Excel VBA Counter
There is the various function in MS Excel to count values whether it is a string, numbers. Counting can be done based on some criteria. Functions include COUNT, COUNTA, COUNTBLANK, COUNTIF, and COUNTIFS. However, these functions cannot do some tasks like counting the cells based on their color, counting only bold values, etc. That is why we will create a counter in VBA so that we can count for these type of tasks in excel.
Let us create some counter in excel VBA.
Examples of Excel VBA Counter
Below are examples of the counter in vba.
Suppose, we have data like above for 32 rows. We will create a VBA counter, which will count the values, which are greater than 50 and one more counter to count the values, which are less than 50. We will create the VBA code in this way so that the user can have data for unlimited rows in excel.
To do the same, steps would be:
Make sure the ‘Developer’ tab is visible. To make the tab visible (if not), steps are:
Click on the ‘File’ tab in the ribbon and choose ‘Option’ from the list.
Choose ‘Customize Ribbon’ from the list, check the box for ‘Developer’, and click on OK.
Now the ‘Developer’ tab is visible.
Insert the command button using ‘Insert’ command available in the ‘Controls’ group in the ‘Developer’ tab.
While pressing the ALT key, create the command button with the mouse. If we keep pressing ALT key, then the edges of the command button go automatically with the border of the cells.
Right-click on the command button to open contextual menu (make sure ‘Design Mode’ is activated otherwise we will not be able to open contextual menu).
Choose ‘Properties’ from the menu.
Change the properties of the command button i.e., Name, Caption, and Font, etc.
Right-click again and choose the ‘View Code’ from the contextual menu.
Visual Basic Editor is opened now and by default, a subroutine is already created for the command button.
We will write code now. We will declare 3 variables. One for loop purpose, one to count and one to store the value for the last row.
We will use the code to select cell A1 and then the current region of cell A1 and then get down to the last filled row to get last filled row number.
We will run a ‘for’ loop in VBA to check the values written in the A2 cell to the last filled cell in the A column. We will increase the value of the ‘counter’ variable by 1 if the value is greater than 50 and will change the font color of the cell to ‘Blue’ and if the value is less than 50 then the font color of the cell would be ‘Red’.
After checking and counting, we need to display the values. To do the same, we will use ‘VBA MsgBox‘.
Private Sub CountingCellsbyValue_Click() Dim i, counter As Integer Dim lastrow As Long lastrow = Range("A1").CurrentRegion.End(xlDown).Row For i = 2 To lastrow If Cells(i, 1).Value > 50 Then counter = counter + 1 Cells(i, 1).Font.ColorIndex = 5 Else Cells(i, 1).Font.ColorIndex = 3 End If Next i MsgBox "There are " & counter & " values which are greater than 50" & _ vbCrLf & "There are " & lastrow - counter & " values which are less than 50" End Sub
Deactivate the ‘Design Mode’ and click on ‘Command button’. The result would be as follows.
Suppose we want to create the time counter using excel VBA as follows:
If we click on the ‘Start’ button, the timer starts and if we click on the ‘Stop’ button, the timer stops.
To do the same, steps would be:
Create a format like this in excel sheet.
Change the format of the cell A2 as ‘hh:mm:ss’.
Merge the cells C3 to G7 by using the ‘Merge and Center‘ command in ‘Alignment’ group in the ‘Home’ tab.
Give the reference of cell A2 for just merged cell and then do the formatting like make the font style to ‘Baskerville’, font size to 60, etc.
Create two command buttons ‘Start’ and ‘Stop’ using ‘Insert’ command available in the ‘Controls’ group in the ‘Developer’ tab.
Using the ‘Properties’ command available in the ‘Controls’ group in the ‘Developer’ tab, change the properties.
Select the commands buttons one by one and choose the ‘View Code’ command from the ‘Controls’ group in the ‘Developer’ tab to write the code as follows.
Choose from the drop-down the appropriate command button.
Insert a module into ‘ThisWorkbook‘ by right-clicking on the ‘Thisworkbook’ and then choose ‘Insert’ and then ‘Module’.
Write the following code in the module.
Sub start_time() Application.OnTime Now + TimeValue("00:00:01"), "next_moment" End Sub Sub end_time() Application.OnTime Now + TimeValue("00:00:01"), "next_moment", , False End Sub Sub next_moment() If Worksheets("Time Counter").Range("A2").Value = 0 Then Exit Sub Worksheets("Time Counter").Range("A2").Value = Worksheets("Time Counter").Range("A2").Value - TimeValue("00:00:01") start_time End Sub
We have used ‘onTime‘ method of the Application object, which is used to run a procedure at a scheduled time. The procedure, which we have scheduled to run, is “next_moment”.
Save the code. Write the time in A2 cell and click on the ‘Start’ button to start the time counter.
Suppose, we have a list of students along with marks scored by them. We want to count the number of students who passed and who failed.
To do the same, we will write the VBA code.
Steps would be:
Open Visual Basic editor by pressing shortcut key Alt+F11 and double click on ‘Sheet3 (Counting Number of students)’ to insert a subroutine based on an event in Sheet3.
Choose ‘Worksheet’ from the dropdown.
As we pick ‘Worksheet’ from the list, we can see, there are various events in the adjacent dropdown. We need to choose ‘SelectionChange’ from the list.
We will declare the VBA variable ‘lastrow’ for storing last row number as a list for students can increase, ‘pass’ to store a number of students who passed and ‘fail’ to store a number of students who failed.
We will store the value of the last row number in ‘lastrow’.
We will create the ‘for’ loop for counting based on condition.
We have set the condition if the total marks are greater than 99 then add the value 1 to ‘pass’ variable and add 1 value to the ‘fail’ variable if the condition fails.
The last statement makes the heading ‘Summary’ bold.
To print the values in the sheet, the code would be:
Private Sub Worksheet_SelectionChange(ByVal Target As Range) Dim lastrow As Long Dim pass As Integer Dim fail As Integer lastrow = Range("A1").CurrentRegion.End(xlDown).Row For i = 2 To lastrow If Cells(i, 5) > 99 Then pass = pass + 1 Else fail = fail + 1 End If Cells(1, 7).Font.Bold = True Next i Range("G1").Value = "Summary" Range("G2").Value = "The number of students who passed is " & pass Range("G3").Value = "The number of students who failed is " & fail End Sub
Now whenever there is a change in selection, values will be calculated again as below:
Things to Remember
- Save the file after writing code in VBA with .xlsm extension otherwise macro will not work.
- Use the ‘For’ loop when it is decided already that for how many times, the code in VBA loop will run.
This has been a guide to VBA Counter. Here we discuss how we will create a counter in excel vba so that we can count cells based on their color, counting only bold values, etc. Below you can find some useful excel VBA articles –