Excel vs Access

Excel and Access are two of the most powerful tools of Microsoft which are used for data analysis and report generation purpose, however there are some major difference among them, excel is an old product of Microsoft whereas access is the newest advanced and complex product of Microsoft, excel is very easy to create dashboard and formulas whereas access is very easy for databases and connections.

Microsoft Excel vs Access Differences

Excel-vs-Access

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Microsoft Excel vs access, both are important applications. But their usage is used to different sets of people. Finance analysts find excel more useful since it allows them to create financial models using several formulas, charts, graphs, etc. On the other hand, access is more useful to small business owners since they need to deal with a lot of reports and queries.

Microsoft Excel vs access is different in another aspect. Excel has more flexibility, while access is more rigid on how we can use it. And access is more useful than excel in one specific area. Excel only provides worksheets that are flat or non-relational. On the other hand, access provides tables that are relational at multiple levels.

Excel can also be used for complex statistical analysis. Since Excel is easy to use and has a lot of flexibility, a complex statistical model can be built on excel. But on access, it’s more about collecting and sorting of data. And many prefer to excel over access because building systems on access are quite hard.

We’ve understood the different aspects of Microsoft excel vs access. Let’s now look at the head to head differences between excel and access.

Microsoft Excel vs Access Infographics

Here we provide you with the top 9 differences between Microsoft Excel vs Access
Excel-vs-Access

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Microsoft Excel vs Access Key Differences

Here are the key differences between Excel and Access –

Microsoft Excel vs Access Head to Head Differences

Here are the main differences between excel and access

Basis 
Microsoft Excel
Microsoft Access
Meaning
Microsoft Excel is an application that uses spreadsheets to create charts, graphs, tabular models.
Microsoft Access is also an application that acts as a database program. It helps in collecting and sorting the data.
Objective
The objective of excel is to help in building financial models in excel, statistical models, and to help track the inputs provided.
The objective of access is to help in collecting, sorting, and manipulating the databases.
Storage capacity
Compared to access, the storage capacity is less since excel isn’t built for storing data.
Compared to excel, the storage capacity is more since access is mainly built for storing, sorting, and manipulating databases.
Adaptability
Microsoft excel is more adaptable. It can be changed as per the discretion of the user.
Microsoft access is less adaptable. It is rigid and not easy to change.
Applicable for
Microsoft Excel is more applicable to financial analysts and statistical analysts.
Microsoft Access is more applicable to small business owners.
Ease of learning
Microsoft Excel is easy to learn.
Microsoft access is quite hard to learn.
Building systems
Building systems on excel are quite simple and easy.
Building systems on access are quite difficult.
Relational or flat
Microsoft excel is flat and non-relational.
Microsoft access is capable of building multiple relational models.
Programming knowledge
To learn and apply excel, you don’t need programming knowledge.
To learn and apply access (for most features), programming knowledge is required.

Excel vs Access – Conclusion

As you can understand, Microsoft excel and access have their significance. For a small business owner, Microsoft excel and access can be useful. All she needs to do is to understand each of the applications in detail so that she can apply them well and use them in the right contexts.

This has been a guide to the top differences between Microsoft Excel and Access. Here we also discuss the Excel vs Access key differences with infographics and comparison table. You may also have a look at the following articles –

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