SUMIF with Multiple Criteria

SUMIF with Multiple Criteria in Excel

The SUMIF (SUM+IF) with multiple criteria sums the cell values based on the conditions provided. The criteria are based on dates, numbers, and text. The SUMIF function works with a single criterion, while the SUMIFS function works with multiple criteria in excel.

How to use SUMIF with Multiple Criteria?

The SUMIF function with multiple criteria is SUMIF(range, criteria, sum_range).

The following operators are used in the criteria argument:

  • Comparison operators
    • Greater than (>), less than (<), greater than or equal to (>=), less than or equal to (<=)
    • Equal to (=), not equal to (<>)
  • Wildcard characters
  • Asterisk (*) [implies any number of characters]
  • Question mark (?) [implies a single character]

Let us consider a few examples to understand SUMIF with multiple criteria.

You can download this Sumif with Multiple Criteria Excel Template here – Sumif with Multiple Criteria Excel Template

#1–Text Criteria (Exact Match)

The following table contains the item sales for a particular location of an organization. We want to sum the laptop sales of the organization.

sumif with multiple criteria example 1.1

The steps to sum the laptop sales are listed as follows:

  1. Enter the formula shown in the following image.


    The range B2:B22 (column “item”) is compared with the criteria “laptop.” The sum_range is D2:D22 (column “total sales amount”).

    sumif with multiple criteria example 1.2

  2. Press the “Enter” key and the output appears, as shown in the following image.


    sumif with multiple criteria example 1.3

#2–Text Criteria With Drop-Down List

The unfamiliar users of MS Excel usually do not use the formula given in “step 1” of “example #1.” The word “laptop” is directly specified in the “criteria” argument of the formula.

Alternatively, the cell reference can be given. The value in the referenced cell may be keyed or selected from the drop-down list.

Working on example #1, let us create a drop-down list to sum laptop sales. The steps are given as follows:

  • Step 1: Select cell F5 which contains the word “laptop.” Delete this word.
  • Step 2: In the Data tab, go to the “data tools” section.
sumif with multiple criteria example 1.4
data- data validation
  • Step 4: In the “data validation” dialog box, select “list” under “allow” criteria. In “source,” type “laptop, tablet, mobile” as these are the unique products. Click “Ok.”
  • Step 5: The drop-down list is created, as shown in the following image.
Drop down of total sales amount
  • Step 6: In the previous formula (under “step 1” of “example #1”), enter the reference of cell F5 in the “criteria” argument. Press the “Enter” key and the output appears (same as “step 2” of “example #1”).
formula to find total sales amount

With every change in the value of cell F5, the “total sales amount” updates automatically. The value in cell F5 is selected from the drop-down list.

If “tablet” is selected, the tablet sales amount appears in cell G5.

Total sales amount

#3–Text Criteria (Partial Match)

The following table shows the product-wise sales of an organization. The asterisk (*) indicates the items having high profit marginsProfit MarginsProfit Margin is a metric that the management, financial analysts, & investors use to measure the profitability of a business relative to its sales. It is determined as the ratio of Generated Profit Amount to the Generated Revenue Amount. read more.

We want to sum the sales of the products which contain the word “top.”

sumif with multiple criteria example 3.1

We apply the formula shown in the following image.

sumif with multiple criteria example 3.2

The output appears as shown in the succeeding image. It calculates the sum of the “laptop,” the “desktop,” and the “laptop adapter.”

sumif with multiple criteria example 3.3

#4–Wildcard Character

Working on example #3, we want to sum the sales of the products containing the asterisk.

Data - Product Brand

The asterisk (*) is a wildcard character of Excel. To find this character, we use the escape character tilde (~).

We apply the formula shown in the succeeding image.

The first and the last character of the criteria argument (*~**) is an asterisk. This suggests that the asterisk can be placed anywhere in the name of the product. It can either be the first character, the last character, or any character in-between.

Following the first asterisk is a tilde (~) sign with another asterisk (*). This implies that the formula should pick those products which contain the asterisk symbol.

formula to find total sales value

The output of the formula is shown in the following image.

Total Sales VAlue
The Caution While Specifying Range

In the SUMIF formula, the “range” and the “sum_range” argument must be of the same size. In other words, the numbers of rows and columns of both ranges must be equal.

If the condition is satisfied, the formula begins summing with the first cell (top left) of the “sum_range.” It includes the same number of rows and columns as the “range.”

Note: This caution also applies to the SUMIFS function.

Frequently Asked Questions

How is SUMIF with multiple criteria used for two columns in Excel?

For every column, a SUMIF formula should be written. The multiple results are then added using the SUM function. The combined formula is given as follows:

“=SUM(SUMIF(range, criteria, sum_range),SUMIF(range, criteria, sum_range))”

Note: If there are more columns, more SUMIF formulae can be added to this combined formula.

How is SUMIF with multiple criteria used for an array in Excel?

The “range” and the “sum_range” arguments must always be entered as ranges. If an array (like 5,6,7,8) is entered in the SUMIF formula, it returns an error.

For example, the formula “=SUMIF(A1:A3,“sunflower”,B1:B3)” is correct. The formula “=SUMIF({“rose”,”sunflower”,”lotus”},“sunflower”,B1:B3)” is incorrect.

How is SUMIF used with two conditions in Excel?

The SUMIF with multiple criteria helps find the sum of numbers that satisfy either of the two given conditions. This is the OR logic and the formula is given as follows:

“=SUMIF(range,criteria1,sum_range)+SUMIF(range,criteria2,sum_range)”

The formula looks for numbers that satisfy either “criteria 1” or “criteria 2” and returns their combined sum.

Key Takeaways

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This has been a guide to SUMIF with multiple criteria in Excel. Here we provide step by step guide along with 4 example case studies. You may also look at these useful functions in Excel –

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