Pivot Table Field Name Is Not Valid Error
To create a pivot table your data must be organized in such a way without any errors. Often times while creating the pivot table we will not get any errors but after a while, we encounter the problem of this “Pivot Table Field Name is Not Valid” error. Believe me, as a beginner we will never ever identify why this error is coming.
For an example look at the below pivot table.
Now we will go to the excel data table and change one of the cell’s values.
We have changed the value of the cell C6 to 8546.
Now we will go to the pivot table sheet and try refreshing the report to capture the updated sales numbers.
But the moment we hit the Pivot Table Refresh option it will show below error message as “Pivot Table Field Name is Not Valid”.
Ok, let me read the error message it is showing.
This is the error message we can see with the above screenshot. For sure as a beginner, it is not an easy job to find the error.
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The main reason for this is in the data table one or more columns heading cell or cells are blank, so it says “Pivot Table Field Name is Not Valid”.
Ok, go to the datasheet and see the data headers.
As you can see above in column 2 of the data table we don’t have any header so it has returned this error for us. If this is the case then in what scenarios we get this error is the important thing to know.
How to Solve this Error?
#1 – Without Header Value, We Cannot Create a Pivot Table:
You know what data should be organized to insert pivot otherwise we will get this error. All the data columns should have a heading value, if any cell misses out we will end up getting this error. For an example look at the below image.
In the above, we don’t have a header for column 2 and we will attempt to insert a pivot table.
There you go we have got this error, so we need to insert some value for column 2 header then only we can create a pivot table.
#2 – Column Header Deleted After Creating a Pivot Table:
If there is no header we cannot even insert the pivot table but in our earlier example we have seen the pivot table has been inserted and on an attempt to refresh the pivot table we have got this error. This is because while creating the pivot table we had the table headers but before refreshing we have deleted the header and attempted to refreshing this and got the error.
As of now pivot table is created and we have data headers as well.
While working we have deleted one of the header values.
Now we try refreshing the report and get this error.
#3 – Entire Data Deleted after Creating a Pivot Table:
There are chances we might have deleted the entire data after creating the pivot table. In an attempt to refresh the report after deleting the data range we get this error.
#4 – Selecting the Entire Sheet and Try Creating a Pivot Table:
Beginners usually tend to select the entire datasheet and try creating the pivot table so this will also give an error.
#5 – Blank Column in the Data:
If the data rage includes an empty column this will also give this error. For an example look at the below image.
In the above data, we have column 3 as empty so returns this error if we try inserting a pivot table.
Things to Remember
- All the headers should have a value.
- We cannot have an empty column in the data.
- Only data range should be selected to insert a pivot table not the entire worksheet.
This has been a guide to Pivot Table Field Name Is Not Valid. Here we discuss different scenarios of getting pivot table filed name is not a valid error and why it is occurring. You may learn more about excel from the following articles –