Excel as Calculator

How to Use Excel as a Calculator?

In excel by default there is no calculator button or option available in it, but we can enable it manually from the Options section and then from the quick access toolbar where we can go to the commands which are not available in the ribbon, there further we will find the calculator option available, just click on add and the ok which will add the calculator in our excel ribbon

In my career, I have never seen beyond excel to do the calculations. All most all the calculations are possible with excel spreadsheets. Not only simply the calculations, in fact, but they are also flexible enough to reflect the immediate results if there are any modifications to the numbers, and that is the power of applying formulas.

By applying formulas, we need to worry about all the steps in the calculations because formulas will capture the numbers and show immediate real-time results for us. To work with some of the complex calculations, excel has hundreds of built-in formulas. On top of this, we see the spreadsheet as a mathematics calculator to add, divide, subtract, and multiply.

In this article, we will show you how to use excel as a calculator.

Excel as Calculator

You are free to use this image on your website, templates etc, Please provide us with an attribution linkHow to Provide Attribution?Article Link to be Hyperlinked
For eg:
Source: Excel as Calculator (wallstreetmojo.com)

How to Calculate in Excel Sheet?

Below are the examples of how to use excel as a calculator

You can download this Calculation in Excel Template here – Calculation in Excel Template

Example #1 – Use Formulas in Excel as a Calculator

As told, excel has many of its own built-in formulas, and on top of this, we can use Excel in the form of the calculator as well. To enter anything in the cell, we just type the content in the required cell but to apply the formula, and we need to start the equal sign in the cell.

Follow the below steps.

  1. So, to start any calculation, we need to first enter equal sign, and it is an indication that we are not just entering; rather, we are entering the formula.


    Use Excel to Calculate Example 1

  2. Once the equal sign entered in the cell, we can enter the formula. For example, assume if we want to do the calculation of the addition of two numbers 50 and 30 first, we need to enter the number we want to add.


    Example 1.1

  3. Once the number is entered, we need to go back to the basics of mathematics. Since we are doing the addition, we need to apply the PLUS (+) sign.


    Use Excel to Calculate Example 1.2

  4. After the addition sign (+), we need to enter the second number we need to add to the first number.


    Example 1.3

  5. Now press the ENTER key to get the result in cell A1.


    Use Excel to Calculate Example 1.4

So, 50 + 30 = 80.

This is the basic use of ExcelUse Of ExcelIn today's corporate working and data management process, Microsoft Excel is a powerful tool." Every employee is required to have this expertise. The primary uses of Excel are as follows: Data Analysis and Interpretation, Data Organizing and Restructuring, Data Filtering, Goal Seek Analysis, Interactive Charts and Graphs. read more as a calculator. Similarly, we can use cell references to the formulaCell References To The FormulaCell reference in excel is referring the other cells to a cell to use its values or properties. For instance, if we have data in cell A2 and want to use that in cell A1, use =A2 in cell A1, and this will copy the A2 value in A1.read more.

Example #2 – Use Cell References

For example, look at the below values in cell A1, A2, and A3.

Example 2
  • Open equal sign in A4 cell.
Use Excel to Calculate Example 2.1
  • Select cell A1 first.
 Example 2.2
  • After selecting the cell A1, put plus sign, and select A2 cell.
Use Excel to Calculate Example 2.3
  • Now put one more plus sign and select A3 cell.
Example 2.4
  • Press the ENTER key to get the result in A4 cell.
Use Excel to Calculate Example 2.5

This is the result of using cell references.

Example #3 – Cell Reference Formulas are Flexible

By using cell references, we can make the formula real-time and flexible. The reason why I said cell reference formulas are flexible because if we make any changes to the formula input cells (A1, A2, A3), it will reflect the changes in the formula cell (A4).

  • I will change the number in cell A2 from 40 to 50.
Example 3

I have changed the number but have not yet hit the ENTER key; if I hit the ENTER key, we can see the result in A4 cell.

  • The moment we hit the ENTER key, we can see the impact on cell A4.
Use Excel to Calculate Example 3.1

Example #4 – Formula Cell is not Value, It is the only Formula

This is the important thing we need to know when we use a cell reference for formulas because formula cells hold the result of the formula, not the value itself.

  • If we have a value of 50 in cell C2.
 Example 3.2
  • If I copy and paste to the next cell, we still get the value of 50 only.
Use Excel to Calculate Example 3.3
  • But come back to the cell A4.
 Example- 3.4
  • Here we can see 90, but this is not the value but the formula. Now I will copy and paste to the next cell and see what we get.
Use Excel to Calculate Example- 3.5

Oh oh!!! We got zero.

The reason why we got zero because cell A4 has the formula =A1 + A2 + A3. When we copy the cell A4 and paste it to B4 cell, formulas referenced cells are changed from A1 + A2 + A3 to B1 + B2 + B3.

Since there are no values in the cells B1, B2, and B3, we got zero as a result. Now I will put 60 in any of the cells in B1, B2, and B3 and see the result.

 Example- 3.6
  • Look here the moment I have entered 60; we got the result as 60 because cell B4 already has the cell reference of the above three cells (B1, B2, and B3).
Calculation in Excel Example 3.7

Example #5 – Built-In Formulas are Best Suited for Excel

In the above examples, we have seen how to use cell references for the formulas. But those are best suited only for the small number of data set, let’s say for a maximum of 5 to 10 cells.

Now, look at the below data.

Excel Calculation 4.0

We have numbers from A1 to D5, and in B7 cell, we need the total of these numbers. In these large data sets, we cannot give individual cell references, which take a lot of time for us. This is where Excel’s built-in formulas come into the example.

Excel Calculation 4.1
  • Now hold the left click of the mouse and select the range of cells from A1 to D5.
Excel Calculation 4.2
  • Close the bracket and hit the enter key.
Excel Calculation 4.3

So, like this, we can use built-in formulas to work with large data set.

This is how to calculate in the excel sheet.

Recommended Articles

This has been a guide to Excel as a Calculator. Here we discuss how to do a calculation in an excel sheet with examples and downloadable excel templates. You may also look at these useful functions in excel –

  • 35+ Courses
  • 120+ Hours
  • Full Lifetime Access
  • Certificate of Completion
LEARN MORE >>