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In our excel worksheet we can have multiple data in a single table which can be in more than a single page so when we print the worksheet the title is present in the first worksheet page but not in others, so in order to print titles in each and every printed page we can select the print options from the headings in the page layout tab which will print the titles for us.
Print Titles in Excel (Table of Contents)
Print Titles in Excel
When the data is big or if the print of the excel crossing many sheets in default print option in excel we do not get row headers for all the sheets rather we only get the remaining data in the different sheets. Only first will have row headers.
In excel if I want to see the row headers when I coming down I can apply freeze panes option and keep looking at the headers at all the point of time. But when we are printing we don’t have that kind of luxury, headings are restricted to the first sheet only.
In huge printing, we need to remember all headings because we will not have headers once you go beyond the first sheet. I have seen people they have printed 10 to 20 pages and keep turning back to the front page if they need the heading to refer. Going back and forth to the first sheet which has headings is a frustrating task for anybody even I am no different to it.
However in this Excel Print Titles article, I will discuss the method of retaining our headers for all the excel sheets, I mean repeating our rows for all the sheets we print.
How to Print Titles in Excel?
Below are the Examples to Print Titles in Excel.
#1 – Repeat Excel Header Rows
Now I have a huge sheet and I need to print this with the headers to come in all the printed sheets.
On the first go without doing anything press ctrl + p, the shortcut key to print in excel.
Ok, we have a print preview before we go ahead and print. Print preview shows it does not make any sense because we do not have all the columns in one page rather it is scattered across 26 pages. We do not know which page has which column and it is confusing and miserable.
We need to first set all the columns to print in a single sheet and avoid scattering in many sheets.
Step 1: In print settings select Landscape Orientation & Select Fit All Columns on One Page.
Step 2: Now all the columns are fitted in a single sheet.
Step 3: Now we need to repeat the heading in all the sheets. Go to Page Layout and select Print Titles in Excel.
Step 4: Now we need to do some settings under this window. Under Sheet tab select the print area in excel.
So we need to print from A1 to H701.
Step 5: Under Print Titles in Excel we have an option called Rows to repeat at top. Here we need to select our headings i.e. first row.
Step 6: Click on Ok. We have settings to repeat the top row in all the sheets. Now click on Print and see the print preview. Below preview is the first sheet. From a total of 26 sheets, it has been reduced to 15 sheets now.
Now, look at the second sheet preview. It also includes headings.
Ok in this way we can have a header across all the printing pages.
Column Header in All the Pages
Having column headers in all the printing pages is exactly similar to the way of having row headers across pages. We need to just select the column to repeat.
#2 – Print Excel Titles Row Numbers and Column Alphabets
If you are already smiling because you have solved the problem of repeating rows in all the printing sheets you have more reasons to smile. Excel does not stop at repeating rows or columns across all the printing sheets it can also print you excel row numbers and excel column headers as well. Follow the below steps to do this task.
Step 1: Go to Page Layout and Headings under Sheet Options.
We can only View the headings as of now. In order to print we need to tick the checkbox of PRINT.
Step 2: Under Sheet, Options click the checkbox Print.
We can also do this setting under an excel print titles window as well. We just need to click the checkbox Row & Column headings.
Now press Ctrl + P, select the print preview to see the row numbers and column alphabets.
Things to Remember About Print Titles in Excel
- We need to set the print sheet as Fit all Columns in one sheet to have all the columns in one page itself.
- We select the entire row to be repeated in all the sheets. We need to select only the data range. The same thing applies to columns as well.
- By default, we can just view excel row & column headers. If you want to print we need to set them as a print by checking the box.
- Printing titles will save a lot of time when we print many sheets together.
This has been a guide to Print Titles in Excel. Here we discuss examples of Repeat Excel Header rows and Print Excel Row Numbers and Column Alphabets along with practical examples and a downloadable template. You may learn more about excel from the following articles –