Insert Multiple Rows in Excel

Table of Contents

• Insert Multiple Rows in Excel
• 5 Useful Methods

How to Insert Multiple Rows in Excel?

Let’s understand the ways of inserting multiple rows in Excel.

The common principle to go for the glory is “Do the basics right”. This is the golden word we should not forget whatever may be the profession we are in. If the basics are perfect, then going for the glory will be much easier. The reason why I told this because in this article I am going back to the basics, MS Excel.

Adding multiple columns and rows in Excel in one of the basic stuff we have learned early on in our excel learnings. Inserting one row at a time is the easy-peasy job. Inserting multiple rows in Excel on the go is also an easy peasy job if you the tricks and techniques.

Top 5 Useful Methods to Insert Multiple Rows in Excel

Method #1 – Insert Single Row Using INSERT option

In this method, we need to select the entire row and use insert option on the right click of the mouse.

Step 1: Select the entire row.

Step 2: Right click on the Column Heading and select the Insert option.

This would insert the row instantly above the row we have selected.

Method #2 – Using INSERT option

Now we know how to insert a row in between a data. Similarly, we can add multiple rows in excel shortcut on the go.

As usual, we need to select the row first but it depends on how many rows we insert. If we want to insert two rows we need to select two rows and if we want to insert three multiple rows in excel, we need to select three rows and so on.

In the above image, I have selected three rows and now I will right click on the column header and click on insert this would insert three multiple rows in excel in a single shot.

Method #3 – Insert Multiple Rows in Excel using Short Cut

This will take 50% less time than the above method. Follow below steps to add multiple rows in excel Shortcut.

Step 1: Select the cell above you want to insert the row.

Step 2: Now use the shortcut key to select the entire row instantly. The shortcut keyboard key is Shift + Space Bar.

Step 3: Now if you want to insert two to three multiple rows in excel select those many rows by using Shift + Down Arrow key. In the below image I have selected 4 rows.

Step 4: Now click on another keyboard Ctrl + (plus key) shortcut key to insert row in excel.

Cool Technique: Now we have inserted 4 multiple rows in excel. Suppose we need to insert another 4 rows we need to click on Ctrl + if the rows are selected or instead we can use the key F4, which repeats the previous action in excel.

Method 4: Using the name box.

This would help us to add multiple rows in excel instantly. Suppose if we need to insert 150 rows above the cell we have selected will take some time because first, we need to select those many rows first then insert rows in excel shortcut.

Selecting 150 rows instantly is not possible in the above two methods. We can select those many rows by using name box.

Step 1: Select the cell above we need to insert rows.

Step 2: On the name, box mention the row range. In my case, I have mentioned 5:155 because I have to insert 150 rows.

Step 3: After typing the range, hit enter key this would select the cells from 5:155 instantly.

Step 4: Once the range is selected use the Ctrl + shortcut key to insert row in excel. This will insert 150 rows in just a click.

Alternative Shortcut Key to Insert Row in Excel: ALT + H + I + R is another shortcut key to insert row in Excel.

Method 5: Using Copy Paste Method

Microsoft Excel is so flexible man. Can you believe you can insert rows by copy paste method?

Yes! You heard it right; we can insert rows just by copy and paste another blank row.

Step 1: Select the blank row and copy.

Step 2: Now select the cell above you want to insert rows.

Step 3: Once the desired cell is selected, select the number of rows you wish to insert and right click and select Insert Copied Cells.

Case Study: I have data from A1: A10 as shown in the below image.

I want to insert one blank row after every row as shown in the below image.

In this example, I have only ten rows. What if I have to do it for 100 cells? This will take a lot of time. However, I have the coolest technique you ever see.

Follow below steps to learn.

Step 1: Insert serial numbers next to the data.

Step 2: Copy those serial numbers and paste after the last serial number.

Step 3: Now select the entire data including serial numbers and press Alt + D + S.

Step 4: From the dropdown list select the second column and make sure smallest to highest is selected.

Step 5: Now click on Ok. This would instantly insert the blank row after every row.

Wow! Amazing. Probably the coolest and the most intelligent technique you have learned till date 🙂

Things to Remember About Inserting Multiple Rows in Excel

• We need to select the number of rows first based on that we can insert those many rows.
• Once the rows are inserted, we can use the F4 key to repeat the last action and insert as many rows as we want.
• Alt + H + I + R, Ctrl +, is the shortcut key to insert a row in excel.
• Always insert new rows after selecting the entire row (s) first. Otherwise, there are chances that your data may shuffle

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This has been a guide to Insert Multiple Rows in Excel. Here we learn how to insert multiple rows in Excel using excel insert shortcuts along with excel example and downloadable excel templates. You may also look at these useful functions in excel –

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• Row Function in Excel
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