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COUNTIF with Multiple Criteria

Article byJeevan A Y
Reviewed byDheeraj Vaidya, CFA, FRM

COUNTIF with Multiple Criteria in Excel

Countif with multiple criteria method in excel can be used with the concatenation operator or & operator in criteria or the or operator as required.

Method #1: Using the SUM with COUNTIF Function.

Below are the steps used to find sum using countif function –

  1. Copy the below data to your excel sheet.


    Using SUM With COUNTIF function 1

  2. Apply the below SUM formula with COUNTIF to get the total count of Paseo & Montana.


    Using SUM With COUNTIF function 1-1

    And the result will be as per the below image.

    Using SUM With COUNTIF function 1-2

    Using SUM With COUNTIF function 1-3

    Now I will break down the formula. The formula I have used here is

    Part 1: As per the formula, our range to count the product is from C2:C25.
    Part 2: If we are counting only one criterion, we just mention our criteria in double quotes (“Paseo”). Since we are counting multiple criteria, we need to mention curly brackets before we mention our criteria.
    Part 3: Now, the SUM function plays its part in returning the result. The countif formula returns the count for Paseo (8) and the count for Montana (10). The sum will add Paseo (8) + Montana (10) and returns the result as 18.

Method #2: Using Double COUNTIF Function with Multiple Criteria.

  • Step 1: Copy the below data to your excel sheet.
Using Double COUNTIF function 1
  • Step 2: Apply the below formula to get the total of Paseo & Montana.
Using Double COUNTIF function 1-1

And the result will be as per the below image.

Using Double COUNTIF function 1-2

Here I have used two COUNTIF functions with multiple criteria to get the total count of two products. And the formula I have used here is

Using Double COUNTIF function 1-3
  • Part 1: This is the normal COUNTIF formula excel to count the total count for the Paseo product.
  • Part 2: This is the normal COUNTIF formula excel to count the total count for the Montana product.

Part 1 returns eight as a result and Part 2 returns ten as a result. Plus (+) symbol adds these two numbers and returns the result as 18.

You can download this COUNTIF with Multiple Criteria Template here – COUNTIF with Multiple Criteria Template

COUNTIF with Multiple Criteria – Another Example

Now we will see the total count between two numbers. Consider the below numbers and find the total numbers count in between 1000 and 2000.

COUNTIF Function with Multiple Criteria 1

Again, we need to apply two COUNTIF formulas to get the total.

COUNTIF Function with Multiple Criteria 1-1

In this formula, the first formula helps us to find the values greater than 1000, and the second formula enables us to find the values greater than 2000. Once we get the result, we deduct the first formula value with the second formula value.

  1. First Formula Result = 12
  2. Second Formula Result = 5
  3. Result = A – B
  4. Result = 7

Therefore, the total number count of numbers between 1000 and 2000 is 7. In this way, we can use the COUNTIF function with multiple criteria.

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This has been a step by step guide to COUNTIF with multiple criteria. Here we discuss how COUNTIF works with multiple criteria (using SUM and Double Countif) along with examples and downloadable excel templates. You may also look at these useful excel tools –

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