Scenario Manager in Excel

Scenario Manager is a what-if analysis tool available in excel which works on different scenarios provided to it, it uses a group of ranges which impact on a certain output and can be used for making different scenarios such as well bad and medium depending on the values present in the range which impact the result.

Scenario Manager Excel (Table of Contents)

• What is Scenario Manager in Excel?
• How to Use Scenario Manager Analysis Tool in Excel?
• How to Create a Summary Report in Excel?

What is Scenario Manager in Excel?

• Scenario manager in excel is a part of three what-if-analysis tools in excel, which are built-in in, excel. In simple terms, you can see the impact of changing input values without changing the actual data. Like Data Table, you now input values must change to achieve a specific goal.
• Scenario Manager in Excel allows you to change or substitute input values for multiple cells (maximum up to 32). Therefore, you can view the results of different input values or different scenarios at the same time.
• For Example: What if I cut down my monthly traveling expenses? How much will I save? Here scenarios can be stored, so that you can apply them with just a click on the mouse.

How to Use Scenario Manager Analysis Tool in Excel?

Scenario Manager is very simple and easy to use in excel. Let understand the working of Scenario Manager tool in Excel with some examples.

Scenario Manager in Excel – Example #1

A simple example could be your monthly family budget. You will spend on food, travel, entertainment, clothes etc… and see how these affect your overall budget.

Step 1: Create a below table shows your list of expense and income source.

• In cell B5, you have total income.

• In cell B17, you have total expenses for the month.

• In cell B19, total money left.

You are ending up with only 5,550 after all the expenses. So, you need to cut down your cost to save more for the future…

Step 2: From the top of Excel click the Data menu > On the Data menu, locate the Data Tools panel > Click on the what-if-Analysis item, and select the Scenario Manager in excel from the menu.

Step 3: When you click on the Scenario Manager below dialogue box will open.

Step 4: You need to create a new scenario. So click on Add button. Then you will get the below dialogue box.

By default, it shows the cell C10 that means that is the currently active cell. First, type the Scenario Name in the box as Actual Budget.

Now, you need enter which cells your excel sheet will be changing. In this first scenario, nothing will be changing because this is my actual budget for the month. Still, we need to specify the cells will be changing.

Now try to reduce your Food expenses and Clothes expenses, these are in the cells B15 & B13 respectively. Now your add scenario dialogue box should look like this.

Click OK and Excel will ask you for some values. Since we do not want, any changes for this scenario just click OK.

Now, you will be taken back to the Scenario Manager Box. Now the window will look like this.

Now, one scenario is done and dusted. Create a second scenario and this where you need to make changes to you Food & Clothes expenses.

Click Add button one more time and give scenario name as “Plan 2”. Changing cell will be B15 & B13 (Food & Cloth expenses).

Now, below Scenario Values dialogue box opens again. This time, we do want to change the values. Enter the same ones as in the image below:

These are the new values for our new scenario Plan 2. Click OK and now you are back to the Scenario Manager window. Now we already have two scenarios named after Actual Budget & Plan 2.

Click Add button one more time and give scenario name as “Plan 3”. Changing cell will be B15 & B13 (Food & Cloth expenses).

Now, below Scenario Values dialogue box opens again. This time, we do want to change the values. Enter the same ones as in the image below:

These are the new values for our new scenario Plan 3. Click OK and now you are back to the Scenario Manager window. Now you have three scenarios named after Actual Budget, Plan 2, and Plan 3.

As you can see, we have our Actual Budget, Plan 1 and Plan 2. With Plan 2 selected, click the Show button at the bottom. The values in your excel sheet will change, and the new budget will be calculated. The image below shows what it looks like.

Click on the Actual Budget then click on the Show button to see the differences. Initial values will be displayed.

Do the same for Plan 2 to look at the changes.

So Scenario Manager in Excel allows you to set different values and allows you to identify the significant changes from them.

How to Create a Summary Report in Excel?

After we are done with adding different scenarios, we can create a summary report in excel from this scenario manager in excel. To create a summary report in excel follow below steps.

• Click on Data tab from the Excel menu bar.
• Click on What-If-Analysis.
• Under the what-if-analysis, click Scenario Manager in excel.
• Now click on Summary

• Click ok to create the summary report in excel.

• It will create the summary in the new sheet as shown in the below image.

• It shows the change in savings at three different scenarios. In the first scenario, the savings was 5,550, in the second scenario savings is increased to 20,550 due to cost cut down in Food & Clothes section and finally the third scenario shows the other scenario.
• All right, now we exercised simple Family Budget Planner. It looks good enough to understand. Perhaps this is enough to convince your family to change their lifestyle.
• Scenario manager in Excel is a great tool when you need to do sensitivity analysis. You can create the summary report in excel instantly to compare one plan with the other and decide the best alternative plan to get a better outcome.

Scenario Manager in Excel Example #2: Take the below data and create new scenarios.

Take below data table and create new Scenarios.

• “If the Operating Cost Reduces by 10%”
• “If the Operating Cost Reduces by 15%”
• “If the Unit Price increase by 5 and all other remain same”

Formula used in cell B4 is =B2*B3 & in cell B11 is = B4 – B9

In addition, your scenarios will look like the below one.

Recommended Articles

This has been a guide to what is Scenario Manager in Excel. Here we walk through examples on how to use Scenario Manager in excel and create Summary Report along with downloadable excel templates. You may also look at these useful functions in excel –

• Active Cell in Excel VBA
• Substitute Function
• Data Validation
• IF Function
• Watch Window
• List Box in VBA