What is Inventory Control?
Inventory Control is a method adopted by the enterprises or organization to properly manage the Inventory/stock stored by the organization in the course of business in such a manner that the organization would incur minimal storage & carrying charges for the inventory as well as will be able to satisfy its customer’s demands in the market.
The inventory stock maintains by the manufacturing company’s during the course of business to fulfill the demands of the interested parties in the market. Thus maintaining the level of stocks and controlling the inflow & outflow of the inventory becomes more necessary for the management. The procedure is developed and implemented by using the scientific techniques and with the help of management throughout the organization for managing the inventories through implementing the controls over the transactions and movements relating to the stocks. In simpler terms, they can also be termed as maintaining the warehouses.
Objectives of Inventory Control
- To reduce the storage & carrying charges of the inventory to a minimum as the stocks are maintained in thousands of numbers. The maintenance and storage of stock have a significant cost related to the business.
- To provide the supply of raw materials, packing materials, intermediate goods, etc. for production of the finished goods within the required time for completing the order or target within the speculated times.
- To capitalize on the situations whenever there is a reduction in the market prices of the inventory and effectively managing the inventories in the case of inflation where the increase in the prices of the materials the handling of a store can be done better and effectively.
- To reduce and effectively manage the scraps, non-moving items in the inventory.
- To effectively maintain the safety stock and auto continuation of minimum order quantity of the stocks etc.
Techniques of Inventory Control
There are several techniques used for Inventory Control. Some of them are as follows:
#1 – Using Inventory Optimization Tools
These software’s are used to manage the account of inventory by considering the demand and supply variability of the products and providing the evaluation of the number of materials that are to be stored in the warehouse for countering such situations.
#2 – Economic Order Quantity
This technique is used to evaluate the maximum quantity to order for the requirement so that the purchase cost and handling cost would be minimum for the company.
#3 – ABC Analysis
This method is used to manage the inventories by categorizing them in three grades on the basis of the valuation of the materials. This helps in dividing the resources in a better-managed way.
#4 – Batch Making
In this procedure, the materials are ordered and managed in unique batch numbers which enable to manage the expiry and timely use of the product.
#5 – Barcode Scanning
The method is used to manage the finished goods inventory where a unique barcode is assigned to a carton of the products which is scanned in case of production, dispatch and in any other movement for tracking of that product. There are many other ways that can be followed for inventory purposes.
Importance of Inventory Control
- Better management and implementation of inventory control help the company in case of a sudden increase in the demands of the products as well as in case of a sudden decrease in demand for the products.
- They help the company to provide better services to customers and timely services as well.
- The better management of inventory stock reduces the risk of deterioration of stock as well as wastage of stocks. The controlling and storing of only required stock also helps in case of any unforeseen extraordinary incidence that may happen in the future resulting in loss of the stocks.
- Inventory control plays the role of a bridge for the inventory in case of a major difference in the planned production and actual production by the production team and function due to any unforeseeable reason.
- Avoiding overstocking and understocking of the stock of an inventory.
Inventory Control vs Inventory Management
- Inventory control is used to control and manage the stocks that are already in possession whereas inventory management is used to evaluate the stock of the material which needs to be stored.
- Inventory control manages the way in which the inventory to be stored in the warehouse such that the storing and managing the cost of the stock is minimal whereas the inventory management decides the quantity of the material needs to be stored by predicting the foreseeable demand or production of the company.
- Inventory management involves the strategic planning and evaluation of the market and business environment for the management of inventory whereas inventory control involves the management decision regarding tracking and maintenance of those stocks.
- It is beneficial for the organization and distributors.
- The organization can save storage costs by doing this. If there is proper control, then storage keepers know how much stock they require to keep for the upcoming production and accordingly they maintain raw materials.
- If they won’t maintain control there might be a case of overstock and in that case, storage cost will be higher. So by doing stock control there would be saving in storage cost.
- It mproves the liquidity position of an organization because it reduces excess stock holding. So the organization doesn’t require blocking its working capital in inventory.
- It will save from stock out the cost. a manufacturing organization can operate if the raw material is available. If there is a case of stock out, the organization has to bear loss due to that.
- So with the control keeper, they would know which stock is required and how much it is required as well whether it is available in the same quantity.
- In this, the storekeeper knows where the item is placed, design and structure of the store. It saves the time of workers; they don’t need to find the required material because as it is placed at a specific place.
- A proper inventory control system needs are costly and it requires training and education to workers. So it is not affordable for a small organization that doesn’t have high capital with them.
- It is a complex system; it requires many functions to perform. It requires view as a shared responsibility.
- This system can reduce the risk but can’t eliminate business risk.
Inventory controlling is an essential part of the management decisions as it reduces significant risks and costs relating to the inventory (asset for the company). The better controlling and tracking of the inventory helps the company to locate the location of the stocks. This helps in the effective working of the storage warehouse and organization and results in minimum material handling and storage costs.
This has been a guide to what is inventory control and its meaning. Here we discuss objectives and techniques of inventory control along with its importance, differences. You can learn more about financing from the following articles –