GetPivotData in Excel

Excel Functions Tutorials

GetPivotData in Excel (Table of Contents)

GetPivotData Function
GetPivotData Formula in Excel
How to Use GetPivotData in Excel?

A pivot table is an easy way to summarize data. But somewhere, there can be many weak points where the pivot table cannot be organized data as per your requirements. By using GetPivotData you can get data from the pivot table as per the need in an easy way.

Basically, GETPIVOTDATA is used to fetch the required data from the pivot table. GetPivotData formula in Excel uses certain criteria so that correct data is returned from the pivot table.

GetPivotData Formula

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Explanation of GetPivotData in Excel

There are three parameters are used in GetPivotData in Excel.

Data_field: Name or value that you are looking for.
Pivot_Table: Any cell reference or range of cells which is in the pivot table.
[field1],[item1],[field2],[item2],etc: Up to 126 pairs of fields and item names can be found. This is optional part in getpivotdata.

Note: The values must be present in below details:

The number can be directly entered.
Use date in the serial number or use date by using date function.

How to Use GetPivotData Function in Excel?

GETPIVOTDATA in Excel is very simple and easy to use. We can understand its working by the following examples.

GetPivotData in Excel Example #1

Suppose you have a region in the first column, Month in the second column, agent names in the third column, sale in the fourth column and target in the sixth column. Now you have to simply find total sale by using GETPIVOTDATA. Below is the data, you can copy it and paste it into your excel for practice.

Now simply create a pivot table.

Below is the Image as well for your understanding.

Below is the example that how to use GetPivotData function to find out total sale.

=GETPIVOTDATA(“Sale”,C4)

=GETPIVOTDATA(“Sum of Sale”,C4)

GetPivotData in Excel Example #2

The next question is find out the total target by using GETPIVOTDATA function.

(Use same data which mentioned above)

=GETPIVOTDATA(“Target”,D4)

=GETPIVOTDATA(“Sum of Target”,D4)

GetPivotData in Excel Example #3

In next question, By using same data let’s find out the sale of Mar month.

Now there are two ways to find the sale of Mar Month. First, you can type item of field names in the GETPIVOTDATA in Excel function and in the second one you can refer to worksheet cells.

=GETPIVOTDATA(“Sale”,C4,”Month”,”Mar”)

=GETPIVOTDATA(“Sale”,C4,A4,A9)

GetPivotData in Excel Example #4

In next question, By using same data let’s find out the Target of Mar month.

=GETPIVOTDATA(“Target”,D4,”Month”,”Mar”)

=GETPIVOTDATA(“Target”,D4,A4,A9)

Here you need to know important things

If you change the first argument, data_field, to a reference F4, the result is a getpivotdata #REF! error

So, always remember use text in the data_field syntax for ignoring errors.

GetPivotData in Excel Example #5

Now Let’s move to another task that how to use Dates in GetPivotData function.

If you use dates in GETPIVOTDATA formula, there might be a few errors. Below are the few examples.

In below-given table, we have a date in first column and sale in the second column.

Now just create a pivot table

By using this table, find out the sale of 26^th may.

To get a correct answer while typing a date

=GETPIVOTDATA(“Sale”,B3,”Date”,”5/26/2018″)

Things to remember the GetPivotData Function in Excel

There is two kind of errors found in GetPivotData function in excel.

GETPIVOTDATA will return a #REF error if any supplied fields name puts incorrectly.
The GetPivotData function always accepts the name of the data_field, and field/item values in the double quotes.

You can download this GetPivotData Function Excel template here – GetPivotData Function Excel Template

GetPivotData in Excel