Payslip Template in Excel

Excel Payslip Template

As an employee, we all get salary receipts so-called “Payslip” from our employers, which is an acknowledgment for salary credited to employee account from the employer. In the modern world, corporate companies use sophisticated software to prepare their employee’s payslip, but we can still rely on excel to prepare payslip. In this article, we will show you how to build a Free Payslip template in excel.

Pay Slip or Salary Slip template in excel is the receipt given by the employer to their employees every month upon payment of salary to the employee for the services rendered in the month. Pay Slip consists of all kinds of earnings and deductions under various heads as per the norms are given by the government in the respective financial year.


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Examples of Free Payslip Template in Excel

Let’s follow the below steps to build a Free Payslip excel template on your own.

You can download this Payslip Excel Template here – Payslip Excel Template

Let’s follow the below steps to build a Free Payslip excel template on your own.

  1. First thing you need to set up is general information about the company. It should include Company Name, Address, Phone Number, and Company Logo. You can include any other information regarding the company.

    Pay Slip Template Example 1

  2. Next, you need to specify which month salary is paying for.

    Pay Slip Template Example 1-1

  3. Next, you have to include all the information related to employees. Employee information should include the following items.

    Employee Name, Employee ID, Designation, Department, Gender, Date of Joining, and Location.

    Pay Slip Template Example 1-2

  4. Once the employee information provides, we need to show the employee Bank Account Number, Bank Name, UAN Number, ESI Number and Pan Number.

    Pay Slip Template Example 1-5

  5. Next, you need to show for the period paid days, LOP days, Days in a Month.

    Pay Slip Template Example 1-3

  6. Once employer and employee information is inserted next, we need to insert salary details as per the break-up.

    First, include gross salary as per break up.

    Salary structure includes “Basic Salary”, “HRA”, and “Special Allowances”. These elements are common elements of a fixed salary.

    Pay Slip Template Example 1-4

  7. Now, we need to include any other earnings like Incentives, Bonus, Overt Time, etc.

    Pay Slip Template Example 1-6

  8. Once the earning part decided, we need to mention all the deductions under various heads as per the rules of the government.

    The deduction part may include Provident Fund, ESI, Professional Tax, Income Tax (TDS), Salary Advance (If Any), and you can include any other deductions as well.

    Pay Slip Template Example 1-7
    When you include deductions, you need to be careful in terms of Professional Tax, Provident Fund, and Income Tax calculations.

    PF will be 12% of basic pay; PT will be 200 if the gross salary is more than 15000 or else 150.

    Income Tax calculation should be as per the rules and regulations of the government. You need to calculate TDS after deducting exemptions, so maintain a separate working for this. It is always a good practice to hire a good professional or consultant who is an expert in these matters.

  9. Next, we need to arrive at the Net Pay amount. To calculate this, simply apply the formula Total Earnings – Total Deductions.

    Pay Slip Template Example 1-8

  10. So once the net payment arrived, the payslip format is ready to use, and it looks like this.

    Pay Slip Template Example 1-9

Pay Slip for Not Registered Companies

For small industries that are not registered themselves with the company, secretaries will not have any sort of TDS, PF, ESI deductions. For them, it is simple to payslip.

Keeping in mind those unorganized industries, we are providing a payslip templatePayslip TemplatePayslips or salary slips are issued by every organization to its employees whenever the employer clears the salary for the period. A payslip offers a breakdown of the earnings and deductions of an employee in more for them as well.

Small industries include Basic salary as part of their salary structure.

Example 2

In small industries, employees work overtime most of the time; in such cases, factories pay Over Time wages at 1.5 times of regular payment.

Over Time amount is calculated on an hourly basis, so it is important to mention OT hours, Rate, and OT amount.

Payslip Template in Excel Example 2-1

So Basic & OT Payment gives the total to Total payment.

Payslip Template in Excel Example 2-2

Next, in small industries, the deduction part includes only “salary advances,” so provide this column under deductions.

Payslip Template in Excel Example 2-3

So now arrive final net pay.

Payslip Template in Excel Example 2-4

Things to Remember

This has been a guide to Payslip Template in Excel. Here we discuss how to build a Free Payslip template in excel using formulas with a downloadable excel sheet. You can learn more about excel from the following articles –

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