Difference Between Purchasing and Procurement
Purchasing is just a part of procurement as it only involves acquiring of goods and services by firstly placing orders to the selected supplier then receiving goods from them and finally paying off the supply price of goods to the suppliers, whereas, procurement has the wider scope which not only includes purchasing but also includes market survey, identifying potential suppliers, selecting supplier, negotiating price, performing quality checks, establishment of good relationship with supplier, etc.
Procurement has a broader scope compared with Purchasing. Procurement is the entire process involved in acquiring goods and services. It meets the internal need efficiently through purchasing or hiring and outsourcing.
Procurement involves the process of selecting vendors, establishing payment terms, strategic vetting, selection, the negotiation of contracts, and actual purchasing of goods, whereas purchasing does not require strategic vetting and negotiating the contracts. The main objective of purchasing involves maintaining the quality and value of a company’s products.
What is Purchasing?
Purchasing is the act of buying good services for the company. Purchasing relates to everything a company buys like raw materials, components, investment goods, IT, facility services, legal, and account services.
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There are two types of purchasing;
- Direct Purchasing: The items that are part of finished goods. Direct Purchase affects the production process of manufacturing. Ex. Raw Materials
- Indirect Purchasing: Indirect Purchasing activities are associated with operating resources that an organization purchases to enable its operations. Ex. Maintenance Spare, Market-related services (Advertising).
What is Procurement?
Procurement is the art of acquiring goods and services. It is the activity associated with establishing the nature of the commercial relationship between the sellers and the buyers.
Procurement add value by matching the need of an organization to what the supply market can provide and vice versa by developing the supply market to meet the need of the company. It is about influencing negotiating building relationships with key stakeholders and suppliers; people involved in procurement requires the strategic function and value contributor by analyzing the below function in procurement.
- Quality
- Quantity
- Price
- Place
- Time Risk
Purchasing vs. Procurement Infographics
Here are the top differences between purchasing vs. procurement.
Purchasing vs. Procurement Comparative Table
| Procurement | Purchasing | |
| Procurement is matched the organization’s needs by making strategic sourcing. | Purchasing relates to buying goods and services with a little strategy. | |
| Procurement needs a lot of strategy before finalizing the procurement deal. | The objective of purchasing is to buy materials with the exact need. Best quality and deliver the material to the destination within a specific period of time. | |
| Procurement is more than just managing to spend through a structured process. | Purchasing is a normal transaction when a company pays for goods and services. | |
| It involves selecting Vendors, Inspection of Quality of Goods, and evaluating the potential suppliers. | The purchasing department would like to work with vendors that are previously working with the organization. | |
| It requires a set of skillsets like conflict resolution, research, effective communicator, influence to maintain good supplier relationship, and business outcome. | It requires a set of skills like analytic thinking, inventory management, and time management to maintain so that the production of the company is not affected. | |
| The Procurement role is a high strategic purpose and value contributor, and they build a relationship with company stakeholders. | The purchasing role is less concern about the risk associated with the buying of goods and services. |
Conclusion
Both processes are an integral part of running the business, and the process of procurement is often part of a company strategy because the ability to purchase certain materials will determine if the operator will continue. A business procurement will not be able to survive if its price procurement is more than the profit it makes on selling the actual product, and purchasing cost may have a direct impact on profit. Nowadays, the internet and e-commerce Are drastically changing the way of purchasing is done.
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