Rows and Columns in Excel
Rows and columns make the software that is called excel. The area of excel worksheet is divided into rows and columns and at any point in time, if we want to refer a particular location of this area, we need to refer a cell. A cell is the intersection of rows and column.
- In excel we can also tailor the worksheet as per our needs and can make the best use of the available space. The rows and columns can be moved, copied, shaped as per our specific needs that add more value to the blank white space. If we are making a program and have some designing to do than this will surely need to move and resize the area to make the specific designing.
- The area of the worksheet where we type and do our data work consist of the rows and columns and the intersection of these rows and columns is called a cell.
- The rows move downward and column moves from left to right. However, a cell goes from left to right, right to left, up to down and down to up. This means that if at any time we have selected any part of worksheet than this means that we have actually selected a cell.
- Rows and columns work with each other. Generally, data is entered in rows and header of that data is always entered in the columns. This is a universal rule but this can change depending upon the type of data that we have.
Examples of Rows and Columns in Excel
Below are examples of rows and columns in Excel:
Example #1 – Rows of Excel
There are a total of 10,48,576 rows that are currently available in Microsoft Excel. The rows are aligned vertically and are ranked as 1,2,3,4…….10,48,576. If we have to move from one row to another then we need to move downward or upward.
Example #2 – Column of Excel
There is a total of 16384 columns that are available in excel currently. The first column is called “A” and the last column is called “XFD”.
The columns are aligned from left to right, this means that if we need to go to another column then we need to move from left to right.
Columns are horizontally placed.
Example #3 – Cell of Excel
The intersection of rows and column is called a cell, the cell location combines the column number and the row number. Hence a cell is called as “A1”,”A2” and so on.
Example #4 – Deleting a Row
A row can be deleted by using the keyboard shortcut that is Ctrl+”-“
Example #5 – Deleting a Column
A column can be deleted by using the keyboard shortcut that is Ctrl+”-“.
Example #6 – Inserting a Row
A row can be inserted by using the option of ctrl+ ”+”
Example #7 – Inserting a Column
A column can be inserted by using the option of ctrl+ ”+”
Example #8 – Hiding a Row
A row can be set to hide by using the menu option. First, Go to Home tab then select Format and click on hide rows.
Example #9 – Hiding a Column
We can also hide a column by using the menu option. Go to Home tab then select Format and click on hide columns.
Example #10 – Increasing the Width of the Row
Sometimes the width is also required to be increased if we have more data in the row.
Example #11 – Increasing the Width of the Column
A width of the column needs to increase if the length of the text is more than the width of that column.
Example #12 – Moving a Row
A row can also be moved to another location.
Example #13 – Moving a Column
A column can also be moved to another location.
Example #14 – Copying a Row
The data of the row can be copied and pasted into another row also.
Example #15 – Copying a Column
The data of the column can also be copied in any other column.
Example #16 – Autofit Height of the Row
This feature will make the height of the row to adjust as per the text length.
Example #17 – Autofit Width of the Column
We can also make the width of column adjust as per the length of the text.
Example #18 – Grouping Rows
We can also group the rows and make the data easier to understand.
Example #19 – Grouping Columns
We can group the columns and make them as one cluster
Example #20 – Setting Default Width of Rows and Columns in Excel
If we want that the height and width of the excel column and rows can be again restored back to one specific defined measures that we can use this option.
How to use Rows and Columns in Excel?
#1 – To delete a row and column
To delete any row or column first we need to select that row or column and the right click from the mouse and at last, we need to choose the option of “Delete”.
#2 – Inserting a row and columns
To insert a row and columns we need to first select the location and then select the option of “Insert”.
#3 – Hiding a row or column
We can also hide the row and column by using the menu option. Of hiding.
#4 – Increasing the width
If we need to increase the width of the row and column then we can simply select that row or column and then drag the width.
#5 – Copying
To copy a row or column, just select that row and click on copy and then paste at the required location.
#6 – Autofit
If we want to autofit the height then we can choose this option from the “Format” toolbar and click on autofit.
#7 – Grouping
If we need to group the rows or column then we just need to select the rows and choose the option of “Group” from the data tabs.
Things to Remember
- The count of available rows and columns in excel cannot be increased but can be reduced as per the need.
- We cannot change the sequence in which the rows are ranked. The count will always start from 1 and increase by one.
- No column can be inserted to the left of column “A”.
- If a column is inserted to the right of a column than all the formatting is also copied from the left cell.
- Rows are numbered however the columns are arranged alphabetically.
You can download this Rows and Columns Excel Template from here – Rows and Columns Excel Template
This has been a guide to Rows and Columns in Excel. Here we discuss how to delete, insert, hide and copy Excel Rows and Columns along with examples and download Excel template. You may learn more about excel from the following articles –