FLASH SALE! - "CHATGPT AND ARTIFICIAL INTELLIGENCE FOR MICROSOFT EXCEL AT 60% OFF" Enroll Now

Power BI GroupBy

Updated on January 2, 2024
Article byJeevan A Y
Edited byAshish Kumar Srivastav
Reviewed byDheeraj Vaidya, CFA, FRM

GROUPBY is a type of query which is also used in Power BI. There is an editor in Power BI, known as the “Query Editor” window, which has various queries for accessing data. Such a query is GROUPBY which is used to group rows based on a given value.

Group By Function in Power BI

Power BI GROUPBY DAX function will group data by collecting the information from two different tables. It works almost similar to the summarized function in Power BI. But, GROUPBY does not allow us to do any implicit calculations using the CALCULATE function. Instead, it allows us to use the new DAX function “CURRENTGROUP()” inside the aggregation functions in the additional column it adds.

Below is the SYNTAX of the Power BI GROUPBY DAX function.

Power BI Group By Syntax
  • <Table>: First, we need to specify the table name from where we are grouping the data.
  • [<GroupBy_columnName1>]: What is the relationship first column from any of the two tables?
  • [<GroupBy_columnName2>]: What is the relationship second column from any of the two tables?
  • <Name>: This will be what is the name for the new column we are going to create.
  • <Expression>: By using which DAX function, we need to aggregate the values.

We know it is not easy to understand by reading the syntax explanations, but you will learn clearly in the example sections.

Power-BI-GroupBy

You are free to use this image on your website, templates, etc, Please provide us with an attribution linkHow to Provide Attribution?Article Link to be Hyperlinked
For eg:
Source: Power BI GroupBy (wallstreetmojo.com)

–>> If you want to learn Power BI professionally, then Power BI Basics Course (5+ hours) is the perfect solution. This course will introduce you to a wide range of Power BI concepts like collection of software services, apps, and connectors that work together to turn your unrelated sources of data into coherent, visually immersive, and interactive insights, Creating Reports in Power BI Desktop, Analyze Data with Excel, Graphs & Visualizations, Interactive Dashboards along with some real life examples.

How to Use GroupBy Dax Function in Power BI?

We need at least two tables to use the Power BI GROUPBY function. Below are the two tables we will use for this DAX function demonstration.

Excel Data

For example, in the “Buyers” table, we have the category for each buyer, so we will group the data using these two tables.

While grouping the data, we need to identify the columns we need in the new group table. In this case, we need “Category,” “Buyer,” “Sale Value,” and “Cost Value.”

Copy and paste the data directly to Power BI, or you can copy the data to an Excel file and then import it to Power BI as an Excel file reference. So, you can download the Excel workbook template from the link below, which is used for this example.

You can download this Power BI GroupBy Excel Template here – Power BI GroupBy Excel Template

We have directly uploaded the data to Power BI.

Imported Data

Since we are grouping the data, we need to store it as a new table.

Follow the steps to use the GROUPBY DAX function in Power BI.

  1. In Power BI, go to “Modeling” and click “New Table.”


    Power BI Group By - Enter New Table

  2. This will create a new table. In the “Formula Bar,” we can see it has highlighted the same.


    Power BI Group By - New Table

  3. Name this new table “Group by Category & Buyer.”


    Power BI Group By - Change Table Name

  4. After the table name, put an equal sign and open the Power BI GROUPBY DAX function.


    Power BI Group By - Insert Group By Function

  5. The first argument of the Power BI GROUPBY DAX function is “Table,” i.e., out of available two tables from which table we need to group the data. In this example, we need to group the data from the “Sales” table, so supply the table name as “Sales.”


    Power BI Group By - Agrument 1

  6. The next argument is “GroupBy_ColumnName1,” i.e., based on which column we need to group the data. So from the “Sales Table,” we need to group by “Category-wise.” So, select the “Category” column from the “Sales Table.”


    Power BI Group By - Agrument 2

  7. Next, from the “Buyers” table, we need to mention the column name to be grouped. So, from the “Buyers” table, we need to group by “Buyers-wise.”


    Power BI Group By - Column To be Grouped

  8. Specifying column names is over. Next, we need to give a name to the aggregate column. Since we are aggregating the “Sale Value” column, we will give the same name only.


    Power BI Group By - Aggregate Column Name

  9. Next, for this new “Sales Value” column, we need to apply the DAX function to return the aggregate value. Open SUMX function in the Expression 1 argument.


    Power BI Group By - SUMX Function

  10. We need to supply a special CURRENTGROUP() function for this expression.


    Power BI Group By - Currentgroup Function

    Note: We can only use the CURRENTGROUP() function inside the Power BI GROUPBY function. This function provides access to the sub-table representing the current group in the GROUPBY function.

  11. In the next argument of the SUMX function, open the SUM function.


    Power BI Group By - SUM Function

  12. Enter the column name after adding the “Sales Value” column from the “Sales” table. After this, close two brackets for SUMX and SUM functions and enter a comma.


    Power BI Group By - SUM (Table Name)

  13. Name 2 is the argument of the GROUPBY function, i.e., the name of the second aggregate column is. Enter the name as “Cost Value” in double quotes.


    Power BI Group By - 2nd Aggregate Column Name

  14. For this, also open the SUMX function. Inside this, open the CURRENTGROUP function. Then, open the SUM function for Expression and choose the “Cost Value” column from the “Sales” table.


    Power BI Group By

  15. Close three brackets for Power BI SUMX, SUM, and GROUPBY functions. Press the “Enter” key to close the DAX formula. Then, you can see three tables here. Select the newly created table for grouping. In this, we can see the DAX expression in the formula section.


    Power BI Group By - Result

As you can see above, we can see the aggregated grouped table.

Note: We have done so much formatting to this table. You can download the Power BI RANKX template from the link below and apply each formatting technique as applied.

You can download this Power BI GroupBy Template here – Power BI GroupBy Template

Things to Remember

This article has been a guide to Power BI GROUPBY. Here, we discuss how to group the data by collecting the information from two different tables using Power BI GROUPBY DAX function. You can learn more from the following articles: –