Insert a Picture/Image in Excel Cell

Article byJeevan A Y
Edited byAshish Kumar Srivastav
Reviewed byDheeraj Vaidya, CFA, FRM

How to Insert a Picture/Image in Excel Cell?

You can download this Insert Image Excel Cell Template here – Insert Image Excel Cell Template

Inserting a picture or an image into an Excel cell is easy.

  1. For example, we have sales employees’ names in the Excel file. Below is the list.


    insert image example 1.1

  2. We have their images on the computer hard disk.


    insert image example 1.2
    We want to bring the image against each person’s name, respectively.

    Note: All the images are dummy. We can download them from Google directly.

  3. We must copy the above list of names and paste it into Excel. Make the row height as 36 and column width in Excel 14.3.


    insert image example 1.3

  4. Go to the Insert tab and click on Pictures.


    insert image example 1.4

  5. Once we click on Pictures, it asks us to choose the picture folder location from the computer. So, we must select the location and the pictures we want to insert.


    insert image example 1.5

  6. We can insert a picture one by one in an Excel cell, or we can insert it in one shot. To insert at one go, we need to be sure which represents who. So, we are going to insert them one by one. Select the image we want to insert and click on Insert.


    insert image example 1.6

  7. Now, we can see the image in our Excel file.


    insert image example 1.7

  8. This picture is not yet ready to use. We need to resize this. We must select the picture and resize it using the drag and drop option in Excel from the corner edges of the image, or we can resize the height and width under the Format tab.

    Note: Modify the row height as 118 and column width as 26.


    insert image example 1.8

  9. To fit the picture to the cell size, we must hold the ALT key and drag the picture corners. After that, it will automatically fit the cell size.


    insert image example 1.9

  10. Like this, we must repeat this task for all the employees.


    insert image example 1.10

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Change Image Size According to Cell Size in Excel

Now, we need to fit these images to the cell size. Whenever the cell width or height changes, the picture also should change accordingly.

  • Step 1: First, we must select one image and press “Ctrl + A.” It will choose all the images in the active worksheet. (Make sure all the images are selected).
  • Step 2: Now, press “Ctrl + 1.” It will open up the “Format” option on the right-hand side of the screen. Note: We are using Excel 2016 version.
insert image example 2.1
  • Step 3: Under “Format Picture,” select “Size & Properties.”
insert image example 2.2
  • Step 4: Click on “Properties” and select the option “Move and size with cells.”
insert image example 2.3
  • Step 5: We have locked the images to their respective cell sizes. It is dynamic now. As the cell changes, images are also kept changing.

How to Create an Excel Dashboard with Images?

We can create a dashboard using these pictures. Follow the below steps to create an excel dashboardExcel DashboardThe dashboard in excel is an enhanced visualization tool that provides an overview of the crucial metrics and data points of a business. By converting raw data into meaningful information, a dashboard eases the process of decision-making and data analysis.read more.

We have created a master sheet that contains all the details of the employees.

insert image example 3.1
  • Step 1: The sheet creates a dropdown list of employee lists in the dashboard.
example 3.2
example 3.3

The values will be automatically updated as you change the name from the drop-down.

  • Step 3: The big part is getting the employee’s photo selected from the drop-down. For this, we need to create a “Name Manager.”

Go to “FORMULAS” > “Define Name” in Excel.

example 3.4
  • Step 4: Give a name to the “Name Manager.”
example 3.5
example 3.6
example 3.7
example 3.8
  • Step 8: We must select the first argument as “Employee Name” in the “Dashboard” Sheet. (dropdown cell).
example 3.9
  • Step 9: Next argument, select the entire first column in “Image Sheet,” enter “zero” as the next argument, and close two brackets.
example 3.10
  • Step 10: Click on “OK.” Now, we have created a name manager for our photos.
example 3.11
  • Step 11: Now go to the “Image” sheet and copy cell B2.
insert image example 3.12
  • Step 12: Now go to the “Dashboard” Sheet and paste it as “Linked Picture.”
insert image example 3.13
insert image example 3.14
  • Step 14: Press the “Enter” key to complete the process. We can change the image. It may vary according to the name we have selected.
insert image example 3.15

Things to Remember

  • We must make the image adjustment that fits or changes the cell movement.
  • Create a master sheet containing all the consolidated data to create a dashboard.
  • We must use the “ALT” key to adjust the image to the extreme corners of the cell.

Recommended Articles

This article is a guide to Insert a Picture/Image in Excel Cell. We discussed inserting a picture or an image into a cell in Excel and creating a dashboard with images in Excel, an example, and a downloadable Excel sheet. You can learn more about Excel from the following articles: –