Operating Lease Accounting

What is Operating Lease Accounting?

The term “Operating Lease Accounting” refers to the accounting methodology used for leasing agreement where the lessor retains the ownership of the leased asset, while the lessee utilizes the asset for an agreed period of time, which is known as the lease term. When the lease payments become payable, the lessee recognizes each payment as an expense in its income statement.

Financial Statement Impact of Operating Lease

Balance Sheet Impact

There is no impact on the Balance Sheet of Lessee 

Effect on Income Statement

Lease payments will be treated as Expense in the Income Statement.

Effect on Cash Flows

• Total lease payment reduces cash flow from operations
• Operating leases do not affect the lessee’s liabilities and hence, are referred to as off-balance sheet financing
• Footnote disclosure of lease payment for each of the next five years is required

Examples of Operating Lease Accounting by Lessor

Example #1

Let us take the example of a company that has entered into an operating lease agreement for an asset and has agreed to a rental payment of $12,000 for a period of twelve months. Show the journal entry for the operating lease transaction.

Since it is an operating lease accounting, the company will book the lease rentals uniformly over the next twelve months, which is the lease term. The monthly rental expense will be calculated as follows,

Rental expense per month = Total lease rental / No. of months

= $12,000 / 12

= $1,000

Now, let us have a look at the journal entry for recording the operating lease rental transaction for each month,

Example #2

Let us take the example of a company named ABC Ltd that has recently entered into a lease agreement with a company named XYZ Ltd for some specialized IT equipment for a 2-year lease that involves payment of $20,000 at the end of 1^st year and $24,000 at the end of 2^nd year. The present value of the minimum lease payments is $35,000, while the equipment’s fair value is $50,000. At the end of the lease term, ABC Ltd has to return the equipment to XYZ Ltd and there is no scope for extension of the lease term. Further, as per the lease agreement, the lessee also can’t purchase the asset at a lower price after the expiry of the lease term. The equipment has a useful life of 4 years. Show the journal entry for both ABC Ltd (lessee) and XYZ Ltd (lessor) at the end of 1^st year and 2^nd year.

The above-mentioned lease agreement can be treated as an operating lease because of the following:

• The agreement does not allow the transfer of ownership of the equipment from the lessor to the lessee after the expiry of the lease term
• The term of the lease is equal to 2 years, which is less than 75% of the total useful life of the equipment
• The present value of the minimum lease payments is $35,000 is 70% of the fair value of the equipment, which is well below the generally accepted threshold of 90%
• Since there is no option to purchase the equipment at a lower price after the expiry of the lease term indicates there is no bargain purchase option.

Since it is an operating lease, ABC Ltd will book the lease rentals uniformly over the next two years. The yearly rental expense will be calculated as follows,

Annual lease rental expense = Average of lease rental for Year 1 and Year 2

= ($20,000 + $24,000) / 2

= $22,000

Now, let us have a look at the journal entry of ABC Ltd,

At the end of the 1^st year

At the end of the 2^nd year

Now, let us have a look at the journal entry of XYZ Ltd, which is exactly the opposite of ABC Ltd,

At the end of the 1^st year

At the end of the 2^nd year

Operating Lease Accounting Example #3

Let us take the example of a company that has entered into an operating lease agreement for a period of three years with an initial lease payment of $2,000 followed by lease payments of $1,500, $1,000 and $1,000 at the end of first, second and third year respectively. The effective cost of debt is 5%. Calculate the interest component of the lease payment for the current year.

Let us calculate the debt value of the lease payments as follows,

Debt value of lease payments = PV of lease payments in year 1, year 2 and year 3

= $1,500 / (1 + 5%)¹ + $1,000 / (1 + 5%)² + $1,000 / (1 + 5%)³

= $3,199.4

Depreciation on the leased asset = Debt value of lease payments / No. of years

= $3,199.4 / 3

= $1,066.5

Therefore, the interest paid on the lease obligation for the current year can be calculated as,

Interest paid on leased asset = Lease payment in the current year – Depreciation on the leased asset

= $2,000 – $1,066.5

= $933.5

Therefore, the interest component of the lease payment in the current year is $933.5.

Recommended Articles

This has been a guide to what is operating lease accounting and its definition. Here we discuss examples of operating lease accounting by lessor along with journal entries. You can learn more about accounting from the following articles –

• Branch Accounting | Types
• Accounting Internal Controls
• Equipment Lease Payments
• Salary Payable | Definition | Examples
• What is Triple Net Lease?
• Financial Lease vs Operating Lease – Compare
• Lease vs Rent – Compare
• Finance vs Lease – Compare