Excel VBA ENVIRON(Environment)

The VBA ENVIRON function (stands for ENVIRONMENT) which can be categorized as an Information Function as this function returns the values for an operating system environment variables. Environment (Operating System) variables contain information about profiles of all users, user name, user profile, a home folder for the user, etc. This function returns a string value.

Syntax

This function has only one argument that is ‘Expression‘. We can specify the numeric position (integer value) representing the numeric position of the environment variable in the environment variable table or variable name itself.

If we specify the numeric position, then the function returns the environment variable and its value both with an equal sign in between.

If we specify the variable name then the only value is returned by the function.

Output:

How to use Environ Function in VBA?

You can download this VBA ENVIRON Excel Template here – VBA ENVIRON Excel Template

Example #1

Open Command Prompt using ENVIRON Function in VBA.

To do the same, steps would be:

Insert the command button using ‘Insert’ command available in the ‘Controls’ group in the ‘Developer’ tab or use the shortcut excel key (Alt+F11).

If the ‘Developer’ tab is not visible then use the following steps to make the tab visible.

Click on ‘File’ and choose ‘Options’ from the list.

Choose ‘Customize Ribbon’ from the left menu and check the box for the ‘Developer’ tab and click on ‘OK’.

Now the ‘Developer tab’ is visible.

While inserting the command button, if we keep pressing the ALT key, then the edges of the command button will be along with cells border. Change the properties of the inserted command button using the contextual menu, which we get by right-clicking on the ‘Command button’.

Properties Window

To write the VBA code for the command button, we need to select the command button and choose ‘View Code’ from the contextual menu.

Write the code as follows:

We have called ‘Shell’ function to type command to run a program (in our case that is command prompt).

We have used ‘ComSpec’, which stands for ‘Command Specifier’.

Now exit the VBE and click on the command button. We have displayed a command prompt.

Example #2

Suppose, we want to extract file names and details for the selected folder as follows.

Steps to do the same are:

Fill cells B2:H9 with light orange colour.

Create the label using the ‘Insert’ command in the ‘Controls’ group in the ‘Developer’.

Please create below shown labels and edit the properties like caption, BackColor, BackStyle, BorderStyle, Shadow

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Create the Combo Box as follows using Combo Box command (one of the ActiveX Controls) available in Insert command in Controls group in Developer.

After creating the Combo Box in excel as follows, we can change the properties.

We will add code for the list to be displayed in combo box using the View Code command in the contextual menu.

It is a code for “Select the Folder” ComboBox.

It is a code for “SortBy” ComboBox.

It is a code for “Select the Order” ComboBox.

We will create a list box containing all file types so that the user can select them to get only that types of files in the result. To do the same, please choose “List Box (ActiveX Control)” from the “Insert” command in “Controls” group in “Developer” tab.

Drag the list box as shown below.

Change the properties of the list box as follows.

To add the file types to the list box, please use the following code.

Write the code in “This workbook”.

Code:

Private Sub Workbook_Open()

Dim ArrFileType(25) As Variant
ArrFileType(0) = "Microsoft Excel 97-2003 Worksheet(.xls)"
ArrFileType(1) = "Microsoft Office Excel Worksheet(.xlsx)"
ArrFileType(2) = "Microsoft Excel Macro-Enabled Worksheet(.xlsm)"
ArrFileType(3) = "Word Document 97-2003(.doc)"
ArrFileType(4) = "Word Document 2007-2010(.docx)"
ArrFileType(5) = "Text Document(.txt)"
ArrFileType(6) = "Adobe Acrobat Document(.pdf)"
ArrFileType(7) = "Compressed (zipped) Folder(.Zip)"
ArrFileType(8) = "WinRAR archive(.rar)"
ArrFileType(9) = "Configuration settings(.ini)"
ArrFileType(10) = "GIF File(.gif)"
ArrFileType(11) = "PNG File(.png)"
ArrFileType(12) = "JPG File(.jpg)"
ArrFileType(13) = "MP3 Format Sound(.mp3)"
ArrFileType(14) = "M3U File(.m3u)"
ArrFileType(15) = "Rich Text Format(.rtf)"
ArrFileType(16) = "MP4 Video(.mp4)"
ArrFileType(17) = "Video Clip(.avi)"
ArrFileType(18) = "Windows Media Player(.mkv)"
ArrFileType(19) = "SRT File(.srt)"
ArrFileType(20) = "PHP File(.php)"
ArrFileType(21) = "Firefox HTML Document(.htm, .html)"
ArrFileType(22) = "Cascading Style Sheet Document(.css)"
ArrFileType(23) = "JScript Script File(.js)"
ArrFileType(24) = "XML Document(.xml)"
ArrFileType(25) = "Windows Batch File(.bat)"

Sheet2.FileTypesListBox.List = ArrFileType

End Sub

Insert the checkboxes using the same “Insert” command in “Controls” group in “Developer” tab and change the properties for inserted ‘Checkboxes’ using ‘Properties’ command available in the same group after selecting the objects.

Insert command buttons using the ‘Insert’ command available in the same group and change the properties like a caption and other properties too.

We have formed the entire structure. Now we need to write the code.

Activate the ‘Design Mode’ and right-click on the “Fetch all files details” button to choose the “View Code” from the contextual menu to add the code for the button.

We will declare some variable first in the module.

Below is the code added to a “Fetch all files details” button.

Code:

Private Sub FetchFilesBtnCommandButton_Click()
iRow = 14
fPath = Environ("HOMEPATH") & "\" & SelectTheFolderComboBox.Value
If fPath <> "" Then

Set FSO = New Scripting.FileSystemObject
If FSO.FolderExists(fPath) <> False Then
Set SourceFolder = FSO.GetFolder(fPath)

If Sheet2.IncludingSubFoldersCheckBox.Value = True Then
IsSubFolder = True
Else
IsSubFolder = False
If SourceFolder.Files.Count = 0 Then
MsgBox "No files exists in this Folder" & vbNewLine & vbNewLine & "Check your folder path and Try Again !!", vbInformation
Exit Sub
End If
End If

Call ClearResult

If FetchAllTypesOfFilesCheckBox.Value = True Then

Call ListFilesInFolder(SourceFolder, IsSubFolder)
Call ResultSorting(xlAscending, "C14", "D14", "E14")
Else

Call ListFilesInFolderXtn(SourceFolder, IsSubFolder)
Call ResultSorting(xlAscending, "C14", "D14", "E14")
End If

FilesCountLabel.Caption = iRow - 14

Else
MsgBox "Selected Path Does Not Exist !!" & vbNewLine & vbNewLine & "Select Correct One and Try Again !!", vbInformation
End If
Else
MsgBox "Folder Path Can not be Empty !!" & vbNewLine & vbNewLine & "", vbInformation
End If

End Sub

Define the ‘ClearResult’ function in the module. To insert the module, select ‘ThisWorkbook’ then ‘Insert’ and then ‘Module”’.

Write the following code in the module.

Code for ClearResult

There are more subroutines like ‘ListFilesInFolder’, ‘ListFilesInFolderXtn’, ‘ResultSorting’, we will define all these sub routines in the module.

‘ListFilesInFolder’

Code:

Public Sub ListFilesInFolder(SourceFolder As Scripting.Folder, IncludeSubfolders As Boolean)

On Error Resume Next
For Each FileItem In SourceFolder.Files

' display file properties
Cells(iRow, 2).Formula = iRow - 13
Cells(iRow, 3).Formula = FileItem.Name
Cells(iRow, 4).Formula = FileItem.Path
Cells(iRow, 5).Formula = Int(FileItem.Size / 1024)
Cells(iRow, 6).Formula = FileItem.Type
Cells(iRow, 7).Formula = FileItem.DateLastModified
Cells(iRow, 8).Select
Selection.Hyperlinks.Add Anchor:=Selection, Address:= _
FileItem.Path, TextToDisplay:="Click Here to Open"

'Cells(iRow, 8).Formula = "=HYPERLINK(""" & FileItem.Path & """,""" & "Click Here to Open" & """)"

iRow = iRow + 1 ' next row number
Next FileItem

If IncludeSubfolders Then
For Each SubFolder In SourceFolder.SubFolders
ListFilesInFolder SubFolder, True
Next SubFolder
End If

Set FileItem = Nothing
Set SourceFolder = Nothing
Set FSO = Nothing

End Sub

‘ListFilesInFolderXtn’

Public Sub ListFilesInFolderXtn(SourceFolder As Scripting.Folder, IncludeSubfolders As Boolean)

On Error Resume Next
Dim FileArray As Variant

FileArray = Get_File_Type_Array

For Each FileItem In SourceFolder.Files

Call ReturnFileType(FileItem.Type, FileArray)

If IsFileTypeExists = True Then

Cells(iRow, 2).Formula = iRow - 13
Cells(iRow, 3).Formula = FileItem.Name
Cells(iRow, 4).Formula = FileItem.Path
Cells(iRow, 5).Formula = Int(FileItem.Size / 1024)
Cells(iRow, 6).Formula = FileItem.Type
Cells(iRow, 7).Formula = FileItem.DateLastModified

Cells(iRow, 8).Select
Selection.Hyperlinks.Add Anchor:=Selection, Address:= _
FileItem.Path, TextToDisplay:="Click Here to Open"

'Cells(iRow, 8).Formula = "=HYPERLINK(""" & FileItem.Path & """,""" & "Click Here to Open" & """)"

iRow = iRow + 1 ' next row number

End If
Next FileItem

If IncludeSubfolders Then
For Each SubFolder In SourceFolder.SubFolders
ListFilesInFolderXtn SubFolder, True
Next SubFolder
End If

Set FileItem = Nothing
Set SourceFolder = Nothing
Set FSO = Nothing

End Sub

‘ResultSorting’

Sub ResultSorting(xlSortOrder As String, sKey1 As String, sKey2 As String, sKey3 As String)
Range("C13").Select
Range(Selection, Selection.End(xlDown)).Select
Range(Selection, Selection.End(xlToRight)).Select

Selection.Sort Key1:=Range(sKey1), Order1:=xlSortOrder, Key2:=Range(sKey2 _
), Order2:=xlAscending, Key3:=Range(sKey3), Order3:=xlSortOrder, Header _
:=xlGuess, OrderCustom:=1, MatchCase:=False, Orientation:=xlTopToBottom _
, DataOption1:=xlSortNormal, DataOption2:=xlSortNormal, DataOption3:= _
xlSortNormal

Range("B14").Select
End Sub

In ‘ListFilesInFolderXtn’ subroutine, we have called a function named ‘ReturnFileType’ and ‘GetFileTypeArray’, we need to define the functions in the same module.

‘ReturnFileType’

Code:

Public Function ReturnFileType(fileType As String, FileArray As Variant) As Boolean

Dim i As Integer

IsFileTypeExists = False

For i = 1 To UBound(FileArray) + 1

If FileArray(i - 1) = fileType Then

IsFileTypeExists = True
Exit For

Else
IsFileTypeExists = False
End If

Next

End Function

‘GetFileTypeArray’

Code:

Public Function Get_File_Type_Array() As Variant

Dim i, j, TotalSelected As Integer
Dim arrList() As String
TotalSelected = 0
For i = 0 To Sheet2.FileTypesListBox.ListCount - 1
If Sheet2.FileTypesListBox.Selected(i) = True Then
TotalSelected = TotalSelected + 1
End If
Next

ReDim arrList(0 To TotalSelected - 1) As String
j = 0
i = 0
For i = 0 To Sheet2.FileTypesListBox.ListCount - 1

If Sheet2.FileTypesListBox.Selected(i) = True Then
arrList(j) = Left(Sheet2.FileTypesListBox.List(i), InStr(1, Sheet2.FileTypesListBox.List(i), "(") - 1)
j = j + 1
End If

Next

Get_File_Type_Array = arrList

End Function

We have a command button captioned as ‘Export to Excel File’, we need to write the code for this button as follows:

In Module, define the subroutine named ‘Export_to_excel’.

Code:

Sub Export_to_excel()
On Error GoTo err


Dim xlApp As New Excel.Application
Dim xlWB As New Workbook

Set xlWB = xlApp.Workbooks.Add
'xlWB.Add
xlApp.Visible = False

ThisWorkbook.Activate
Range("B13").Select
Range(Selection, Selection.End(xlDown)).Select
Range(Selection, Selection.End(xlToRight)).Select

Selection.Copy

xlApp.Visible = True
xlWB.Activate
xlWB.Sheets("Sheet1").Select
xlWB.Sheets("Sheet1").Range("B2").PasteSpecial Paste:=xlPasteValues
xlWB.Sheets("Sheet1").Cells.Select
xlWB.Sheets("Sheet1").Cells.EntireColumn.AutoFit
xlWB.Sheets("Sheet1").Range("B2").Select
Exit Sub
err:
MsgBox ("Error Occured while exporting. Try again")

End Sub

We have one more command button captioned as ‘Export to Text File’. We will write the code for the command button as follows:

In this code, we can see that we have a user form, which we need to design using the following steps:

Right Click on ‘Sheet2 (Example2)’ sheet and choose ‘Insert’ and then ‘UserForm’ from the menu.

Design the UserForm using tools from the toolbox.

We have used ‘Labels’, ‘Combo Box’, ‘Text Box’ and ‘Command buttons’ for the Userform and have changed caption and name for all the components.

For the first command button (OK), we have to write the code as follows:

Code:

Private Sub CommandButton1_Click()
Dim iSeperator As String

If ComboBox1.Value = "Other" Then
iSeperator = TextBox1.Value
Else
iSeperator = ComboBox1.Value
End If

If iSeperator = "" Then
If MsgBox("Hello You have not selected any delimeter." & vbNewLine & vbNewLine & _
" It will be very difficult to read the Text file, without specific delimiter", vbYesNo) = vbYes Then

Call textfile(iSeperator)
Else

Exit Sub

End If

Else

Select Case ComboBox1.ListIndex

Case 0: iSeperator = ","
Case 1: iSeperator = "|"
Case 2: iSeperator = "vbTab"
Case 3: iSeperator = ";"

End Select
Call textfile(iSeperator)
Unload Me
End If
End Sub

We have called ‘textfile’ function in the subroutine for the command button that is why we need to define ‘textfile’ function in the module.

Code:

Sub textfile(iSeperator As String)
Dim iRow, iCol
Dim iLine, f
ThisWorkbook.Activate
Range("B13").Select
TotalRowNumber = Range(Selection, Selection.End(xlDown)).Count - 12
If iSeperator <> "vbTab" Then
Open ThisWorkbook.Path & "\File1.txt" For Output As #1
Print #1, ""
Close #1
Open ThisWorkbook.Path & "\File1.txt" For Append As #1
For iRow = 13 To TotalRowNumber
iLine = ""
For iCol = 2 To 7
iLine = iLine & iSeperator & Cells(iRow, iCol).Value
Next
Print #1, iLine
Next
Close #1
Else
Open ThisWorkbook.Path & "\File1.txt" For Output As #1
Print #1, ""
Close #1
Open ThisWorkbook.Path & "\File1.txt" For Append As #1
For iRow = 13 To TotalRowNumber
iLine = ""
For iCol = 2 To 7
iLine = iLine & vbTab & Cells(iRow, iCol).Value
Next
Print #1, iLine
Next
Close #1
End If
f = Shell("C:\WINDOWS\notepad.exe " & ThisWorkbook.Path & "\File1.txt", vbMaximizedFocus)
MsgBox "Your File is saved in " & ThisWorkbook.Path & "\File1.txt"
End Sub

For command button 2 (Cancel), we need to write the following code. Double click on the cancel button to write the code.

For the Combo Box for selecting a specifier, write the following code.

For the UserForm, write the following code.

For the ‘Fetch all type of files’ checkbox, write the following code.

For the ‘ListBox’ for file types, write the following code.

For ‘SelectTheOrder’ combo box, write the following code.

Code:

Private Sub SelectTheOrderComboBox_Change()
Select Case (SelectTheOrderComboBox.Value)
Case "Ascending"
If SortByComboBox.Value = "File Name" Then
Call ResultSorting(xlAscending, "C14", "E14", "G14")
End If
If SortByComboBox.Value = "File Type" Then
Call ResultSorting(xlAscending, "F14", "E14", "C14")
End If
If SortByComboBox.Value = "File Size" Then
Call ResultSorting(xlAscending, "E14", "C14", "G14")
End If
If SortByComboBox.Value = "Last Modified" Then
Call ResultSorting(xlAscending, "G14", "C14", "E14")
End If
Case "Descending"
If SortByComboBox.Value = "File Name" Then
Call ResultSorting(xlDescending, "C14", "E14", "G14")
End If
If SortByComboBox.Value = "File Type" Then
Call ResultSorting(xlDescending, "F14", "E14", "C14")
End If
If SortByComboBox.Value = "File Size" Then
Call ResultSorting(xlDescending, "E14", "C14", "G14")
End If
If SortByComboBox.Value = "Last Modified" Then
Call ResultSorting(xlDescending, "G14", "C14", "E14")
End If
Case Default
Exit Sub
End Select
End Sub

For ‘Sortby’ combo box, we will write the following code.

Code:

Private Sub SortByComboBox_Change()
Select Case (SelectTheOrderComboBox.Value)
Case "Ascending"
If SortByComboBox.Value = "File Name" Then
Call ResultSorting(xlAscending, "C14", "E14", "G14")
End If
If SortByComboBox.Value = "File Type" Then
Call ResultSorting(xlAscending, "F14", "E14", "C14")
End If
If SortByComboBox.Value = "File Size" Then
Call ResultSorting(xlAscending, "E14", "C14", "G14")
End If
If SortByComboBox.Value = "Last Modified" Then
Call ResultSorting(xlAscending, "G14", "C14", "E14")
End If
Case "Descending"
If SortByComboBox.Value = "File Name" Then
Call ResultSorting(xlDescending, "C14", "E14", "G14")
End If
If SortByComboBox.Value = "File Type" Then
Call ResultSorting(xlDescending, "F14", "E14", "C14")
End If
If SortByComboBox.Value = "File Size" Then
Call ResultSorting(xlDescending, "E14", "C14", "G14")
End If
If SortByComboBox.Value = "Last Modified" Then
Call ResultSorting(xlDescending, "G14", "C14", "E14")
End If
Case Default
Exit Sub
End Select
End Sub

Now we have written the entire code. Now we can select the desired folder and file type and find out the list for files, which we can sort, by ‘File Name’, ‘File Type’, ‘File Size’ or ‘Last-Modified’ and can export the list to excel or text file.

Things to Remember

If the value, which we specify for ‘envstring’ argument is not in the environment string table, ENVIRON function returns the zero-length string.

VBA ENVIRON

Excel VBA ENVIRON(Environment)

How to use Environ Function in VBA?

Example #1

Example #2

Things to Remember

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