Blank Invoice Template

Updated on April 17, 2024
Article byWallstreetmojo Team
Edited byWallstreetmojo Team
Reviewed byDheeraj Vaidya, CFA, FRM

What Is Blank Invoice Template?

A blank invoice template enables the users to quickly describe the products or services they have provided to their customers and includes all the costs and payment information that the client has the right to know. Then, an entity or an individual generates it for collecting the pending dues against the products or services offered to the clients.

Blank Invoice Template

This document is beneficial for the business because the rows and columns of all important information are readily available, just waiting to be filled up with the relevant details related to the business transactions. All information provided is equally useful for both parties and can be referred to as and when needed for future reference.

Blank Invoice Template Explained

A blank invoice template is empty and is more in a format form. The template is straightforward for anyone to use. The user can insert or fill in the details asked in the invoice, do the necessary calculations, and arrive at the results in a few minutes.

Just like any other invoice, the purpose of this sample blank invoice template is to determine the final amount of money that the customer or the client is liable to pay to the company. Therefore, the users must begin by providing the header and naming it. Having a title will ensure that the users of the same easily understand the purpose of the invoice, and this will eliminate the probability of confusion in the future. Then, the users of sample blank invoice template must provide their logo and even mention other details like invoice date, invoice number, the due date of payment, and the actual balance due.

The users must necessarily offer valuable company details such as their name, address, contact number, email id, fax, registration number, and unique reference number. The users must take time and fill in all these details with utmost care so that there are negligible possibilities of any error in the blank invoice template for the company’s details and credentials.

The users must even mention the client’s details for whosoever; they are issuing the invoice. The client’s details must include their name, address, contact number, and email ID. One must also fill up the client’s information with due care. It is also advisable for the users not to make the invoice in any hurry. Thus, do it with little patience and mindfulness to eliminate the possibility of the slightest error in the details of the clients.

Once all the mentioned above inputs are provided adequately, the users can continue providing a description of the products or services, quantity, price per unit, line total, and remarks. One must mention the products or services purchased by the client from the supplier in the description segment and the quantity provided to the former. One must also mention each product’s price per unit, and this input will be the deriving factor through which one can easily generate the client’s bill.

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How To Create?

Here let us learn how to create a free blank invoice template that will be blank and later used to fill necessary information during any transaction.

Such templates can be either created using an excel of there are various websites that offer readymade templates that can be used for invoicing during purchase and sale of goods and services. The excel template can be customized right from the beginning whereas the online templates usually have a standard format, which may be customized later as per the business requirements.

The templates usually have an unlimited character space so that users can write things in details, or be very precise. But, as given in the format in the article above, it should include the details of both the parties, the buyer and the seller, like their contact details, invoice number, date as so on.

In the free blank invoice template, below that will come the details of the goods or services provided, the description, quantity, type, price, tax details, any discount or free coupon facility, and finally the total amount. It is a very simple document but contains all essential information so that both parties are well informed and updated about the transaction.

Very often such templates have the option to attach business logo for better marketing and branding. The format is easy to understand and analyze so as to verify the information in case of any discrepancy.

There are many software or sites offering ready to use templates or blank invoice template excel that can save the previous information and retrieve it next time when a new template is used so that some common fields need not be filled up again, thus saving time. Soft copies can be sent to customers through email, who can save it for future reference without the hassle of creating and maintaining physical files and documents.  


Let us understand the concept of simple blank invoice template with the help of a suitable example.

Let us take the example of MS Works which is a small furniture manufacturing company and is mainly in the field of office furniture. It gets quite large orders that has to be fulfilled within limited timeframe.

Thus, since the company has to handle large orders within a limited time, a standard invoice template acts as a huge help for it. It needs to spend very little time in filling and generating invoices, saving cost in the process, too. MS Works has such templates designed for each of its customers so that it becomes easy to identify the product details. The template, being online, is saving time a big amount because there is no need to keep separate shelves and areas to stack up the invoice files year after year.

How To Use?

After all these details are provided in a simple blank invoice template, the users must find the total by taking the quantity of the products or services and multiplying the same by the price per unit. First, one must total the line for each item to arrive at the sub-total or the gross total. Then, they must adjust the gross total with tax implications for evaluating the net total that is supposed to be paid by the client to the supplier. The users must always double-check their invoices to ensure that there has not been any error. If the invoice bills wrongly, then the company’s image might tarnish in the eyes of its clients and customers. Therefore, users must exercise due care while preparing an invoice and cross-checking it before making it available to the customers.

One must calculate the line total for each product or service in a blank invoice template excel. It is a straightforward calculation, but one must do it with due care and always double-check to ensure that the amounts are rightly mentioned. Moreover, one can ascertain the line total by multiplying the quantity of the products or the services with the price per unit of the products or the services. The line total ascertained must be noted then, and in case of more than one line total, the user will need to add all of them to arrive at the sub-total. Once evaluating the sub-total after adding all the line totals, the tax must be added to the same to arrive at the final total. This final estimated amount will be the amount the client will require to pay to the company.

This article has been a guide to what is Blank Invoice Template. We explain how to create it along with example and also how to use it in a business. Also, you can download and use this template in Excel, Google Sheets, or PDF format.

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