Merge Worksheet in Excel
Merging multiple sheets into one worksheet one by one is the tough task but thankfully we have a feature called “Consolidate” in excel and also from Excel 2010 onwards we can use “Power Query” as a worksheet merger. In this article, we will show you how to merge worksheets into one.
Getting the data in multiple worksheets is quite common but combining all the worksheet data into once is the job of the person who receives the data in different sheets.
Merger Worksheet Using Consolidate Option
The easiest and quickest way to merge multiple worksheets data into one is by using the built-in feature of excel “Consolidate”. For example, look at the below data in excel sheets.
In the above image, we have four worksheets which comprise of four different regions product-wise sales numbers across months.
From the above four sheets, we need to create one single sheet to show all the summary results. Follow the below steps to consolidate worksheets.
Step 1: Create a new worksheet and name it as “Consolidated Sheet”.
Step 2: Place your cursor in the first cell of the worksheet, go to the DATA tab and click on the “Consolidate” option.
Step 3: This will open up below the “CONSOLIDATE” window.
Step 4: Since we are consolidating all the 4 region data choose the option of “SUM” under function drop-down list in excel.
Step 5: Next we need to choose the reference range from the first sheet to the last sheet. Place your cursor inside the reference box, go to the EAST sheet and choose the data.
Step 6: Click on the “ADD” button to add the first reference area.
Now, this is added to the reference list.
Step 7: Next you just have to go to the “South” sheet and the reference range would have selected automatically.
Step 8: Click on “ADD” again and second sheet reference is added to the list. Like this repeat the same for all the sheets.
Now we have added all the 4 sheets references. One more thing we need to do finally is while selecting each region range we have selected including row header and column header of the data table, so to bring the same into consolidated sheet check the boxes of “Top Row” and “Left Column” and also check the box of “Create link to Source Data”.
Ok, click on “Ok” and we will have a summary table like the below.
As you can see above we have two grouped sheet numbers as 1 & 2. If you click on 1 it will show all the regions consolidated table and if you click on 2 it will show the breakup of each zone.
Looks fine but this is not the kind of merging of worksheets so actually merging is combining all the worksheets into one without any calculations, for this, we need to use the Power Query option.
Merge Worksheets by Using Power Query
Power Query is an add-in for Excel 2010 & 2013 versions and also it’s a built-in feature for Excel 2016 onwards versions.
Go to the Data tab and choose to “Get data” from that choose “From File” then, From Excel Workbook.
Select the sheet then transform it into a power query editor.
For this, we need to convert all the data tables into Excel Tables. We have converted each data table into Excel Table and name by their region names as East, South, West, and North.
First go to any of the sheets, under Power Query click on “Append”.
Now this will open up the “Append” window.
Here we need to merge more than one tables, so choose the “Three or more tables” option.
Select the table “East” and click on the “Add>>” button.
Do the same for other region tables as well.
After this just click on “Ok,” it will open the “Power Query Editor” window.
Click on the “Close & Load” option.
This will merge all the sheets into one in a new worksheet of the same workbook.
Things to Remember
- Power Query in excel is available for Excel 2010 & 2013 as Add-in and from Excel 2016 onwards this is a built-in tab.
- Consolidate is used to consolidate different worksheets into one based on arithmetic calculations.
- For Power Query merge we need to convert the data into excel table format.
This has been a guide to Excel Worksheet Merge. Here we discuss how to merge worksheets into one using the consolidate and power query option along with practical examples. You may learn more about excel from the following articles –