What is Cost Benefit Principle?
The cost-benefit principle is an accountancy concept which highlights the aspect that the benefits from an accounting system should always outweigh its associated costs. It spans all areas of accounting from the system itself to the procedures required for completion of transactions. In brief, the benefits from an accounting system should outweigh the amount spent on the system to obtain the information.
One basic example of the cost-benefit principle is the production of reports. Most of the accounting systems are readily able to produce specific reports and require multiple hours of manual input and calculations to be created. Most of them also require continuous updates and some element of human intervention. In a number of cases, it has been observed that a report is not necessarily worth the effort and expenses required for producing the same.
Examples of Cost-Benefit Principle
Cost Benefit Principle Example 1 – Forensic Accounting
Let us consider an instance from the field of forensic accounting. Say an owner of a store finds out that their accountant has been fudging their books of accounts and pocketing the benefits. There is no way to find out how much in the past is this theft being traced back to. From various sources, the storeowner determines the theft is dated back to around 2 years. Thus, he hires the services of an accounting firm to research and produce a report with details of all instances of theft.
The respective accounting firm reports 2 full years of theft and also traces certain transactions which are dated to as long as 5 years. There is a realization for the owner that the accountant would be unable to repay the stolen amount of money in the past 5 years but if sufficient evidence is available for 2 years, there can be the possibility to recover the same.
Therefore, the owner realized that the cost of the accounting firm unearthing the scam was not in proportion to the benefit. The owner will most likely not get repaid the stolen funds from the last two years and thus the services of the firm may not be useful prior to that time frame.
Cost Benefit Principle Example 2 – Internal Process
We can analyze another example of Cost Benefit Principle associated with the internal processes of a firm:
Let’s say ABC Company issues its financial statements in March for its previous year. The statement highlights an error in the previous year statement estimated around $250,000. The precise amount of error is not known and would approximately cost $60 mm for pinpointing the figure. The cost-benefit principle states that ABC co. need not to find the exact amount and approximation should be sufficient. In this case, a reasonable estimate shall be acceptable since the costs for precisely rectifying the error is very high than the benefits. As they are admitting to the error, does put them in a safe position.
Important Points to note about Cost-Benefit Principle
- The controller of the company requiring the benefits should not spend excessive time on fine-tuning the financial statements with the immaterial/irrelevant adjustments. Additionally, information through footnotes should also be avoided since it can give an impression of too much window dressing or perhaps distortion of facts.
- The entities which have set the standards require judging the level of information they expect firms to report in their financial statements. This is done so that requirements do not cause an excessive amount of work for the business.
Conclusion
The Cost-Benefit principle focuses on the benefits which the receiver should get from a given activity. It attempts to measure the value one can extract after paying a sum of money. Below are some of the critical pointers to be kept in mind:
- An individual/firm/society should take an action only if excessive benefits from taking an action are at least as much as the extra costs
- People generally are under the impression as if they are comparing the relevant costs and benefits.
- Critics of this approach often object that people don’t really compute costs and associated benefits when taking a decision.
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