Excel Insert Row Shortcut (Table of Contents)
- Insert Row Shortcut in Excel
Insert Row Excel Keyboard Shortcut
This is the statement I am making today “Your Productivity in excel is completely depends on how you are well versed with excel shortcuts”.
I think 90% of the work in excel can be done by using excel keyboard shortcuts. Using shortcuts will boost your productivity in a very short span of time. My suggestion is if you want to master excel master shortcuts, this will take you to the expert level. 5 years ago before writing this article, I was just like at the beginner level. For every now and then my hand starting to find the mouse to do the task.
This killed my productivity for close 6 months. One day one of my senior suggest me the golden words “if you want to master Excel, you need to forget that you have a mouse”.
Inserting the row is not a big task, believe me inserting new row manually would take 15 seconds of your time. However, by using shortcut we can do this task in less than 5 seconds of time. In this example, I will show you ways of inserting new rows using a short cut method.
Look at the below image I have the name and their date of birth (DOB) in the first two columns.
When I was doing this data entry I have realized that I wanted to add one more name and DOB in the 6th row i.e. after Roshan.
How to Insert Rows Manually in Excel?
Step 1: Select the below row where you want to insert the new row. In my case, I have selected row number 6.
Step 2: Once you have selected the row, right click on the column header and select insert row.
The serial numbers we see at the left end of the worksheet are called row headers.
Right, click on that selected row header and select Insert.
Step 3: Once the INSERT option is selected it will insert the row above the selected row.
Look at the above image initially the name Vishnu was in the 6th row because I have selected that row inserted a new row it has shifted to the 7th row. The new row is added.
Did you calculate the total time it has taken to insert a new row? Probably it has taken 15 seconds to insert a new row.
Top 3 Keyboard Shortcut Methods to Insert Row in Excel
Below are some of the short cut methods to insert rows in excel with examples.
Method #1 – Insert Row Using Excel Shortcut Key Shift + Space
Step 1: Place the cursor on the A6 cell and select the 6th row by using the shortcut key Shift + Space. Once you have clicked this shortcut key it will select the entire row for you.
Step 2: As soon as the entire row is selected press Ctrl + (plus sign).
Step 3: This has inserted the new row instantly.
If you notice there is a small format option with Brush symbol. That brush stores the formatting style. Click on the drop down of the brush to see the options.
This drop-down includes all the formatting styles. If you want to the newly inserted row to be formatted as the above one or below one or no formatting. Based on the format you have selected it will format the newly inserted row.
Method #2 – Insert Row Using Excel Shortcut Key Ctrl + and Dialog Box
Step 1: Place the cursor on the A6 cell and press the shortcut key Ctrl +.
Once you click on the shortcut key it will open up the below dialog box.
It will show you the option of whether you want to insert the new row by shifting cells to the right or shifting cells down or an entire row or an entire column.
Choose the suitable option according to your requirement.
Method #3 – Insert Row Using Excel Shortcut Key ALT + I + R
Step 1: Place the cursor on the A6 cell and press the shortcut key ALT + I + R to insert a row.
This is the simplest of all the shortcut keys. You need to select any row. You just to select the cell where you want to insert a new row.
Press the shortcut key ALT + I + R to insert a row. This will insert a new row.
This would insert the new row by shifting the current 6th row to the seventh row.
How to Insert Multiple Rows at Once Using Excel Shortcut Key?
We have learned the way of inserting a new row in Excel. Now we will look at how to insert many rows in Excel one go. It is important to know how many rows we need to insert.
Let us say I want to insert 5 rows from the 6th row. I will select 5 rows here.
Once the rows are selected press the shortcut key Ctrl + to insert. This will insert 5 new rows by shifting the selected rows to the down.
Things to Remember About Insert Row Shortcut in Excel
- Excel Shortcut keys to insert new row are Ctrl +, ALT + I + R.
- It is important to select the number of rows we need to insert.
- Once the inserting new row is completed and if you want to repeat this task immediately you can press an F4 function key.
You can download this Insert Row Shortcut Excel template here – Insert Row Shortcut Excel Template
This has been a guide to Insert Row Shortcut in Excel. Here we discuss how to insert row keyboard shortcut in excel with top 3 different methods and also how to insert multiple rows using shortcut key along with practical examples and downloadable excel template. You may learn more about excel from the following articles –