Create a KPI Dashboard in Excel
You go to any organization, it is important to analyses based on their Key Performance Indicators (KPI). There will be a separate dedicated team who are responsible for analyzing and showing the results with visual effects. In this article, we will show you how to create a KPI dashboard of individual sales employee dashboard in excel. So, download the workbook to create a KPI dashboard in excel along with me.
Different companies have different KPI dashboard, for this article, I am taking into consideration of Sales Driven organization. In a sales-driven organization, its core revenue generation department is their sales team. In order to just how the company is performing it is important to look at the performance of each individual in the department.
How to Create a KPI Dashboard in Excel?
Below is the example to create a KPI Dashboard in excel.
Step 1: First we need to create a Target table of each individual employee across 12 months.
In the above table for each individual, I have created a target for each month. For this, I have applied table format and given the name as “Target_Table”.
Step 2: Similarly create one more table called Sales_Table which shows actual sales achieved numbers.
Step 3: Similarly create two more tables to arrive the numbers of Salary and Incentive.
Above is the table of individual salary. So now create a table for “Incentives”.
Ok, now we are done with all the data inputs requires to show in the dashboard. Now create one more sheet and name it as “Dash Board – KPI”.
Step 4: Create the heading as “Individual KPI Dashboard – 2019” in Excel.
Step 5: Now create Employee Name and create a drop-down list of employees.
Step 6: Now create a Month-wise table to show Target, Achieved, Variance, and Average Sale. And also to show Salary and Incentive Paid.
I have divided the data to be shown for the first 6 months and for later 6 months. So that is why I have added H1 total & H2 total rows.
H1 consists of first 6 months total and H2 consists of second 6 months total. So, the total is a combination of H1 + H2.
Step 7: For Target and Actual apply VLOOKUP from “Input Data” sheet and arrive numbers based on the name selection from the drop-down list.
To Find Actual Sales data select Sales_Table in place of Target_Table in VLOOKUP Formula.
To find variance Subtract actual sales data from target sales data.
To get an average of sales data applies the below formula.
Similarly, do the same for Salary & Incentive Columns.
Then Find Total Earned by adding both salary paid and incentive paid.
Now based on the selection we make from the drop-down list of the name, VLOOKUP fetches the data of Target, Achieved, Salary, and Incentive data from the respective table which we have earlier in the article.
Step 9: Now we need to create a cell for Efficiency Level. To arrive at the efficiency level we need to divide the achieved amount by target amount.
Step 10: Now arrive Return on Investment result. For this divide Achieved Amount by Total Earned Amount.
Step 11: Now arrive graphical representation for the data we have arrives. Below is the graph I have applied, based on your liking you can create a chart.
In the above chart, I have applied a line graph for Target, Actual, and Average numbers. This graph will represent the average achieved, target achieved, against the target numbers.
For below chart, I have applied a Clustered Column chart.
After all this, we need to insert a simple efficiency chart. I have applied the efficiency chart and you can start using this KPI dashboard by downloading the excel workbook from the link provided.
Based on the selection we make from the drop-down list of accordingly numbers will turn up and graphs will show the differences.
Based on your requirement you can increase the number of employees, fill the target data, actual data, and salary and incentive data accordingly.
This has been a guide to KPI Dashboard in Excel. Here we discuss how to create a KPI dashboard in excel along with practical examples and downloadable excel template. You may learn more about excel from the following articles –