How to Share an Excel Workbook?

Sharing the excel workbook involves many steps. Follow the below steps to share the excel workbook with your friends, colleagues, and subordinates.

Open the Excel workbook
In the ribbon, we have many tabs, so go to the Review tab and click on Share Workbook.
Now, in the next window under the Editing tab, check the box, as shown below.

In the same window, we can see who has opened the workbook at the same time.

This is the easiest way of sharing the workbook, but how about tracking the changes? We will see now in the below window.

Track Changes in an Excel Workbook

Under the Review tab, we can track changes in excelTrack Changes In Excel Tracking changes in Excel is a technique of highlighting changes made in a shared worksheet by any user. It highlights the cell that has been modified. This option is present in the "changes" section of the review tab and can be enabled when we share a workbook.read more that are made by the users. There are situations where users many make unintentional mistakes; finding the error in the huge file could be a time-consuming job for anybody; since we have excel’s built-in function “Track Changes,” we can easily track those changes.

To track changes, I have prepared below sample data.

Before we share the workbook, we need to Track Changes in excelTrack Changes In Excel To track changes in Excel - click on review>track changes> select "highlight changes" option> a window will appear> find and click on the checkbox " track changes while editing"> select who and desired time> click on "highlight changes on screen" option> click ok to save. It's done.read more. Follow the below steps to enable Track Changes.

Step 1: Click on the Track Changes drop-down list in excelDrop-down List In Excel A drop-down list in excel is a pre-defined list of inputs that allows users to select an option.read more and choose “Highlight Changes.”

Step 2: Check the box Track Changes while editing.

Step 3: Now, in the same window, we can choose a variety of options like “from when we need to start highlighting the changes,” “whose changes we need to highlight,” and “which range or part of the cells we need to highlight.”

In the above window, we can see three options “When Who, and Where.”

When includes options like from when we need to highlight changes. This option has items like “Since I last saved,” “All,” “Not Yet reviewed,” and “Since Date.”

Who: For whose changes we need to highlight. In this, we can see two things, “Everyone” or “Everyone But Me.”

Where: This is nothing but in which area of the worksheet you would like to highlight changes; if you don’t want to track changes in the entire worksheet, then you can select the particular area or range of cells.

Once all the fields are filled, click on OK to apply the changes. As soon as you click on Ok, we will see the below window.

Click on Ok to save the workbook.

Now what I will do is I will change one of the cells’ data.

As soon as I hit enter, I can see the flag, which indicates the changes.

Not only the cell flag rather row headerRow Header Excel Row Header is the grey column on the left side of column 1 in the worksheet that contains the numbers (1, 2, 3, etc.). To hide or reveal row and column headers, press ALT + W + V + H.read more and column header also turned into different colors as well.

Now place a cursor on the cell that we have modified to see the changes that we made.

It says on 31st July 2019 at 2:31 PM; cell C6 value has been changed from 20 to 25.

Now I will enter the new value in cell E3.

For this cell, we cannot see any highlight changes, because while making the settings of “Track Changes,” we have selected the range of cells to be tracked only from A1 to D13.