Reference to Another Sheet in Excel
An Excel reference to another sheet is required when we need to get the data from another sheet or even from a different workbook as well. Often in excel, we link cells to make the formula dynamic and real time.
When doing calculations we often need the data from a different sheet and from a different workbook. In order to perform this task, we just need the reference of the particular cell from the required sheet or required workbook. While referencing a cell if the reference links from the same workbook then it is called an internal reference and if the reference is from different workbook then it is called as external references.
How to Reference Another Sheet in Excel?
Following are the examples of Excel Cell Reference to Another Sheet.
#1 – Excel Reference in the Same Worksheet
To give reference to a excel cell or range of cells from the same worksheets isn’t the toughest job in the world. We just need to select the required to cell from the resulted cell.
Assume you are in the cell E8 and you need the data from B2 cell.
In the B2 cell, we have Apple price and we need the same number to be linked to E8 cell. So open equal sign in the E8 cell.
Now you can select the particular cell by mouse (B2 cell) or you can also type B2 directly then, Hit enter key now, we have a value from the cell B2 to E8.
Now E8 cell is completely dependent on B2 cell, whatever the changes take place in the cell B2 will have a direct effect on E8 cell except cell formatting.
#2 – Excel Cell Reference in the Same Workbook but from Different Sheet
Referencing a cell from the same sheet in excel doesn’t need rocket science knowledge and similarly, we referencing from the different worksheet in the same workbook is also as simple as that.
Assume you have sheet names Sheet1 & Sheet2.
In Sheet1 we have sales data and in Sheet2 we need the total of these sales data.
Now open SUM function in Sheet2 and in A2 cell.
Now go to Sheet1 and select the required cell range i.e. B2 to B6.
Close the formula and hit the enter key.
Now take a look at the formula reference =SUM (Sheet1! B2:B6).
So, in order to reference a excel cell or range of cells from another sheet, we need to get worksheet name first i.e. Sheet1 and followed by an exclamation mark (!) before we mention the cell address and cell address is B2: B6.
In case of single cell worksheet name and cell address i.e. =Sheet1! B2
In this way, we can reference the different worksheet cell in the same workbook. A simple thing is when we reference the cell from the different worksheet in the same workbook we get sheet name before the excel cell reference.
#3 – Excel Reference in the Different Workbook Sheet
While referencing a cell or range of cells from another sheet we get sheet name and similarly when we referencing an excel cell or range of cells from different workbook we get workbook name, worksheet name, and excel cell reference.
For an example let’s say we have two workbooks Main File and ABC File.
From Main File, we need to refer the cell B2 from the sheet Sheet2. Open the equal sign in ABC File.
Now go to the workbook Main File > Sheet2 select A2 cell.
So we got the Excel Another Sheet reference as ='[Main File.xlsx] Sheet2’! $A$2
‘[Main File.xlsx] Sheet2’ this the first thing we got in the excel cell reference. Main File.xlsx is the workbook we are referring to, here Main File is the workbook we are referring and .xlsx is the file extension of the excel workbook.
Sheet2 is the worksheet name in the Main File workbook.
$A$2 is the cell we are referring to in Sheet2 in Main File workbook.
Note: When the cell or range of cells referred from another workbook, it will create the cell reference as an absolute excel cell reference. In the above example, $A$2 is the indication of the same.
We have seen how to reference the excel cell from a different workbook and below is the excel cell reference from another sheet we got.
This is the reference we got when the workbook is opened. Now I will close the workbook Main File and see what the impact on this excel cell reference is.
Oh!!! Looks like rocket science isn’t it??
But this is not as intimidating as you are thinking right now. Take a close at the reference now.
=’E:\ is the drive in your computer or laptop.
\sharmila is the main folder name in the drive =’E:\
\[Main File.xlsx] is the file name.
Sheet2′!$A$2 is the worksheet name and cell reference.
Things to Remember
- When we are referencing cell from the same sheet we only get cell address.
- When we are referencing cell from another sheet in excel but form the same workbook we get worksheet name we are referring to and cell address in that worksheet.
- If the cell is referred from the another excel worksheet in the same workbook we get relative excel reference i.e. A2.
- If the cell is referred from another workbook in excel then we get absolute reference i.e. $A$2.
This has been a guide to Excel Reference to Another Sheet. Here we discuss how to give reference from one sheet to Another sheet from same Workbook or Another Workbook along with practical examples and downloadable excel template. You may learn more about excel from the following articles –