Rows And Columns In Excel

Updated on January 10, 2024
Article byJeevan A Y
Edited bySheeba M
Reviewed byDheeraj Vaidya, CFA, FRM

What Is Rows And Columns In Excel?

Rows and columns in Excel are the combinations of the horizontal and the vertical area of the Excel worksheet. At any point in time, if we want to refer to a particular area’s location, we need to refer to a cell. A Cell is the intersection of rows and columns.

Rows and Columns in-Excel-

Key Takeaways

  • Rows and Columns in Excel are 2 of the main components of an Excel worksheet. The intersection of a Row and a Column is known as a Cell.
  • Rows are the horizontal area that are numerically arranged, and the columns are the vertical area arranged alphabetically.
  • There are a total of 1,048,576 rows that are numbered as 1,2,3,4…….10,48,576, and a total of 16,384 columns that are named as “A, B, C…AA, AB, AC….AAA, AAB, AAC…XFD”.
  • The components of the Excel worksheets are Rows, Columns, Cells, Cell Address or Name Bar, Formula Bar, etc.

Examples of Rows and Columns in Excel

You can download this Rows and Columns Excel Template here – Rows and Columns Excel Template

Example #1 – Rows of Excel

There are a total of 1,048,576 rows that are currently available in Microsoft Excel. The rows are aligned horizontally and are numbered as 1,2,3,4…….1,048,576. Therefore, if we have to move from one row to another, we must move downward or upward.

Rows of excel 1

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Example #2 – Column of Excel

There are a total of 16,384 columns that are available in Excel currently. The columns are vertically placed and are named “A, B, C…AA, AB, AC….AAA, AAB, AAC…XFD”.

The columns are aligned from left to right. It means that if we need to go to another column, we must move from left to right.

Column of excel

Example #3 – Cell of Excel

The intersection of rows and columns is called a cell. The cell location combines the column number and the row number. Hence, a cell is called “A1, A2, and so on”.

Cell of Excel

Example #4 – Deleting a Row

We can delete a row using the keyboard shortcut Ctrl+ “-”.

Deleting a Row

Example #5 – Deleting a Column

We can delete a column using the keyboard shortcutUsing The Keyboard ShortcutAn Excel shortcut is a technique of performing a manual task in a quicker way.read more Ctrl+”-“.

Deleting a Column

Example #6 – Inserting a Row

We can insert a row by using the option of Ctrl+ “+”.

Inserting a Row

Example #7 – Inserting a Column

We can insert a column by using the option of Ctrl+ “+”.

Inserting a column

Example #8 – Hiding a Row

A row can be set to hide by using the menu option. First, go to the “Home” tab, select “Format,” and click on “Hide Rows.”

Hiding a row

Example #9 – Hiding a Column

We can also hide a column by using the menu option. Go to the “Home” tab, select “Format,” and click on “Hide Columns” from the “Hide & Unhide” option.

Hiding a Column

Example #10 – Increasing the Width of the Row

Sometimes the width must be increased to add more data into the row.

Increasing the Width of the Row

Example #11 – Increasing the Width of the Column

The width of the column needs to increase if the text’s length is more than that column’s width.

Increasing the Width of the Column

Example #12 – Moving a Row

We can also move a row to another location.

Moving a Row

Example #13  – Moving a Column

We can also move a column to another location.

Moving a Column

Example #14 – Copying a Row

The row’s data can be copied and pasted into another row.

Copying a Row

Example #15 – Copying a Column

The data of the column can also be copied into any other column.

Copying a Column

Example #16 – Autofit Height of the Row

This feature will adjust the row height as per the text length.

Autofit Height of Rows ans columns Excel

Example #17 – Autofit Width of the Column

We can also adjust the column’s width per the text’s length.

Autofit Height of rows and Columns Excel

Example #18 – Grouping Rows

We can also group the rows and make the data easier to understand.

Grouping Rows and columns in excel

Example #19 – Grouping Columns

We can group the columns and make them one cluster column.

Grouping rows and Columns in excel

Example #20 – Setting Default Width of Rows and Columns in Excel

We can use this option if we want the height and width of the Excel column and rows to be again restored to one specific defined measure.

Rows and Columns in Excel 18

How to use Rows and Columns in Excel?

We can use the Rows and Columns In Excel for the following reasons, namely:

#1 – To delete a row and column

We must select that row or column to delete, right-click on it, and choose the “Delete” option.

#2 – Inserting a row and columns

To insert row and columns, we must select the location, and select the “Insert” option.

#3 – Hiding a row or column

We can hide the row and column using the menu option of hiding.

#4 – Increasing the width

To increase the width of the row and column, select that row or column and drag the width.

#5 – Copying

To copy a row/column, select any row, right-click on it, choose “copy”, and then paste at the required location.

#6 – Autofit

If we want to AutoFit Excel row heightAutofit Excel Row HeightThe Autofit Row Height feature in Excel automatically expands/narrows the row height based on the text in the cell.read more, we can choose this option from the “Format” toolbar in excel and click “AutoFit”.

#7 – Grouping

If we need to group the rows or columns, we need to select the rows and choose the option of “Group” from the “Data” tab.

Important Things To Note

Frequently Asked Questions (FAQs)

1. What are Rows and Columns in Excel?

The Rows and Columns in Excel are the components that make up the area of an Excel worksheet. Rows are numerically arranged, but the columns are arranged alphabetically.

2. How can we insert Rows and Columns in Excel?

In simple terms, we must right-click on any row or column, then right-click on it. We will get the options shown in the image below.

Rows and column in Excel - FAQ2

Then, select the required option as “Entire Row” or “Entire Column” accordingly.

3. How to increase or decrease the row and column size?

We can increase or decrease the row and column size as,
Row-Height – By selecting the desired row or when we hover around the row number, the cursor changes to a plus sign with an up and down arrow.

FAQ 3 - Row height

Drag the arrow to increase or decrease the height, as shown below.

FAQ 3 - height

Column-Width – By selecting the desired column or when we hover around the column name, the cursor changes to a plus sign with left and right arrows.  

FAQ 3 - column width

Drag the arrow to increase or decrease the width, as shown below.

FAQ 3 - width

This article is a guide to Rows and Columns in Excel. Here we learn to delete, insert, hide, resize, copy the Rows & Columns, examples & downloadable template. You may learn more about Excel from the following articles: –