Maximum Number of Rows in Excel

How to Find the Maximum Number of Rows in Excel?

For example, look at the below worksheet preview.

Maximum number of rows 1

As of now, the active cell is A1 cell; to go to the last row of this column, we need to simply press the shortcut key “Ctrl + Down Arrow” this will take you to the last row in the selected cell column.

ctrl and down arrow
Maximum number of rows (last)

But one thing you need to know about this shortcut is it will take you to the last used cell without a cell break.

For example, look at the below data preview.

Example 1

In this case, we have some sort of data in the first 6 rows of column 1, and the active cell is the A1 cell. If you press Ctrl + Down Arrow, it will take you to the last used cell, not to the last row of the worksheet.

Example 1-1

This shortcut key will go to the last used cell without any cell breaks. For example, look at the below data preview.

Maximum number of rows Example 1-2

After the first 6 rows, we have a line break of one row, and after that cell break, we have data in another 6 rows. First, I will press the shortcut key Ctrl + Down Arrow, and it will take me to the last used row before the cell break, i.e., 6th row.

Example 1-3

Now again, I will press the shortcut key Ctrl + Down Arrow and see where it will go.

Maximum number of rows Example 1-4

Upon pressing the shortcut key one more time, it has jumped to the next used cell, not to the end of the last used cell. Now press Ctrl + Down Arrow, and it will take you to another last used row, i.e., 13th row.

Maximum number of rows Example 1-5

Now, if you press Ctrl + Down arrow, it will take you to the last row of the worksheet. Like this going to the maximum number of rows with excel works.

Limit User Action to Specific Number of Rows in Excel

Often time, we don’t want users to use all the rows; rather, we want them to work with a specific range of cells or rows. This can be done by using multiple methods; below are the methods to restrict user action to specific rows.

Using Hide Method

For example, if you want to allow a user to work with the first ten rows of the data, then we can hide the remaining rows except for the first 10 rows.

  • To hide from the 11th row onwards, select all the rows till the 10,48,576 row.
Maximum number of rows Example 2
Maximum number of rows Example 2-1
  • This will hide all the selected rows, and the user can see only 10 rows.
Maximum number of rows Example 2-2

If you don’t want to follow the manual method of right-clicking and hide, then you can use shortcut keys to hideShortcut Keys To Hide"Ctrl + 9" and "Ctrl + 0" are the keyboard shortcuts for hiding excel rows and columns, respectively. To use this method, pick any cell in a row or column, then press 0 or 9 while holding down the ctrl key.read more rows.

After selecting a number of rows to be hidden, simply press the shortcut key “Ctrl + 9”. (Number 9 should be from the keyboard number, not from the number pad of the keyboard). It will simply hide the rows.

Like this, we can limit the action of users with specific worksheets.

Things to Remember

  • Excel 2003 version has only 65536 rows only.
  • From Excel 2007 version onwards, we have more than 1 million rows.
  • If you are going to use all the rows, then your computer should be equipped with a well-versed processor, and RAM capacity should be not less than 8 GB.

This has been a guide to the Maximum Number of Rows in Excel. Here we discuss how to find the last row and restrict user action to specific rows in excel and a downloadable template. You may learn more about excel from the following articles –

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