Top 5 Accounting Templates in Excel Worksheets
Accounts Payable, Accounts Receivable, Cash Book, Petty Cashbook these are the simple accounting tools you need. In this article, we will show you how to create those accounting templates with excel worksheets. If you are an entrepreneur and not able to buy sophisticated software to manage your business accounts, then we will help you out with simple templates to track your expenses and income.
Below are the various accounting worksheet templates in excel.
#1 – Cashbook Template
Cashbook is one of the important ledgers in accountingLedgers In AccountingLedger in Accounting, also called the Second Book of Entry, is a book that summarizes all the journal entries in the form of debits & credits to use for future reference & create financial statements. . CashbookCashbookThe Cash Book is the book that records all cash receipts and payments, including funds deposited in the bank and funds withdrawn from the bank according to the transaction date. All the transaction which is recorded in the cash book has the two sides i.e., debit and credit. is used to record daily transactions in the company. We can see two kinds to transactions here one is debit transactions i.e., an outflow of cash, and another one is credit transactions i.e., the inflow of cash.
On one side of the account, we will record all the debit Debit Debit represents either an increase in a company’s expenses or a decline in its revenue. transactions, and on the other side of the ledger, we will record all the credit transactions. All the transactions should be recorded in chronological order.
For both debit & credit transactions, we can see three common columns. First, we need to enter the date of the transaction, then we need to enter the detail of the transaction, and the final part is what the amount of the transaction is.
Then we will get the Debit total and Credit total. So, in cell D14, we have a total balance available i.e., Credit Total – Debit Total.
#2 – Petty Cashbook Template
Another simple cashbook template important for small businesses is “Petty CashbookPetty CashbookA petty cash book is a ledger book used to record small amounts of daily cash expenses in chronological order. It is a manual record-keeping of the monetary payments for everyday expenses and facilitates tracking in-hand cash..” Petty CashPetty CashPetty cash means the small amount that is allocated for the purpose of day to day operations. It is unreasonable to issue a check for such small expenses and for managing the same custodians are appointed by the company. is used to maintain all the daily expenses to fit in daily business needs.
Daily expenses are like “Printing & Stationery, Postage & Courier, Repair & Maintenance, and Office Expenses.”
For this, we will see slightly different columns compared to the previous Cash Book Ledger.
In the “Dr” column, we need to enter all the outflow transaction amounts, and in the “Cr” column, we need to enter all the inflow transactions.
This excel template is unlike our Cash Book, where we had two different half to record debit and credit transactions.
#3 – Accounts Payable Template
Accounts PayableAccounts PayableAccounts payable is the amount due by a business to its suppliers or vendors for the purchase of products or services. It is categorized as current liabilities on the balance sheet and must be satisfied within an accounting period. is nothing but all the payments company required to payout to their vendors for receiving goods and services. For this, we need to enter Payee Name, Invoice Date, Invoice Amount, Due Date, and TDS Percentage.
Every vendor requires different TDS percentages, so you need to enter the TDS percentage based on the vendor category.
#4 – Accounts Receivable Template
Accounts ReceivableAccounts ReceivableAccounts receivables is the money owed to a business by clients for which the business has given services or delivered a product but has not yet collected payment. They are categorized as current assets on the balance sheet as the payments expected within a year. is just the opposite of Accounts Payable. AR is the blood of the business because you need money to run your business, and based on the funds available; the proprietor decides the Accounts Payable dates irrespective of the due date.
If there is money, then how you do pay even if the due date is tomorrow, and that is where the Accounts Receivable team plays a major role in pushing the clients to make the payment on time.
The accounts receivable job doesn’t stop there; they need to create the aging schedule of their payments; we will see the aging schedule in the below section.
#5 – Aging Schedule of Accounts Receivable
One of the thumb rules in accountsRules In AccountsAccounting rules are guidelines to follow for registering daily transactions in the entity book through the double-entry system. Here, every transaction must have at least 2 accounts (same amount), with one being debited & the other being credited. is “the longer the accounts balance outstanding is pending; the chance of collecting them is less likely.”
Keeping that in mind, we need to create an aging schedule breakup the total receivable amount into different time slabs.
For an if the total receivable amount is 5 Lakh, then as an accountant, you need to be sure what is the amount is going to come in the next five days, what is the amount is going to come in next 10 days, 15 days, 20 days, 30 days, and so on.
It is called an aging schedule. We need to arrive on the aging schedule; we need to consider the due date; based on the due date, we need to decide the slab.
To automatically arrive, the Ageing remarks, we need to put in nested if condition. Below is the formula I have put in.
=IF([@[Due Date]]-TODAY()>30,"Due in More Than 30 Days", IF([@[Due Date]]-TODAY()>25,"Due in 25 to 30 Days", IF([@[Due Date]]-TODAY()>20,"Due in 20 to 25 Days", IF([@[Due Date]]-TODAY()>15,"Due in 15 to 20 Days", IF([@[Due Date]]-TODAY()>10,"Due in 10 to 15 Days", IF([@[Due Date]]-TODAY()>5,"Due in 5 to 10 Days", IF([@[Due Date]]-TODAY()>0,"Due in 1 to 5 Days", IF([@[Due Date]]-TODAY()=0,"Due Today","Beyond Due Date"))))))))
Since I have a table format, we cannot see cell referencesCell ReferencesCell reference in excel is referring the other cells to a cell to use its values or properties. For instance, if we have data in cell A2 and want to use that in cell A1, use =A2 in cell A1, and this will copy the A2 value in A1.; instead, it says that due date column header. For example
=IF([@[Due Date]]-TODAY()>30, in this @[@[Due Date]]- cell H2.
Apply the Pivot tablePivot TableA Pivot Table is an Excel tool that allows you to extract data in a preferred format (dashboard/reports) from large data sets contained within a worksheet. It can summarize, sort, group, and reorganize data, as well as execute other complex calculations on it. to see the summary.
Like this, we can do an aging analysis to anticipate payment inflows at different times.
This has been a guide to Accounting Templates in Excel. Here we discuss the top 5 examples of Accounting templates in excel, which include 1) Cashbook Template, 2)Petty Cashbook Template, etc. You may learn more about excel from the following articles –