Budget Analyst

What is a Budget Analyst?

Budget Analyst is a professional data-oriented person. He organizes and allocates various financial resources (Income from business/profession, interest income from bank deposits, profits from trading in stocks or shares) by monitoring each spending on an estimation basis and then produces probable surplus/deficit from the said calculations.

Budget Analyst

Types of Budget Analyst

They may be involved in various budgets in the organization. He may perform the role of only a specific area. Likewise, multiple components are as under:

Types of Budget Analyst

#1 – Financial Budget Analyst

The main job is to look for probable (expected) profit that will be left with the organization after considering all sorts of expenses.

#2 – Production Budget Analyst

This job is concerned with what costs are involved in the production of an item (i.e., Finished Goods). They get a list of all the components required for production from the production manager of the organization. They also need information about all the overheads involved in the production process. Finally, they arrive at Gross Profit from each product

#3 – Division/Branch Budget Analyst

They do the same as a financial budget analyst does. But they are concerned only with one branch of the organization, and not the whole organization. This person is a branch manager.

#4 – Cash Flow Budget Analyst

The main job is to estimate the net cash flows from the operational, investments & financing activities of the organization. They have a responsibility to allocate the cashflows to different activities & to arrive at net cash that will be left with the organization.

Examples of Budget Analyst

Below are a few examples.

#1 – Financial Budget

Budget Analyst Example 1

#2 – Production Budget (Units to be Produced)

Budget Analyst Example 1-1

#3 – Cash Budget

Cash Example 1-2

Advantages of Budget Analyst

Some of the benefits are as follows:

  • The Manager can project the expected costs, revenues, productions required based on various budgets prepared by the Budget Analyst.
  • With the help of a budget, the managers can also project the cost that may be required for hiring personnel. Budgets prepared by Analyst helps in planning the recruitments & labor training so that the unwanted labor turnover can be reduced.
  • Production costs can be calculated. Unrequired wastes can be identified in the budget process itself.
  • They assist in the speedy decision-making process for Top Managers of the organization.
  • They can save the organization from unavoidable shocks since he makes provision for unexpected cash outflows.
  • They help in the bifurcation of expenses as per various departments. It helps to identify the department to which the cost is related. Hence, measures to reduce the cost will be effective.
  • They also help in the bifurcation of cost into fixed cost, variable cost, and semi-variable costs. So, management can decide which costs to focus on. The basis for variable costs is also visible in the budgets prepared by Analyst (such as percentage of sales, per unit basis, etc.)

Disadvantages of Budget Analyst

Some of the disadvantages are as follows:

  • An underlying assumption for expenses can deviate from actual figures. If the deviation is minimum, then it is accepted. If the deviation is high enough, it may result may be horrible.
  • High estimation may result in disapproval of the decision to manufacture a product. It may mislead the decision-making process.


  • The budget Analyst needs to have a vast knowledge of the operations of the entity. Their work will not be of any use if they do not know the sector in which the entity is operating.
  • They need to revisit the budgets many times. Thus, flexible budgets analyst always has an up-hand to revise the estimates based on new information.

Important Points

  • Flexibility is working is required because estimates are bound to change during the year.
  • Regular updating of knowledge is required for effectiveness.


They need to have comprehensive knowledge. He needs to consider a lot of things before finalizing the work. He is treated as support-hand of the Top Managers of the organization. Thus, he is bombarded with responsibility for the accuracy (of facts), reasonableness (of assumptions), and completeness (of all activities required the process for which the budget is to be prepared).

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