List of Top 10 Advanced Excel Formulas & Functions
#1 – VLOOKUP Formula in Excel
This advanced excel function is one of the most used formulae in excel. It is mainly due to the simplicity of this formula and its application in looking up the certain value from other tables which has one common variable across these tables. Suppose you have two tables which have details about a company’s Employee salary and name with Employee ID being a primary column. You want to get the salary from Table B in Table A.
You can use VLOOKUP as below.
It will result in the table below when we apply this advanced excel formula in other cells of the Employee Salary column.
Drag the Formula to Rest of cells.
There is three major delimitation of VLOOKUP:
- You cannot have a primary column in the right of the column for which you want to populate the value from another table. In this case, Employee Salary column cannot be before Employee ID.
- In the case of duplicated values in the primary column in Table B, the first value will get populated in the cell.
- If you insert a new column in the database (Ex Insert a new column before Employee Salary in Table B), the output of the formula could be different based on a position which you have mentioned in the formula (In the above case, the output would be blank)
#2 – INDEX Formula in Excel
This advanced excel formula is used to get the value of a cell in a given table by specifying the number of rows, column or both. Ex. To get the name of an employee at the 5th observation, Below is the data.
We can use the advanced excel formula as below:
The same INDEX formula can be used in getting value along the row. When using both row and column number, the syntax would look like something like this:
Above formula would return “Rajesh Ved”.
Note: If you insert another row into the data at 5th Row, the formula would return “Chandan Kale”. Hence, the output would depend on any changes happening in the data table over time.
#3 – MATCH Formula in Excel
This Excel advanced formula returns the row or column number when there is a match of certain string or number in the given range. In the below example, we are trying to find the position of “Rajesh Ved” in Employee Name column.
The Formula would be as given below:
The MATCH function would return 5 as the value.
The 3rd argument is used for the exact match. You can also use +1 and -1 based on your requirement.
Note: One can combine INDEX and MATCH to overcome the limitation of VLOOKUP.
#4 – IF AND Formula in Excel
There are many instances when one needs to create flags based on some constraints. We all are familiar with the basic syntax of IF. We use this advanced excel IF function to create a new field based on some constraint on an already existing field. But what if we need to use multiple columns into consideration while creating a flag. Ex. In the below case we want to flag all the employees whose salary is greater than 50K but employee ID greater than 3.
We would use IF AND in such cases. Please find below the screenshot for the same.
It would return the result as 0.
We can have many conditions or constraints to create a flag based on multiple columns using AND.
#5 – IF OR Formula in Excel
Similarly, we can also use OR function instead of AND if we just need to satisfy one of the conditions of many.
In the above cases, if any of one condition gets satisfied we will have cell populated as 1 else 0. We can also substitute 1 or 0 by some substrings with double quotes (“ ”).
#6 – SUMIF Formula in Excel
In some analysis, you might need to filter some observations when applying the sum or count function. In such cases, this advanced excel SUMIF function is at our rescue. It filters all the observation based on certain condition given in this advanced excel formula and sums up them. Ex. What if we want to know the sum of salaries of only those employees who have employee ID greater than 3.
By Applying the SUMIFS Formula:
The Formula returns the results as 322000.
We can also count the number of employees in the organization having employee ID greater than 3 when we use COUNTIF instead of SUMIF.
#7 – CONCATENATE Formula in Excel
This excel advanced function is one of the formulae that can be used with multiple variants. This advanced excel formula helps us to join several text strings into one text string. Ex, If we want to show employee ID and Employee Name in a single column.
We can use this CONCATENATE formula to just to do that.
The above formula will result in “1Aman Gupta”.
We can have one more variant by putting a single hyphen between ID and NAME. Ex. CONCATENATE(B3,”-“,C3) will result in “1-Aman Gupta”. We can also use this into VLOOKUP when LOOKUP value is a mixture of more than one variable.
#8 – LEFT, MID, and RIGHT Formula in Excel
We can use this advanced excel formula If we want to extract a certain substring from a given string. The mentioned formulas could be used based on our requirements. Ex. If we want to extract the first 5 characters from Employee Name, we can use the LEFT formula with column name and second parameter as 5.
The Output is given below:
Application of RIGHT formula is also same, it’s just that we would be looking at the character from a right of the string. However, in case of MID function, we must give the starting position of required text string and length of the string.
#9 – OFFSET Formula in Excel
This advanced excel function with a combination of other functions such as SUM or AVERAGE could be useful in giving a dynamic touch to the calculations. It is best used in cases when we are inserting continuous rows to an existing database. OFFSET gives us a range where we need to mention reference cell, number of rows and columns. Ex. If we want to calculate the average of the first 5 employees in the company where we have a salary of employees sorted by employee ID, we can do the following. The below calculation will always give us salaried.
- It will give us the sum of salaries of the first 5 employees.
#10 – TRIM Formula in Excel
This advanced excel formula is used to clean up the unimportant spaces from the text. Ex. If we want to remove spaces at the beginning of some name, we can use it by using the TRIM function as below:
The resultant output would be “Chandan Kale” without any space before Chandan.
This has been a guide to Advanced Formulas in Excel. Here we discuss the Top 10 Most Useful Advanced Formulas & Functions in Excel including VLOOKUP, INDEX, MATCH, SUMIF, CONCATENATE etc with downloadable excel template. You may learn more about excel from the following articles –