Excel Quick Analysis Tools
Quick analysis tools in excel are the tools provided by Excel to quickly analyze any data rather than going the older method of inserting a chart or tables etc, there are two ways to see this quick analysis tools, select the cell range data which contains values and a yellow box appears on bottom right hand side which is the quick analysis tools or we can press CTRL + Q for quick analysis tools.
When we are analyzing the data instead of going through various tabs we can make use of the Quick Analysis tool to insert charts, visualizations, various formatting techniques, formulas, tables, pivot table, Sparklines.
These are can be done in a few seconds.
Where is Quick Analysis Tools in Excel?
Now all important question where is this tool. This tool appears when we select the data range in excel. For example look at the below data.
Once we select the data we can see a small icon to the bottom right of the selection.
I know you have seen this icon before but you have not worried about this. Not many of the excel users make use of this wonderful tool. We will show what the various kinds of analysis tools it has are.
How to use Quick Analysis Tools in Excel? (Top 5 Tips)
Tip #1 – Quickly Insert Formatting to the Data
Once you select the data we can see the Quick Analysis tool icon at the bottom of the selection. Click on this icon to explore all the possible options.
We have “Formatting, Charts, Totals, Tables, and Sparklines”.
Let’s look at formatting now. Just place a cursor on the required formatting option we can see the immediate impact in our data.
I have placed a cursor on “Data Bars” it has inserted data bars according to the size of the numbers. Similarly, we can make use of “Color Set, Icon Set in excel, Greater Than, Top Value and more importantly we can clear the excel formatting with the “Clear” option.
Click on Color set to insert different colors.
Click on Icon Set to get icons for your numbers.
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If you want to highlight all the values which are greater than 140 then click on the Greater option you will see below window.
Mention the value as 140 and choose the formatting color.
Click on OK, we will have mentioned formatting for all the values which are >140.
Tip #2 – Quickly Analysis Inserting Chart to the Data
We can also insert a chart to the selected data by using the Quick Analysis tool. Once the data is selected click on “Charts”.
Select the required chart here I have selected a clustered column chart, your quick analysis is ready to use.
Like this, we can make use of various charts which suits our data structure.
Tip #3 – Quickly Analysis through Totals
We can also insert totals to the data by choosing TOTALS under quick analysis. Under this, we have a various variety of formulas.
We can insert SUM, AVERAGE, COUNT, % Total, Running Total, SUM to the Right, Average to the Right, count to the right, running total to the right.
Based on the requirement we can make use of these formulas. Now I have applied RUNNING TOTAL in Excel.
We got the result for Running total as shown below:
Similarly, you can use SUM, AVERAGE, etc.
Tip #4 – Quickly Analysis through Tables
We can also insert the table format in excel and pivot table to the data under Tables. Click on TABLES and choose the option you want to use.
A table will convert the range of data to table format data.
If you click on Blank it will insert a pivot table in the new sheet in excel.
Tip #5 – Quickly Analysis through Sparklines
We can insert Sparklines to the right of the data under the SPARKLINES option.
Based on the selection we make it will display the Sparkline to the left of the data.
I have selected Column sparkline as shown below.
Like this making use of the “Quick Analysis” tool in excel, we can make a quick analysis of our data without breaking any sweat.
This has been a guide to Quick Analysis Tools in Excel. Here we discuss the top 5 tips to use quick analysis tools in excel with examples and downloadable excel template. You may learn more about excel from the following articles –