Remove Duplicates From Excel Column

Article byTanuj Kumar
Edited byNannila Jai Ratna
Reviewed byDheeraj Vaidya, CFA, FRM

What Is Remove Duplicates From Excel Column?

Remove duplicates from excel column is a method used to remove duplicate entries in the data, column-wise. We can easily remove duplicates in Excel using 3 methods.

For example, consider the below table showing student’s names. Now, let us remove the duplicates in the column.

Remove Duplicates from Excel Column - Intro.jpg

Step 1: First, select the column where we want to remove duplicates. In this example, select column A.

Step 2: Next, select Data – Remove Duplicates under the Data Tools group.

Step 3: Now, select Continue with the current selection in the Remove Duplicates Warning window. Then, click Remove Duplicates.

Step 4: In the following Remove Duplicates window, make sure the column we want to remove duplicates is selected and click OK.

We will see a pop-up showing that Excel has removed the number of duplicates as shown in the following image.

Remove Duplicates from Excel Column - Intro - Output.jpg

Likewise, we can remove duplicates in Excel.

Key Takeaways

  • Remove duplicates from excel column method helps users remove duplicate entries in the selected column.
  • To remove duplicate entries in Excel, users can use any of the three methods. They are:
    • Using Data Tools group.
    • Using Advanced Filter in Excel
    • Conditional formatting in Excel
  • Remember, while removing duplicates using data tools group, simply select the column where we want to remove the duplicates and click on Data > Remove Duplicates under the Data Tools group in Excel.

How To Remove Duplicates In Excel? (Top 3 Methods)

  1. Using Data Tools group.
  2. Using Advanced Filter in Excel
  3. Conditional formatting in Excel

We will learn all three methods of Excel column removing duplicates by a few examples.

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You can download this Excel Column Remove Duplicates here – Excel Column Remove Duplicates

#1 – Remove Duplicates From Data Tools Group

Suppose we have data in our sheet as below.

Column Remove Duplicates 1.png

We want to check how many people’s names are mentioned in column B. We can count the number of unique names for a smaller amount of data. But it may take a while to figure out the same for a larger amount of data. It is where removing duplicates in Excel comes in handy.

  1. Select column B. In the “Data” tab, under the “Data Tools” section, click on “Remove Duplicates.”


    Column Remove Duplicates 1-2

  2. A dialog box appears. It asks if we want to remove duplicates from the current selection or if we want to expand our selection. As column A has just one type of data, and we need to remove duplicates from column B, we will select “Continue with the current selection.”


    Column Remove Duplicates 1-3

  3. After selecting, “Continue with the current selection,” click on “Remove Duplicates,” another dialog box appears.


    Column Remove Duplicates 1-4

  4. It tells us to select the column from which we want to remove duplicates. If we had chosen the whole data, it would show all the columns, and it is up to us to determine the column from which we want to remove duplicates.

  5. As column B is selected, we click on “OK,” and Excel prompts us that the duplicated data has been deleted and only the unique values remain.


    Column Remove Duplicates 1-5

  6. We can see that the duplicate data has been deleted from column B, and only the unique values remain.


    Column Remove Duplicates 1-6

    The above method was the first method of removing duplicates.

#2 – Using Advanced Filter In Excel

Now, we will try to remove duplicate data from the “advanced filterAdvanced FilterThe advanced filter is different from the auto filter in Excel. This feature is not like a button that one can use with a single click of the mouse. To use an advanced filter, we have to define criteria for the auto filter and then click on the “Data” tab. Then, in the advanced section for the advanced filter, we will fill our criteria for the data.read more” tool.

Let us consider the same data in sheet 2 and try to delete the duplicate data using the second method.

The data is the same as below,

Column Remove Duplicates 2
  • Step 1 – Under the same “Data” tab, in the “Sort & Filter” section, click on “Advanced Filters.” A dialog box appears.
Column Remove Duplicates 2-1
Column Remove Duplicates 2-2
  • Step 2 – Select “Copy to another location.”
Column Remove Duplicates 2-3
  • Step 3 – We need to provide the data range to the advanced filter so we can select our data in the sheet.
Excel Column Remove Duplicate 1
  • Step 4 – In the “Copy to:” box, we must give a location where the data needs to copy. For the current scenario, we will choose a location in the current sheet. We can choose any other sheet also.
Excel Column Remove Duplicate 1-2
  • Step 5 – Now, select “Unique records only,” as it will filter out the duplicate data and paste only the unique data to the new destination.
Column Remove Duplicates 2-6
  • Step 6 – When we click on “OK,” we can see that the data has been pasted to the destination. However, there are no duplicate values.
Excel Column Remove Duplicate 1-3

The above method was the second method of removing duplicates using the advanced filter tool.

#3 – Conditional Formatting To Remove Excel Column Duplicates

Now, we will use the third option, the conditional formatting methodConditional Formatting MethodConditional formatting is a technique in Excel that allows us to format cells in a worksheet based on certain conditions. It can be found in the styles section of the Home tab.read more.

Consider the following data for the example.

Using Conditional Formatting 3
  • Step 1 – Select the data in the sheet.
Using Conditional Formatting 3-1
  • Step 2 – Now, in the “Home” tab under the “Styles” section, click on “Conditional Formatting.”
Using Conditional Formatting 3-2
  • Step 3 – A dialog box appears. In the “Highlight Cells Rules,” click on “Duplicate Values.”
Using Conditional Formatting 3-3
  • Step 4 – Another dialog box pops up. Again, Excel automatically highlights the values which are duplicates.
Using Conditional Formatting 3-4
  • Step 5 – Click on “OK.” Now, we can see how much our data is duplicated. There are four duplicate data.
Using Conditional Formatting 3-5

We can now remove the duplicate data.

Important Things To Note

  • Removing duplicates in the “Data Tools” option keeps the first value and removes the other duplicates.
  • The same is with the second method. It also removes duplicate data, and the first one is considered unique.
  • The conditional formatting method helps to see how much data is duplicated.

Frequently Asked Questions

1. What is remove duplicates from excel column?

In excel, we can remove duplicates column-wise. Simply, click on the column where we want to remove the duplicates and then, click on Data – Remove Duplicates under Data Tools group.

2. Explain the use of remove duplicates from excel column with an example.

Consider the below table showing list of groceries. Now, let us remove the duplicates in the column.

FAQ 2.jpg

Step 1: First, select the column where we want to remove duplicates. In this example, select column A.

Step 2: Next, select Data Remove Duplicates under the Data Tools group.

Step 3: Now, select Continue with the current selection in the Remove Duplicates Warning window. Then, click Remove Duplicates.

Step 4: In the following Remove Duplicates window, make sure the column we want to remove duplicates is selected and click OK.

We will see a pop-up showing that Excel has removed the number of duplicates as shown in the following image.

FAQ 2 - Output.jpg

Likewise, we can remove duplicates in Excel.

3. What are the three methods used to remove duplicates from excel column?

The three methods used to remove duplicates from excel column are:
1. Using Data Tools group.
2. Using Advanced Filter in Excel
3. Conditional formatting in Excel

Recommended Articles

This article is a guide on how to Remove Duplicates from Excel Column. Here, we discuss how to remove duplicates in Excel column methods: 1) Remove Duplicate from Data Tools and 2) Advanced Filter 3) Conditional Formatting along with Excel examples and downloadable Excel templates. You may also look at these useful Excel tools: –