Auto Repair Invoice Template

Updated on April 17, 2024
Article byWallstreetmojo Team
Edited byWallstreetmojo Team
Reviewed byDheeraj Vaidya, CFA, FRM

What Is Auto Repair Invoice Template?

The auto repair invoice template is an Excel-based template solution used by the auto repair service center for billing customers. If applicable, one may create invoices using Excel-based spreadsheet tools to get the total amount, including tax.

Auto Repair Invoice Excel Template

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Additionally, we can create invoice templates that could be customized spreadsheets written by hand and printed. It includes all essential requirements that should be a part of auto repairing services. After entering the required details, like rate, tax, etc, the template will calculate the amount the client should pay. It gives a professional look to the invoice during payment collection.

Auto Repair Invoice Template Explained

Many individuals are running the business of auto repairing and mechanics. No matter whether the business is small or big, it requires professionally designed auto repair invoices to manage the bills payable to its customers. Certain procedures and practices are followed to run any business successfully and effectively. The concepts remain the same, whether the business is small or big. There should be a cost-effective approach like these templates for managing the business efficiently.

  • ‘Happy customer is a repeat customer.’ It is the basic principle every business should follow. The business will perform only when its customers or clients are satisfied with the service they pay for.
  • Businesses must win the trust of their clients to manage the business. A business invoice is the only tool businesses use to manage their day-to-day operations with clients.
  • An invoice is critical because it stores important customer information and transactions. It is also called hourly rate service invoice templates in some parts of the world because they charge their clients based on their hourly service.
  • The owner with auto repair invoices keeps track of the number of hours servicing the vehicles using auto repair invoice template free. The invoice finally rises by the number of hours multiplied by the hourly rate to arrive at the total invoice.
  • It also stores the data related to the parts used to service the vehicles with the respective rates.
  • All the concerned information is consolidated and added to determine the due amount in an auto repair shop invoice template. The same information will be considered during the employee’s payroll and their compensation will be computed based on invoices raised to the customers.
  • Managing an auto repair service center called for sending professionally drafted invoices to the customers. With this template, one could send detailed invoices with the relevant elements of the bill to potential customers in a fraction of a minute.

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Let us take an example to understand the concept of auto repair shop invoice template. We assume that Mike has his own auto repair business in a city where there is a lot of demand for repairing services. He gets lots of customers everyday and finds it difficult to generate an invoice for each customer who may have different types of vehicles with different specifications and requirements. Thus, it is convenient for him to use a template that will have all possible features of an invoice and at the same time can be customised as per the repair requirement.

He starts using the auto repair invoice template that has a layout or design which is printer friendly and gives a professional look with all required details. Some of the main categories in the format include:

  • Business contact information
  • Client information
  • Invoice date and its number
  • A list of all the services that his business has given to the client.
  • Cost of labor, auto parts, or any other costs.
  • Total amount that the client will pay, including tax.
  • Preferrable payment method and terms and conditions.

After he starts using auto repair invoice template free, he finds that the work has become more organized and transparent. It is easy to find details about any past work done and also track the payment status. The customers are quickly able to understand invoice details and are happy to receive an easy and organized invoice that gives them a detailed break-up of all the services and payments.

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How To Make This Template?

Creating auto repair invoices in professional format is a simple and smart way of raising an invoice with the help of excel based spreadsheet tools. Nowadays, many websites provide Excel-based spreadsheet invoices that can be easily downloaded and customized according to their requirement. The auto repair shop owner should ensure that all the details are covered in the invoice. Additionally, the owner can customize invoices uniquely to market his brand.

Following are the basic steps that one can follow to create an auto repair mechanic invoice:

  • Open auto repair receipt template free, create an invoice template and provide a particular name to the invoice.
  • Provide all the details like the company’s name and LOGO, including any brand, owner’s name, address, contact number, email-Id, etc.
  • In addition to the owner’s name, the Invoice must include the customer’s name, address, contact number, and all the relevant details one may include in the invoice.
  • The invoice should include terms and conditions and any notes if required.
  • The shop owner should ensure that he includes the mode of payment through which the customer will pay the bill or invoice.
  • One can further customize a template according to your requirements.
  • Many business owners in the auto repair industry have experienced the complexity of creating invoices for auto repair services. Therefore, they download the auto repair receipt template free from various online sources.
  • These are easy and cost-effective to manage the accounts and records of the customers. These auto repair invoices are designed to include all the concerned and important information related to the part of the service and details of the customer’s vehicle simultaneously.
  • All the invoices are customizable so that one can make any changes according to the requirement. The invoice details expect to vary from business to business. Still, these are the basic details that every invoice has: company name and logo, invoice number, customer relationship number, the model of the vehicle, registration year, brand, and other details, if any.
  • The invoice also includes discounts and applicable taxes. It also has a section for any notes, signatures, and customer feedback.


  • An auto-repair service shop owner or a solo mechanic requires creating professional invoices for the customers. When autos and cars arrive in the shop to get fixed, an owner or mechanic will raise an invoice to the customers. Raising an invoice for auto and car repair is complicated and requires professional software to make one.
  • An excel auto repair invoice template includes all the features and detailed information the repair shop expects to get paid for. It saves considerable time for shop owners to create a complicated invoice in a matter of minutes and is easy to understand for potential customers. Raising excel based auto repair invoice template complexity could be reduced to an extreme extent.

Following are the major services where this Invoice can be raised:

  • Repairing car and truck
  • Changing an oil
  • Changing & replacing brakes
  • Accidental repair
  • Changing wheelbase
  • Installing AC or replacing the same
  • Complete overhauling of cars or autos
  • Servicing an engine or replacing the same
  • Replacing existing windows and repairing the same
  • Towing charges in case of an accident or engine failure.

Using the Excel-based templates raising the same for all the services provided to the customers, explicit and detailed information is provided so that the auto repair shop owner accounts for no extra amount.

Invoices automatically calculate total group and subtotal costs and track the customers based on invoice numbers among multiple customers in excel auto repair invoice template. With the auto repair Excel-based template, the owner can focus more on doing or repairing business instead of getting confused in creating complicated invoices.

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