How to Compare Two Columns in Excel for the Matches?
There are several methods we have in excel to compare two columns in excel for the matches. It depends on data structure and your excel skills also. But let us try some of them in this article to get to know the concept of comparing two columns.
Example #1 – Simple Method
For example, look at the below data in two columns. Now we need to match below two-column data; first, copy the above table to the worksheet in excel.
- The first method we can use to match this two-column is to put an equal sign in cell C2 and choose A2 cell.
- Since we are testing whether column 1 value is equal to column 2, put the equal sign, and choose B2 cell.
This formula checks whether the A2 cell value is equal to the B2 cell value; if it is matching, it will show the result as TRUE, or else it will show the result as FALSE.
- Hit the enter key and apply the excel formulaApply The Excel FormulaThe term "basic excel formula" refers to the general functions used in Microsoft Excel to do simple calculations such as addition, average, and comparison. SUM, COUNT, COUNTA, COUNTBLANK, AVERAGE, MIN Excel, MAX Excel, LEN Excel, TRIM Excel, IF Excel are the top ten excel formulas and functions. to other cells also to get the matching result in all the cells.
The first result is “FALSE” this is because, in cell A2, we have a value of “Colomobo,” and in B2 cell, we have a value of “Colambo” since both these values are different, we got the matching result is FALSE.
The next result is TRUE because, in both, the values of the cell are “Bangalore,” the matching result is TRUE.
The next matching result is FALSE, even though both the cell values are looking similar. In these cases, we need to dig deep to find the actual variance between these two cell values.
First, I will apply the LEN functionApply The LEN FunctionThe Len function returns the length of a given string. It calculates the number of characters in a given string as input. It is a text function in Excel as well as an inbuilt function that can be accessed by typing =LEN( and entering a string as input. to find the number of characters with both the cells.
On cell A4, we have six characters, and in cell B4, we have seven characters. This is because there may be extra leading space characters, so to deal with these scenarios, we can use the TRIM functionUse The TRIM FunctionThe Trim function in Excel does exactly what its name implies: it trims some part of any string. The function of this formula is to remove any space in a given string. It does not remove a single space between two words, but it does remove any other unwanted spaces. while applying a matching formula. Enclose cell referencesCell ReferencesCell reference in excel is referring the other cells to a cell to use its values or properties. For instance, if we have data in cell A2 and want to use that in cell A1, use =A2 in cell A1, and this will copy the A2 value in A1. in the TRIM function.
Now, look at the result in the C4 cell. It is showing TRUE as a result, thanks to the TRIM function. The TRIM function removes all the unwanted space characters from the selected cell reference, and space could be in three ways trailing space, leading space, and extra space.
Example #2 – Match Case Sensitive Values
We can also match two column values based on a case sensitive nature as well, i.e., both the cell values should be a case sensitive match.
To match two column values based on case sensitivity, we need to use excel’s built-in function “EXACT” function.
Follow the steps to match case sensitive values.
- I have modified the above data as below.
- Open Exact function, and for Text 1 argument, choose the A2 cell.
- For the Text 2 argument, choose the B2 cell.
- Close the bracket and hit the enter key to get the result.
The first one is FALSE because both the cell values are different. The second one is FALSE even though both the cell values are the same; this is because the letter “G” in the second value is in the uppercase letter, so the EXACT function looks for exact values and gives the result as FALSE if there is any deviation in character cases.
Things to Remember
- Matching two cells is easy by inserting the operating symbol equal (=) sign in between two cells.
- We can match only two columns at a time.
- EXACT function matches two cell values but also considers the case sensitive characters of both the cells.
This has been a guide to Compare Two Columns in Excel for Matches. Here we discuss how to compare two columns in excel for exact matches using TRIM and EXACT function along with examples and a downloadable template. You may also look at these useful functions in excel –