VBA Switch Case

Excel VBA Switch Case

Switch Case or Select Case is a statement available in VBA to conduct logical tests where it works as an alternative to IF-THEN statement in VBA. Using a Switch Case, we can conduct multiple logical tests and arrive results based on multiple results.

Below is the syntax of the Switch Case/Select Case statement.

Code:

Select Case < Logical Test >
Case 1 < Logical Test >
Value if Case 1 Test is TRUE
Case 2 < Logical Test >
Value if Case 2 Test is TRUE
Case 3 < Logical Test >
Value if Case 3 Test is TRUE
Case Else
Value if none of the above cases are TRUE
End Select

< Logical Test >: What is the logical test? We need to enter the test here.

Case 1, Case 2: In each case, we need to test multiple logical tests.

How to Use VBA Switch/Select Case Statement?

Example #1

In cell A1 I have entered the value as 550.

We will test this number using switch case statement and arrive the status as “More than 500” if the value is more than 500 or else we will arrive the status as “Less than 500”.

Open VBA Sub procedure first.

Code:

Sub Switch_Case()

End Sub

Open Select Case Statement and supply the logical test Range(“A2”).value

Code:

Sub Switch_Case()

  Select Case Range("A2").Value

End Sub

Now enter the first case as Case is >500.

Code:

Sub Switch_Case()

  Select Case Range("A2").Value
  Case Is > 500

End Sub

If this case is TRUE then what is the result we need in cell B2 i.e. “More Than 500”.

Code:

Sub Switch_Case()

 Select Case Range("A2").Value
  Case Is > 500
   Range("B2").Value = "More than 500"

End Sub

Now we are left with only one result i.e. Case Else statement. If the first Case is FALSE then we need the result as “Less than 500”.

Code:

Sub Switch_Case()

 Select Case Range("A2").Value
  Case Is > 500
    Range("B2").Value = "More than 500"
  Case Else
    Range("B2").Value = "Less than 500"

End Sub

Now close the statement by using “End Select” statement.

Code:

Sub Switch_Case()

 Select Case Range("A2").Value
  Case Is > 500
   Range("B2").Value = "More than 500"
  Case Else
   Range("B2").Value = "Less than 500"
 End Select

End Sub

Run the code we will get the value in cell B2.

Since the value in cell A2 is greater than 500 we got the result as “More than 500”.

Example #2

Now we will see using more case examples. Below is the score of the student in the examination.

With this score we need to arrive Grade, for that below is the criteria

• Score >=85, Grade = “Dist”
• Score >=60, Grade = “First”
• Score >=50, Grade = “Second”
• Score >=35, Grade = “Pass”
• If anything else Grade = “Fail”.

Code:

Sub Switch_Case1()

 Dim Score As Integer

 Score = 65

 Select Case Score
  Case Is >= 85
   MsgBox "Dist"
  Case Is >= 60
   MsgBox "First"
  Case Is >= 50
   MsgBox "Second"
  Case Is >= 35
   MsgBox "Pass"
  Case Else
   MsgBox "Fail"
End Select

End Sub

Run this code we will get the grade in the message box.

Since the score is more than 60 but less than 85 grade is “First”

Example #3

We have seen how to find a grade for one student, what about finding a grade for more than one student. Below are scores of students.

Since more than one student is involved we need to enclose FOR NEXT loop in VBA. Below is the VBA code.

Code:

Sub Switch_Case2()

 Dim k As Integer

 For k = 2 To 7
  Select Case Cells(k, 2).Value
   Case Is >= 85
    Cells(k, 3).Value = "Dist"
   Case Is >= 60
    Cells(k, 3).Value = "First"
   Case Is >= 50
    Cells(k, 3).Value = "Second"
   Case Is >= 35
    Cells(k, 3).Value = "Pass"
   Case Else
    Cells(k, 3).Value = "Fail"
 End Select
 Next k

End Sub

Run this code we will get grades.

Things to Remember

• Switch Case is often referred to as “Select Case”.
• The switch is a function, not a statement.
• If no logical tests are TRUE then you can simply pass the alternative result in CASE ELSE statement and always close the statement with “END SELECT” word.

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