Accounting Templates in Excel Worksheets
Accounts Payable, Accounts Receivable, Cash Book, Petty Cashbook these are the simple accounting tools you need. In this article, we will show you how to create those accounting templates with excel worksheets. If you are an entrepreneur and not able to buy sophisticated software’s to manage your business accounts then we will help you out with simple templates to track your expenses and income.
Top 5 Accounting Templates in Excel
Below are the various accounting templates in excel worksheets.
#1 – Cashbook Template
Cashbook is one of the important ledgers in accounting. Cashbook is used to record daily transactions in the company. We can see two kinds to transactions here one is debit transactions i.e. outflow of cash and another one is credit transactions i.e. inflow of cash.
On one side of the account, we will record all the debit transaction and on the other side of the ledger, we will record all the credit transactions. All the transactions should be recorded in chronological order.
For both debit & credit transactions, we can see three common columns. First, we need to enter the date of the transaction, then we need to enter the detail of the transaction and the final part is what the amount of the transaction is.
Then we will get Debit total and Credit total. So, in cell D14 we have total balance available i.e. Credit Total – Debit Total.
#2 – Petty Cashbook Template
Another simple cashbook template important for small business is “Petty Cashbook”. Petty Cash is used to maintain all the daily expenses to fit in daily business needs.
Daily expenses are like “Printing & Stationery, Postage & Courier, Repair & Maintenance, and Office Expenses”.
For this, we will see slightly different columns compared to previous Cash Book Ledger.
In “Dr” column we need to enter all the outflow transaction amount and in “Cr” column we need to enter all the inflow transactions.
This excel template is unlike our Cash Book where we had two different half to record debit and credit transactions.
#3 – Accounts Payable Template
Accounts Payable is nothing but all the payments company required to payout to their vendors for receiving goods and services. For this, we need to enter Payee Name, Invoice Date, Invoice Amount, Due Date, and TDS Percentage.
Every vendor requires different TDS percentages, so you need to enter the TDS percentage based on the vendor category.
#4 – Accounts Receivable Template
Accounts Receivable is just the opposite of Accounts Payable. AR is the blood of the business because you need money to run your business and based on the fund’s available proprietor decides the Accounts Payable dates irrespective of the due date.
If there is money then how you do pay even if the due date is tomorrow and that is where the Accounts Receivable team plays a major role to push the clients to make the payment on time.
Accounts Receivable job just doesn’t stop there, they need to create the ageing schedule of their payments, we will see what is the ageing schedule in the below section.
#5 – Aging Schedule of Accounts Receivable
One of the thumb rules in accounts is “the longer the accounts balance outstanding is pending that the chance of collecting them is less likely”.
Keeping that in mind we need to create an aging schedule breakup the total receivable amount into different time slabs.
For an if the total receivable amount is 5 Lakh, then as an accountant you need to be sure what is the amount is going to come in next 5 days, what is the amount is going to come in next 10 days, 15 days, 20 days, 30 days and so on.
This is called an aging schedule. For this, we need to arrive on the aging schedule we need to consider the due date, based on the due date we need to decide the slab.
To automatically arrive the Ageing remarks we need to put in nested if condition. Below is the formula I have put in.
=IF([@[Due Date]]-TODAY()>30,"Due in More Than 30 Days", IF([@[Due Date]]-TODAY()>25,"Due in 25 to 30 Days", IF([@[Due Date]]-TODAY()>20,"Due in 20 to 25 Days", IF([@[Due Date]]-TODAY()>15,"Due in 15 to 20 Days", IF([@[Due Date]]-TODAY()>10,"Due in 10 to 15 Days", IF([@[Due Date]]-TODAY()>5,"Due in 5 to 10 Days", IF([@[Due Date]]-TODAY()>0,"Due in 1 to 5 Days", IF([@[Due Date]]-TODAY()=0,"Due Today","Beyond Due Date"))))))))
Since I have table format we cannot see cell references rather it says that due date column header. For example
=IF([@[Due Date]]-TODAY()>30, in this @[@[Due Date]]- cell H2.
Apply the Pivot table to see the summary.
Like this, we can do aging analysis to anticipate payment inflows at different times.
Recommended Articles
This has been a guide to Accounting Templates in Excel. Here we discuss the top 5 examples of Accounting templates in excel which include 1) Cashbook Template, 2)Petty Cashbook Template, etc and downloadable excel template. You may learn more about excel from the following articles –
- Inventory Excel Template
- Create Income Statement Template
- Create Profit and Loss Statement Template
- Personal Budget Excel Template
- 35+ Courses
- 120+ Hours
- Full Lifetime Access
- Certificate of Completion
