Special Journal

What is Special Journal in Accounting?

Special Journals are all accounting journals in an organization except the general journal where all the transactions of the similar transactions are recorded at a place in an organized form that helps the accountants and the bookkeepers of the company to keep the track of all the different business activities in a proper manner.

Top 6 Types

There are different types, where some of the commonly used in accounting include the following:

Special-Journal-Types

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#1 – Purchases Journal

Purchase JournalPurchase JournalPurchase Journals, also known as Purchase Book or Purchase Daybook, are special journals which a Company uses to keep track of all the credit purchases. While Purchase Journal records credit transactions, a General Journal records cash purchases. read more records all the transactions related to the purchase of the goods on credit from the suppliers.

#2 – Purchases Returns & Allowances Journal

It records all the transactions related to the return of goods back to the supplier, which were purchased on credit or allowances received from the supplier.

#3 – Sales Journal

Sales JournalSales JournalA sales journal is a type of journal that is used to keep track of a company's credit sale transactions and to maintain and manage the account receivable and inventory account.read more records all the transactions related to the sales of goods by the company to its customer on credit.

#4 – Sales Returns & Allowances Journal

It records all the transactions related to the return of goods back by the customers that were sold on credit and allowances given to the customers.

#5 – Cash Receipt Journal

Cash Receipt JournalCash Receipt JournalThe cash receipts journal is that type of accounting journal which is only used to record all receipts of cash during an accounting period and works on the golden rule of accounting – debit what comes in and credits what goes out.read more records all the transactions in which there receipt of cash by the company like transactions involving the sale of goods for cash, sale of the assets of the company for cash, capital investment by the owner of the company in the form of cash, etc.

#6 – Cash Payment Journal

It records all the transactions involving the outflow of the cash from the company and includes the transactions such as cash paid to suppliers, cash paid for the expenses, etc.

Examples

There is a company A ltd which has a large scale business. To keep the records in an organized and better form, it maintains the record in the special journals. One of them is the sales journal, which is used by the company to record all the transactions related to the sales of goods on a credit basis.

When the company sells the goods to its customer on a credit basis, then there will be a debit to the account receivable account and the credit to the sales account. So, this transaction will be recorded in the sales journal by debiting the accounts receivable accountAccounts Receivable AccountAccounts receivables refer to the amount due on the customers for the credit sales of the products or services made by the company to them. It appears as a current asset in the corporate balance sheet.read more. When the company receives the payment in the future against accounts receivable, then the same will be recorded in the cash receipt journal. If there is any return from the customer, then the same will be recorded in the sales returns and the allowances journal.

Advantages

Some of the advantages are as follows:

Disadvantages

Some of the disadvantages are as follows:

Important Points

The different vital points are as follows:

Conclusion

They record the specific transaction of the company by categorizing them into the different types or groups. This system helps the company in maintaining the accuracy of the transactions and in the organized form. It can also be reviewed by the company later. In case the company does not use this journal, then all the transactions would be recorded by it in the General journal only, and at the later stage, it would become difficult to look at the specific types and nature of transactions.

This article has been a guide to what is a special journal and its definition. Here we discuss the top 6 types of special journal in accounting along with examples, advantages & disadvantages. You can learn more about accounting & bookkeeping from the following articles –

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