Power BI Free vs Pro

Differences Between Power BI Free and Pro

In power Bi free versions has some limitations which can be overcome by purchasing the pro version of the power bi software, such as in free versions the data cannot be shared with multiple users and it can be viewed with the same login, however in pro version the data can be shared with the users who also have pro version and it offers 10GB space additionally.

Power BI Desktop is a basic version of Power BI, where we can download the software like any other and install it on our computer and doesn’t support Mobile App, embedded APIs and limited to analysis of 10,000 data rows per hour, whereas Power BI Pro is the full version of Power BI that costs $9.99 per month and comes with a lot of more advanced features like a mobile app, email subscription, sharing ability and analyzes 1 million data rows per hour.

Power BI Free vs Pro Version Infographics

Let’s see the differences between Power BI Free vs Pro version along with infographics.

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Key Differences

  • Cost: This is the main difference every user wants to aware of. Power BI Desktop comes at a free of cost, and all the users in your team don’t require to pay anything.
    Power BI Pro comes at the cost of 9.99 $ per user per month. So everybody who will use the Pro version needs to pay 9.99 $ per month.
  • Features: Some of the important features like workspace in the mobile app, analysis in excel are not available with the Power BI Desktop version but available with the Pro version.
  • Storage Capacity: When the data is large, Power BI Desktop or Free version seems run of space where it can support only 1 GB of data, but the Power BI Pro version can support 10 GB per Power BI Pro license.

Power BI Free vs Pro Version Comparative Table

Below is head to head comparisons and features supported by both the versions of Power BI.

ItemsPower BI Desktop or FreePower BI Pro
DefinitionPower BI Desktop is a basic version of Power BI, where we can download the software like any other and install it on our computer.Power BI Pro is the full version of Power BI with a lot of advanced features that are not available with the desktop version.
Is it Free??Power BI Desktop is absolutely free of cost. It takes 0.00$ from your pocket.Power BI Pro is not free like Power Bi Desktop, we need to pay for it. This plan costs 9.99 $ per month per user.
Data CapacityYou need to keep in mind the data limits of Power BI Desktop and Pro versions. With the Desktop version data limit is 1 GB per user.With the Pro version, the data limit is 10 GB per user.
Data ConnectionPower BI Desktop can connect up to 70 + data sources.Power BI Pro too can connect up to 70 + data sources.
Report ExtractionWe can export the dashboard to PowerPoint, Excel, CSV.We can export the dashboard to PowerPoint, Excel, CSV.
Office 365 PlanPower BI Desktop is a free version and not necessarily as part of the office 365 plan.Power BI Pro is a paid version and when you buy MS Office 365 plan it will be a part of it.
Mobile App SupportPower BI Desktop doesn’t support the mobile app version. No app workspace is available.Power BI Pro supports the Mobile App version. App workspace is available with the pro version.
Email SubscriptionsPower BI Desktop doesn’t have email subscriptions.Power BI Pro has email subscriptions.
Embedded APIs and ControlsPower BI Desktop cannot support Embedded API and Controls.Power BI Pro supports Embedded API and Controls.
Sharing with OthersUsing Power BI Desktop we cannot share with your subordinates.Using Power BI pro we can share with your subordinates.
Analyze in ExcelPower BI Desktop doesn’t allow us to analyze the data in excel within Power BI.Power BI Pro version allows us to analyze the data in excel within Power BI.
Data RefreshmentPower BI Desktop version consumes 10000 data rows per hour.Power BI Pro version consumes 1 million data rows per hour.
Data Refreshment 1Data Refreshment happens daily.Data Refreshment happens hourly.

Conclusion

At the bottom line, confusion is which one to take up whether to go for a free version or pro version. If you are not sharing the report with anybody and doing analysis for yourself, then better use the free version. If you are using a high volume of data, especially online real-time data, and if you require better refreshment of the real-time data to your dashboard, then you need to buy the Pro version of Power BI.

Not many people need the Pro version because the free version comes with enough features to create dashboards for our data.

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This has been a guide to Power BI Free vs Pro. Here we discuss the top 13 differences between Power BI Free and Pro along with infographics and a comparison table. You may also have a look at the following articles –

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