How to Insert a Picture/Image in Excel Cell? (Step by Step Guide)

How to Insert a Picture/Image in Excel Cell?

Inserting a picture or an image to excel cell is a very easy task.

You can download this Insert Image Excel Cell Template here – Insert Image Excel Cell Template

I have sales employees names in the excel file and below is the list.

I have their images in my computer hard disk.

I want to bring the image against each person’s name respectively.

Note: All the images are dummy, you can download them from google directly.

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Step 1: Copy the above list of names and paste it in excel. Make the row height as 36 and column width as 14.3.

Step 2: Go to the INSERT tab and click on PICTURES.

Step 3: Once you click on PICTURES it asks you to choose the picture folder location from your computer. Select the location and choose the pictures you want to insert.

Step 4: You can insert a picture one by one in an excel cell or you can insert at one shot as well. In order to insert at one go, you need to be sure which represents who. I am going to insert one by one. Select the image you want to insert and click on INSERT.

Step 5: Now you can see the image in your excel file.

Step 6: This picture is not yet ready to use as of now. We need to resize this. Select the picture and resize using drag and drop option from the corner edges of the image or you can resize the height and width under the Format tab.

Note: Modify the row height as 118 and column width as 26.

Step 7: In order to fit the picture to the cell size hold the ALT key and drag the picture corners, it will automatically fit the cell size.

Like this repeat this task for all the employees.

Change Image Size According to Cell Size in Excel

Now we need to fit these images to the cell size. Whenever the cell width or height changes picture also should change accordingly.

Step 1: Select one image and press Ctrl + A, it will select all the images in the active worksheet. (Make sure all the images are selected)
Step 2: Press Ctrl + 1, it will open up the format option on the right-hand side of your screen. Note: I am using excel 2016 version.

Step 3: Under Format Picture select Size & Properties.

Step 4: Click on Properties and select the option Move and size with cells.

Step 5: Now we have locked the images to their respective cell size. It is dynamic now, as the cell changes images are also kept changing.

How to Create an Excel Dashboard with Images?

We can create a dashboard using these pictures. Follow the below steps to create a excel dashboard.

I have created a master sheet which contains all the details of the employees.

Step 1: In the dashboard, sheet creates a drop-down list of employee’s list.

Step 2: Apply VLOOKUP to get the Sales Value, Target, Efficiency Level, DOB, and DOJ from the Employee Details Sheet.

As you change the name from the drop-down the values will be automatically updated.

Step 3: Now the big part is we need to get the photo of the employee whoever selected from the drop-down. For this, we need to create a name manager.

Go to FORMULAS > Define Name in excel.

Step 4: Give Name to your Name Manager.

Step 5: In refers to type Equal (=) sign and enter the INDEX formula.

Step 6: The first argument of the INDEX function is to select the entire B column in Image Sheet.

Step 7: Now enter comma (,) and open one more function MATCH.

Step 8: Select the first argument as Employee Name in the Dashboard Sheet. (Drop Down cell).

Step 9: Next argument select the entire first column in Image Sheet, enter zero as the next argument and close two brackets.

Step 10: Click on OK. We have created a name manager for our photos.

Step 11: Now go to Image Sheet and copy the cell B2.

Step 12: Now go to Dashboard Sheet and paste as linked IMAGE.

Step 13: Now we have an image. Select the image, in the formula change the link to our Name Manager name i.e. Photos

Step 14: Hit Enter to complete the process. You can change the image it will change according to the name you have selected.

Things to Remember

Make the image adjustment that fits or changes the cell movement.
In order to create a dashboard create a master sheet that can contain all the consolidated data.
Use the ALT key to adjust the image to the extreme corners of the cell.