Row Limit in Excel

Limit of Rows in Excel Worksheet

Limit of rows in excel is a great tool to add more protection to the spreadsheet as this limits the other users to change or modify the spreadsheet to a great limit. While working on a shared spreadsheet, this is important that a user must restrict the other user from changing the data that the primary user has inserted, and this can be done by the excel row limit.

How to Limit Number of Rows in Excel? (with Examples)

Limit of Rows in Excel can be done in multiple ways as below.

  1. Hiding the rows
  2. Protecting the rows
  3. Scrolling limits

Example #1 – Limit of Rows by Using Excel Hide Function.

This is the easiest function that can be used to limit the rows that are in excel. By using this method, we actually physically make the unwanted rows disappear from the workspace.

Below are the steps for limiting of rows using excel hide function –

  1. Select the rows that are not wanted and need to be restricted. In this case, we have selected the rows from A10 to the last rows.

    Excel Row Limit Example 1

  2. Now, after the rows are selected, right-click on the mouse and choose the option that will hide the rows.

    Excel Row Limit Example 2

  3. After the rows are selected to be hidden, then the user will only see those rows that are not set as hidden, and in this way, the rows are limited in excel.

    Excel Row Limit Example 3

Example #2 – Restrict Accessing Rows by Protecting the Worksheet

Another simple way of restricting the rows in excel is by protecting the sheet and disabling the feature of allowing the user to select locked cells in excelSelect Locked Cells In ExcelIn Excel, cells are locked to protect them from unwanted editing, deleting, and overwriting. Locking cells is specifically beneficial in cases where an excel worksheet needs to be shared with several more. In this way, we can restrict the user to have access to the restricted rows.

In this method, the user is only restricted from accessing the rows; however, all the rows are still visible to the users.

  • Step 1: Select the complete workbook.
Excel Row Limit Example 2
  • Step 2: Now go to the Review Tab.
Excel Row Limit Example 2-1
  • Step 3: Now select the option of “Protect Sheet.”
Excel Row Limit Example 2-2
  • Step 4: From the options of protecting the sheet, Untick the option “Select Locked cells.” By not checking this option, Excel will now not allow the users to select the locked cells.
Excel Row Limit Example 2-3
  • Step 5: Now, the complete worksheet is locked and cannot be accessed since we have protected the complete worksheet.
  • Step 6: Now, we must unprotect the rows or field that we want the users to have access to. Select the rows that are to be made available
Excel Row Limit Example 2-4
  • Step 7: Now right-click and choose the option of Format cells.
Excel Row Limit Example 2-5
Excel Row Limit Example 2-6
  • Step 9: Now, the rows are limited, as only the selected rows are accessible by the user.
Excel Row Limit Example 2-7

Example #3 – Limit Worksheet Rows in Excel with VBA (Scroll Lock)

In this method, the rows are blocked from accessing.

Step 1: Right-click on the sheet name and click on “View Code.”

Step1 - Right click on sheet name
  • Step 2: Now go to the view tab and select the properties window. You can also use the shortcut key F4 to select the properties window.
step 2
  • Step 3: Now go to the scroll area and enter the rows that are to be made available to the user.
Step 3
  • Step 4: Now, the user will only be able to access the first 10 rows in excel.
Step 4

Things to Remember

  • By doing the limit of rows in excel, we only choose to hide the rows that are not yet required.
  • When rows are set to be as inactive, this means that they are only not available in the current worksheet and can be accessed in a new worksheet.
  • If we are using the scroll lock option to inactivate some of the rows, only the current worksheet will be affected. Other sheets will not get impacted as the property is only changed for that worksheet, whose code is viewed and then changed.
  • The rows number will not get impacted, and the rows will not get a reassigned number if any of the rows are hidden. Suppose if we have hidden the first 10 rows, then this does not mean that the 11th row will get 1st. The 11th row will remain the 11th row. This is because of the fact that excel wants the user to notify that some of the rows are hidden.
  • If we are using the scroll option to limit the rows, then this can be changed by the other user as this option to change the scroll option is available to all users as this option does not make the changes as protected.
  • If we do not want other users to make changes to any of the rules that we have created related to the available rows, then we must use the option of “Protect sheet in excelProtect Sheet In ExcelWhen we don't want any other user to make changes to our worksheet, we can use the Protect worksheet feature in Excel. It can be found in Excel's Review tab. read more” and then continue with a password.

Recommended Articles

This has been a guide to Excel Rows Limit. Here we discuss how to limit the rows in excel using hide feature, Protect worksheet, and VBA Scroll Lock along with practical examples and downloadable templates. You may learn more about excel from the following articles –

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