VLOOKUP Range Name
Names are “Named Ranges” for a range of Excel cells. We may need to fetch the data from a different worksheet. For choosing the table array, we must go to that particular sheet and select the range, which is time-consuming and frustrating. Have you ever faced a situation of working with ranges for applying the VLOOKUP formula? The answer is yes. Everybody faces tricky problems in selecting ranges for the VLOOKUP function. Often, we may choose the wrong range of cells, so it returns inaccurate results. In Excel, we have a way of dealing with these kinds of situations. This article will show you how to use “Names” in VLOOKUP.
Table of contents
Create a Named Range in Excel
Below are examples of names in VLOOKUP.
- Look at the below formula in excel.
Profit (B3 cell) is determined using the formula B1 – B2. If any newcomer comes, they may not understand how profit arrives. Sales – Cost =Profit.
- Instead of giving preference to the cell, how about the idea of giving the formula like the below one.
These are named ranges in excelNamed Ranges In ExcelName range in Excel is a name given to a range for the future reference. To name a range, first select the range of data and then insert a table to the range, then put a name to the range from the name box on the left-hand side of the window.. For example, we have named cell B1 as “Sales” and B2 as “Cost.” So, instead of using cell addresses, we have used the names of these cells to arrive at the profit value.
- To name the cells, select cell B1 and give your name for this in this name box.
- Similarly, do the same for the “Cost” cell as well.
- Now, we can use these names in the formula.
As you can see above, we have names of cell addresses instead of the cell address itself. We can notice the cell address by using the color of the names.
In the above example, Sales is in color Blue. Also, cell B1 has the same color. Similarly Cost color is red, and so is the B2 cell.
VLOOKUP Excel Function – Explained in Video
How to Use Names in VLOOKUP?
Having learned about names and named ranges, let us see how we can use these in the VLOOKUP functionVLOOKUP FunctionThe VLOOKUP excel function searches for a particular value and returns a corresponding match based on a unique identifier. A unique identifier is uniquely associated with all the records of the database. For instance, employee ID, student roll number, customer contact number, seller email address, etc., are unique identifiers. .
- Look at the below data set in excel.
We have a data table from A1 to D10. It has employee information. On the other hand, we have one more table with only an employee’s name. So, we need to fetch “DOJ,” “Dept,” and Salary” details using this employee’s name.
- Open the VLOOKUP function and choose LOOKUP VALUE as an employee name.
- Choose the table array as a range of cells from A2 to D10 and make it an absolute lock.
- Now, mention the column number as 2 for “DOJ.”
- Mention column number 3 for “Dept.”
- Mention column number 4 for “Salary.”
So, we have results here.
Now, using named ranges, we can not worry about choosing the range and making it an absolute referenceAbsolute ReferenceAbsolute reference in excel is a type of cell reference in which the cells being referred to do not change, as they did in relative reference. By pressing f4, we can create a formula for absolute referencing..
- First, choose the table and name it “Emp_Table.”
- Again, open the VLOOKUP function, choose the lookup value as an F2 cell, and make it a column lockedColumn LockedThe Column Lock feature in Excel is designed to prevent any mishaps or unwanted modifications in data caused by a user's mistake. It may be used on single or multiple columns, with cell formatting ranging from locked to unlocked, and the workbook can be password protected. reference.
- Now, we need to choose Table Array from A2 to D10 and make it an absolute reference. Instead, we will use the name given to this range, “Emp_Table.”
As you can see above, as soon as we selected the named range, it highlighted the referenced range with the same color as the name.
- Now, mention the column index number and range lookup type to get the result.
So, using this named range, we need to worry about selecting the table array now and then and making it an absolute reference.
VLOOKUP Named Range List and Editing
- Once the named ranges are created, we can find all the named ranges of the workbook under the FORMULAS tab and Name Manager.
- Click on this, and we may see all the named ranges here.
- Choose any names and click on “Edit” to see their actual cell references.
The “Emp_Table” named range is referenced from A2 to D10.
Things to Remember Here
- The named ranges are useful when regularly applying the VLOOKUP formula. Also, it is very helpful if we need to go to different worksheets to select the table array.
- While naming the range, we cannot include any special characters except underscore (_), we cannot include space, and the name should not start with a numerical value.
This article is a guide to VLOOKUP names. Here, we discuss using the named range in VLOOKUP, practical examples, and a downloadable Excel template. You may learn more about Excel from the following articles: –
- VBA UserformVBA UserformIn VBA, userforms are customized user-defined forms that are designed to accept user input in the form of a form. It has various sets of controls to add such as text boxes, checkboxes, and labels.
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- Power BI VLOOKUPPower BI VLOOKUPVLOOKUP in Power BI helps the users fetch data from the other tables. Since it is not an inbuilt function, the user needs to replicate it using the DAX function like the LOOKUPVALUE DAX function.
- VLOOKUP Tutorial