Pivot Table Field Name is Not Valid

Pivot Table Field Name Is Not Valid Error

To create a pivot table, your data must be organized in such a way without any errors. Often times, while creating the pivot table, we will not get any errors, but after a while, we encounter the problem of this “Pivot Table Field Name is Not Valid” error. Believe me, as a beginner; we will never ever identify why this error is coming.

Follow the steps to know how Pivot Table Field Name Is Not Valid Error occurs.

  1. For example, look at the below pivot table.

    Pivot Table Field name not valid Example 1

  2. Now we will go to the excel data table and change one of the cell’s values.

    Pivot Table Field name not valid Example 1-2
    We have changed the value of the cell C6 to 8546.

  3. Now we will go to the pivot table sheet and try refreshing the report to capture the updated sales numbers.

    Pivot Table Field name not valid Example 1-3
    But the moment we hit the Pivot Table Refresh option, it will show below error message as “Pivot Table Field Name Is Not Valid.”

    Ok, let me read the error message it is showing.

    “The Pivot Table field name is not valid. To create a Pivot Table report, you must use data that is organized as a list with labeled columns. If you are changing the name of a Pivot Table field, you must type a new name for the field.”

    This is the error message we can see with the above screenshot. For sure, as a beginner, it is not an easy job to find the error.

    The main reason for this is in the data table, one or more columns heading cell or cells are blank, so it says, “Pivot Table Field Name Is Not Valid.”

  4. Ok, go to the datasheet and see the data headers.

    Pivot Table Field name not valid Example 1-4
    As you can see above in column 2 of the data table, we don’t have any header, so it has returned this error for us. If this is the case, then in what scenarios we get, this error is the important thing to know.

How to Solve this Error?

#1 – Without Header Value, We Cannot Create a Pivot Table:

You know what data should be organized to insert pivot; otherwise, we will get this error. All the data columns should have a heading value; if any cell misses out, we will end up getting this error. For example, look at the below image.

Pivot Table Field name not valid Example 1-5

In the above, we don’t have a header for column 2, and we will attempt to insert a pivot table.

Pivot Table Field name not valid Example 1-6

There you go, we have got this error, so we need to insert some value for column 2 header, then only we can create a pivot table.

#2 – Column Header Deleted After Creating a Pivot Table:

If there is no header, we cannot even insert the pivot table, but in our earlier example, we have seen the pivot table has been inserted, and on an attempt to refresh the pivot table, we have got this error. This is because while creating the pivot table, we had the table headers, but before refreshing, we have deleted the header and attempted to refreshing this and got the error.

As of now pivot table is created, and we have data headers as well.

Example 1-7

While working, we have deleted one of the header values.

Example 1-8

Now we try refreshing the report and get this error.

#3 – Entire Data Deleted after Creating a Pivot Table:

There are chances we might have deleted the entire data after creating the pivot table. In an attempt to refresh the report after deleting the data range, we get this error.

#4 – Selecting the Entire Sheet and Try Creating a Pivot Table:

Beginners usually tend to select the entire datasheet and try creating the pivot table, so this will also give an error.

#5 – Blank Column in the Data:

If the data rage includes an empty column, this will also give this error. For example, look at the below image.

Example 1-9

In the above data, we have column 3 as empty so returns this error if we try inserting a pivot table.

Things to Remember

  • All the headers should have a value.
  • We cannot have an empty column in the data.
  • Only data range should be selected to insert a pivot table, not the entire worksheet.

This has been a guide to Pivot Table Field Name Is Not Valid. Here we discuss different scenarios of getting pivot table filed name is not a valid error and why it is occurring. You may learn more about excel from the following articles –

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