What Is Protecting Excel Sheet?
Protect Sheet in Excel is a feature that locks the workbook using the protect option or using a password. It ensures that no other user can make changes to our worksheet, especially in a worksheet shared with multiple users.
The Excel Protect Sheet can be used in various ways where we can allow users to perform some tasks but not make changes, such as they can select cells to use an AutoFilter but can’t make changes to the structure, or select from the drop-down instead of adding or deleting data.
For example, to protect an Excel worksheet, we must select the “Review” tab – go to the “Protect” group – click the “Protect Sheet” option, as shown below.
Then, we can complete the further steps, and protect the sheet. However, protecting using a password is recommended.
Table of contents
- When multiple users work on a shared worksheet, we use the Protect Sheet in Excel feature to avoid any data modifications by other users.
- An Excel worksheet that is protected using a password and/or has the cells in the worksheet locked to prevent any changes is known as a “Protect Sheet”.
- When we select the “Locked” option, we can lock a particular cell or a worksheet, and Excel prevents users from making any changes.
- When we select the “Hidden” option on a cell with a value or a formula, Excel hides the formula associated with it, making it invisible in the formula bar. And we can uncheck or unselect it to make it visible once again.
How To Protect A Sheet In Excel?
The steps to Protect Sheet in Excel are as follows:
- First, open the worksheet you wish to save. Then, right-click the worksheet or go to “Review” and “Protect Sheet.” The option lies in the “Changes” group, then click on “Protect Sheet” from the list of options displayed.
- It will prompt you to enter a password.
- Insert the password as per choice.
- The section below displays a list of options you can allow the users of the worksheet to perform. Every action has a checkbox. Check those actions you wish to enable the worksheet users to complete.
- If no action is checked, the users may only VIEW the file and not perform any updates by default. Click “OK.”
- Re-enter the password as prompted on the second screen, and click “OK”, as shown.
How To Protect Cells In An Excel Worksheet?
The steps to Protect Cells in an Excel Worksheet are as follows:
- Step 1: Right-click on the Excel cell you wish to protect. Then, select “Format Cells” from the menu displayed.
- Step 2: The “Format Cells” window appears. Here, go to the tab named “Protection.”
- Step 3:
- Check “Locked” to lock a particular cell in Excel. It will prevent the cell from editing, and we can only view the content.
- Check “Hidden” to hide the cell. It will hide the cell, and so the content is invisible.
How To Hide The Formula Associated With A Cell?
The steps to hide the formula associated with a cell are as follows:
- Step 1: As shown below, cell F2 has a formula: D2+E2 = F2.
- Step 2: The “Protection” tab of the “Format Cells” shows that the Excel cell is protected, because both the “Locked” and “Hidden” options are checked.
- Step 3: As a result, the formula is hidden / not visible in the formula bar, as shown below.
- Step 4: Upon unprotecting the sheet, i.e., when we uncheck the “Locked” and “Hidden” options, the formula also starts appearing in the formula bar, as shown below.
Pros And Cons Of Protect Sheet In Excel
- A protected Excel sheet with a password is used to secure sensitive information from unwanted changes done by unauthorized entities.
- Excel worksheet cell actions are access controlled. It means they can be configured to be available for some users and not others.
- If you protect an Excel sheet with a password, and if it is forgotten, it is non-recoverable. It means there is no automated or manual way of resetting or recovering the old password. It can cause data loss.
Important Things To Note
- The password of the protected sheet is case-sensitive and is non-recoverable.
- If no actions are checked in the “Protect Sheet” dialog window, the default accessibility is “View.” It means the others can view the protected worksheet and cannot add new data or make any changes to the cells in the worksheet.
- Protecting the sheet is mandatory to protect the cells as locked or hidden.
- If the sheet is unprotected in ExcelSheet Is Unprotected In ExcelOnce the workbook has been password-protected, one must input the exact password that was entered while protecting the workbook in order to unprotect it., all the formatting/locking associated with the cells would be overridden/gone.
Frequently Asked Questions
To prevent users from accidentally or purposely making any modifications to the cells, worksheets, or the structure of the workbook, we can Protect the cells, worksheets, or workbook, respectively, by locking them with or without a password to in the Excel worksheet.
There are three protection categories, as shown in the image below.
• Protect Sheet – It protects a particular worksheet from unwanted changes made by users by limiting their editing chances. If we want to protect multiple worksheets at a time, it is not possible. However, we can go to the necessary worksheets, one at a time, and protect sheets.
• Protect Workbook – It protects the entire workbook, i.e., Excel files worksheets. Here, users cannot make structural changes like adding, moving, or deleting worksheets.
• Allow Edit Ranges – It helps users to edit some cell ranges that are not password protected.
There are various methods to open the Format Cells window, namely,
• Method 1 – Simply press the shortcut key “Ctrl+1”.
• Method 2 – Select the “Home” tab – go to the “Number” group – click the “Number Format” option drop-down – select the last option “More Number Formats…”, as shown below.
• Method 3 – Right-click on any cell, and select the “Format Cells…” option from the list, as shown below.
• Method 4 – Select the “Home” tab – go to the “Number” group – click the “Number Format” box, i.e., the small box at the bottom right of the “Number” group, as shown below.
This article is a guide to Protect Sheet in Excel. Here we lock, hide, protect sheets, files, cells, with or without password, examples & downloadable template. You may learn more about Excel from the following articles: –
- VBA UnProtect Sheet
- Vba Protect SheetVba Protect SheetVBA Protect Sheet is an In-built function that protects the worksheet with a password & prohibits the users from editing, deleting, or moving the contained data.
- Scroll Lock in ExcelScroll Lock In ExcelWhen we press the down arrow key from any cell, it normally moves us to the next cell below it, but when we have scroll lock turned on, it drags the worksheet down while the cursor stays in the same cell.
- Lock Cells in ExcelLock Cells In ExcelIn Excel, cells are locked to protect them from unwanted editing, deleting, and overwriting. Locking cells is specifically beneficial in cases where an excel worksheet needs to be shared with several colleagues.
- Split Panes in ExcelSplit Panes In ExcelSplitting panes in excel means splitting a workbook in different parts, this technique is available in the windows section of the View tab, panes can be split in horizontal or vertical way or it can be a cross split, the horizontal and vertical split can be seen in the mid-section of the worksheet however cross split can be done by dragging the panes.