Inventory Template In Excel

Article byJeevan A Y
Edited byNannila Jai Ratna
Reviewed byDheeraj Vaidya, CFA, FRM

What Is Inventory Template In Excel?

Inventory template in Excel is useful to manage stocks in Excel. Managing stocks or inventory is very important if you are a retailer. However, without the help of professional software, it is almost impossible to keep an eye on your warehouse stocks. Unfortunately, professional software costs you a considerable amount from your pocket. Still, in this article, we will show you how to build an inventory tracking template in Excel. You can download and use it free of cost.

Key Takeaways

  • Inventory Template in Excel is most effective as this template helps users manage stocks easily.
  • Firstly, we must update all the available products in the “Product List” worksheet. It will help if we ensure there are no duplicate entries to it.
  • When we receive fresh or new items, we need to return to the “Product List” sheet and update the latest products accordingly.
  • We need to update the “Stock Out” sheet data if any sales happen. If any stocks are received from the vendor, then update the data in the “Stock In” sheet.
  • All the above steps dashboard will work fine and shows the inventory analytics.

Inventory Spreadsheet Template – Excel Product Tracking

When the bulk order comes from a customer, you need to be ready to tell the customer how many stocks are there in the warehouse and the time required for you to deliver all the products.

You can download this Inventory Tracking Excel Template here – Inventory Tracking Excel Template

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How To Create Inventory Template In Excel?

Follow the below steps to create an inventory tracking template in Excel.

  1. The first thing is we need to create a product master. This sheet should include all the product’s basic information.


    Inventory template Example 1

  2. Now, create one more sheet for Product Inflow. This sheet is to add all the incoming items from the vendors.


    Inventory template Example 1-1

  3. Now, create a Stock Outflow sheet. This sheet is to update when the actual sale happens.


    Inventory template Example 1-2

  4. In the Product Master sheet, arrive at how many units are available as the stock in the warehouse.


    Inventory template Example 1-3

  5. The technique we have used here is: first, we have arrived at how many units were received from the vendors from the stock inflow sheet. Then, we have deducted the quantities sold data from the stock outflow sheet. This sheet would give me how many stocks are available for each product.

    Now, arrive at an available stock value by multiplying the available stock by  Unit Price.

    Inventory template Example 1-4

  6. Let us now look at the next step. First, we have created a Product Master Sheet, Stock Incoming Tracker, and Stock Outgoing Tracker. Then, we arrived at the available stock by deducting stock received from a stock sold.


    Now, we need to create more sheets called “calculations.”

  7. We first need to arrive at the Total Stock Available and the Total Stock Value in the calculation sheet.


    Inventory template Example 1-6

    We have added an available stock column and available stock value column from the product list table.

  8. Create the current month’s starting date and ending date. We have applied the formula, which will automatically create the first day and last day of the current month.


    Inventory template Example 1-7

  9. Now, the current month’s stock inflow and stock outflow have arrived.


    Inventory template Example 1-8

  10. Arrive category-wise current month sales and stocks available.


    Inventory template Example 1-9

  11. We need to create an excel dashboard for our inventory control template. Create a sheet and name it Dashboard.

  12. . First, name the heading Inventory Control Template.


    Inventory template Example 1-10

  13. . Draw a text box and type Available Stock Now.


    Inventory template Example 1-11

  14. Draw one more text box under this and link to the calculation sheet for Available Stock Now cells.


    Inventory template Example 1-12

  15. Like this, we must do the same for Available Stock Value.


    Inventory template Example 1-13

  16. Similarly, create boxes and give a link for the Current Month Stock In and Current Month Stock Out.


    Inventory template Example 1-14

  17. Create a simple column chart for the current month’s category-wise sales.


    Inventory template Example 1-15

  18. We must create a down list in excel of all the items from the product list table in Excel.


    Inventory template Example 1-16

  19. Apply VLOOKUP and arrive at the ideal and current stock quantities.


    Inventory template Example 1-17

  20. Create a simple bar chart and show the difference between Ideal and Availableu stock.


    Inventory template Example 1-18

  21. Now, we must enter the recommendation as if the available stock is less than the ideal stock, then the recommendation is Order Quantity or else the recommendation is You have Excess Quantity for this product.


    Inventory template Example 1-19

Now, your inventory tracking Excel template is ready to use.

Important Things To Note

  • Inventory template, as the name suggests, helps users analyze, manage and understand their inventory details with ease.
  • We can easily create our inventory template in excel with a few steps.
  • This template is highly useful to maintain profits and losses, and to look after purchase and stock details.

Frequently Asked Questions

1. What is inventory template in excel?

Inventory template is a template used to maintain purchase and stock in Excel. This is especially useful for retailers.

2. What is the use of inventory template in Excel?

Inventory template in excel is useful to find the profitability of businesses, track product’s stock, supply, demand and cost of sales.

3. What can we find using inventory template?

Using inventory template, we can find the difference, find profit and loss ratios and maintaining stocks.

Recommended Articles

This article is a guide to the Inventory Template in Excel. We discuss the steps to create an inventory stock template in Excel, practical examples, and a downloadable Excel template. You may learn more about Excel from the following articles: –