).

2. What is the COUNTIF formula?

The COUNTIF function counts cells in a range that meets a single criterion. It counts cells that contain dates, numbers, and text.
The COUNTIF formula in excel is =COUNTIF(range, condition)
Here, the range is a series of cells to count.

3. What is the difference between the COUNT and COUNTA functions in Excel?

The COUNT function is generally used to count a range of cells containing numbers or dates. It excludes blank cells. And the COUNTA function, whichstands for count all, will count the numbers, dates, text, or a range containing a mixture of all these items. It does not count blank cells.

Recommended Articles

This is a guide to the COUNT Function in Excel. Here, we count number of cells with numeric values, COUNTA, COUNTIF, examples & a downloadable template. You may also look at the below useful functions in Excel –

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