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Excel Number Formatting – Thousands and Millions
Excel number formatting is a larger topic than we think, we have already published topics Excel Custom Number Formatting which includes all kinds of number formatting in excel. In today’s article, we will specifically concentrate on million formats of numbers in excel to allow them to show in a shorter format to read and understand very easily.
In the mathematics field, every number has different terminologies, for example, one thousand (1000) is represented as 1k, one lakh (1, 00,000) is represented as 100k. When someone says 500k, don’t get confused with it because 500k means 500,000
Similarly in excel as well we can format the numbers to show as thousands, K’s, Millions, and Billions. In this article, I will show you the techniques of modifying or changing the format of the numbers in excel.
#1 – Excel Format Numbers in Thousands & in K’s
Firstly we will see how to format numbers in thousands & in K’s. Remember both thousand & K are the same but needs different formatting techniques in excel.
Assume you have below set of numbers in your excel sheet.
Now we need to format these numbers in thousands, for example, I don’t want to see the number 2500 but instead, I want the formatting as 2.5 Thousand.
In order to change the view of the numbers, we need to change the formatting of the numbers.
Follow the below steps to change the formatting of the numbers.
Step 1: Right-click on the numbers you want to format and select Format Cells.
Note: You can also press the shortcut key Ctrl + 1 to open the Format Cells.
Step 2: Now go to Custom option.
Step 3: In the Type: section we need to apply the formatting code. Below is the formatting code to change the formatting of the numbers.
Format Code: 0, “Thousands”
Step 4: Now we must see values in Thousands.
One of the problems here is 2500 is showing as 3 Thousand but we need the exact value to be viewed here. In order to make sure decimal values are not rounded up to the nearest thousand, we need to change our formatting code as below.
Format Code: 0.00, “Thousands”
Now we will see exact values with decimal points.
#2 – Unconventional Way of Showing Thousand Values
Step #1 – This is the unconventional method to show a thousand values. The thing we need to do here is, we need to divide the number by 1000 and combine the word “Thousand” by using the ampersand (&) symbol.
Step #2 – Format Numbers in K’s Values
In order to show a thousand numbers in K’s, we need to just change the word Thousand to K.
Format Code: 0.00, “K”
Step #3 – Result is as follows:
#3 – Format Numbers in Millions
In the previous step we have seen how to format numbers in thousands, now we will see how to format numbers in Millions.
Step #1 – Previous formatting code would show 10 lakhs as 1000 K, 25 lakhs as 2500 k and so on.
We all know 10 lakh is equal to 1 million. So we need to format the number in millions instead of in thousands. Below is the code to format number in millions.
Step #2 – Format Code: 0.00,, “Million”
Only on the difference between previous code & this code is we have added one extra comma (,). Then we combined the word Million to it.
Step #3 – This code would show the result of numbers in Millions.
This format code is applicable only for millions. Imagine you have numbers which are less than 10 lakhs.
For an example, 2.5 lakh would be shown as 0.25 Million instead of 2500 K. This is the common problem with single referencing format code.
However, we can modify the code to show the result based on the cell value of numbers. For an example, if the value is less than 10 lakh the result should be in K’s and if the value is greater than or equal to 1000,000 then result should be in Million.
Step #4 – Format Code: [>=1000000] #,##0.0,,” M”;[<1000000] #,##0.0,” K”;General
Step #5 – This code will format the numbers according to the number value and show the results accordingly.
Things to Remember While Million Format in Excel
- Instead, Million, we can just show the alphabet M as the result.
- Instead of thousand, we can just show the alphabet K as the result. These two are alphabetical represents for Million & Thousands.
- In order to show the negative numbers in red color apply below code.
[>=1000000] $#,##0.0,,”M”;[>0] $#,##0.0,”K”;[Red]General
This has been a guide to Million Format in Excel. Here we discuss how to Format Numbers to Thousands or Millions in Excel using format code along with practical examples and downloadable excel template. You may learn more about excel from the following articles –
- How to use Conditional Formatting with Dates?
- How to Use Conditional Formatting with Formulas?
- Format in VBA
- Conditional Format for Blank Cells
- VBA Format Number
- Use Accounting Number Format in Excel
- How to do Conditional Formatting in Pivot Table
- Conditional Formatting Based on Another Cell
- Use Auto Numbering in Excel